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HomeMy WebLinkAboutPRDA MINUTES 2000-03-02 } MINUTES OF THE 109TH REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 109th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:05 p.m., Thursday,March 2,2000 in the 4th Floor Conference Room at City Hall. Members Present: Mayor Jack E. Kirksey Mr. Michael Polsinelli, Chairman Mr. Stan Anderson Mr. Rod Crider Mr. Scott Grace Mr. Lowell Peterson Mr. Bill Pike Mr. Marvin Walkon Members Absent: Mr. Jerry Wordhouse,Vice Chairman Mr. Dennis Kujawa Ms. Toni Mette Mr.Adelard Raby Mr. Duane Wolfgang (bre Others Present : Mr. Mark Taormina, Planning Director Mr. Mike Slater,Finance Director Mrs. JoAnn Marshall,BRI Mr. Scott Reinholt, BRI Mr. Larry Wathen,Proprietor, Bogart's Billiard Cafe Mr. Ralph Williams,Citizen Ms. Susan Annibal, Secretary 1. Roll was called. 2. Adoption of the February 17, 2000 Minutes: On a motion duly made, seconded and unanimously adopted, it was #2000-68 RESOLVED,that the Minutes of the 108th Regular Meeting held by the Plymouth Road Development Authority on February 17, 2000 are approved. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Comments from Chairman: Mr. Polsinelli offered congratulations to PRDA's own Marvin Walkon having successfully introduced the new Home Depot at Millennium Park at a recent pre- opening party, as well as offering attendees a look at the new Ashley Capital buildings at that location. (sr 4. Bogart's Billiard Café—Larry Wathen: Mr. Wathen owns two billiard facilities in Livonia in locations at Eight Mile and Grand River and on Plymouth Road west of Middlebelt. His intention is to combine the two existing facilities and to provide one modern, upscale facility at Plymouth and Farmington Roads to occupy 11,800 s.f. at the far east end of Shelden Center. The full liquor license now held at the Eight Mile-Grand River location (deemed an "antiquated" 4 2 L facility) will be transferred to the new location at Plymouth and Farmington, along with a food license. These two facilities combined utilize 11,000 s.f. in total, with seating for 42, which would probably be scaled back to 30 and adequate for the new facility. Bogart's draws a 20's to 30's crowd on a regular basis and featuring a Family Day on Sunday, when kids play free, with usually 18 to 20 families as regulars. Unaccompanied teenagers must be 17 years of age, with the requirement that younger children be accompanied by an adult. The waiver use would run with the property, so long as a similar type use moved into that space. A waiver use approval would also be required for the transfer of the Class C liquor license. Mr. Wathen anticipates 14 employees at the facility, the hours being 16 hours per day from 10:00 a.m. to 2:00 a.m. daily, seven days a week. The current facilities kept these same hours. The tentative target date to open is probably in May. On a motion by Bill Pike, supported by Scott Grace, and approved, it was: #2000-69 RESOLVED,that the Plymouth Road Development Authority does hereby support the development proposal as submitted by Larry Wathen, proprietor, to relocate and combine the two Bogart's Billiard Café facilities from their current locations at 28137 Eight Mile Road (House of Billiards) and 30282 Plymouth Road to the proposed location at the east end of Shelden Center, with the condition that all development plans related to this proposal shall fully comply with all applicable rules, regulations and ordinances of the City of Livonia. A roll call vote was taken with the following result: (iii AYES: Kirksey,Polsinelli, Crider,Grace, Peterson, Pike NAYS: Anderson ABSTAIN: Walkon ABSENT: Wordhouse,Kujawa, Mette, Raby, Wolfgang Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution is adopted. 5. Budget Report — Mike Slater: Mr. Slater presented to the board a two-page analysis of available funds as of January 31, 2000 relevant to the recently adopted 1999-2000 annual budget and available cash on hand. The analysis revealed overspending of $211,553.00, given the anticipated project completion costs. The board would have to keep a tight rein on what we're releasing to keep within the allotted range of spending so that we will have enough to provide $500,000.00 for Development Assistance and provide assistance to ten (10) businesses along the Plymouth Road Corridor. This presentation and discussion also dealt with what we are going to spend and on what project. Mr. Pike was asked to take this budget information back to the Development Assistance Committee and bring a recommendation back to the board. There is a reminder from Mr. Slater that not too far down the road this will require a trip back to the Council for approval of any additional money needed. We show expenditures of$1.1 million, of which $350,000.00 is construction expenditure. It is probably a good idea to go back and get that approval. What kind of administrative costs would we cover if we have$5 million to spend? We do a program for low income housing with revolving loans through the Housing Commission. Mr. Nagy would know more about that. Administratively, the Finance Department would be able to handle this for the P.R.D.A. There might not be more than three or four this first year, but the procedure and the intent is there for an expanded program for Development Assistance. The Committee will remain the client contact and will review the requests and make its recommendation to be brought back to the full board for P.R.D.A. 3 approval. The intent of this special update was to point out a deficit in monies available for projects in progress and that the board recognize a trip to City Council for approval of additional monies is anticipated. 5. Beckett& Raeder—Construction Progress Report: JoAnn Marshall reported that the banner arms had come in from Holophane and that a judgment will be made as soon as possible of their acceptability. Jacobs has finished the wiring throughout Phases II and III. Edison can now come in and remove their facilities to Stark Road. BRI had met with the arborist and has his recommendations. The space is good, the types of trees and the landscaping are good, as well. The arborist will now come in early in the season with a pruning program recommendation, although there is not likely to be another pruning program needed for another three or four years. Trees will be trimmed at Riverside, as well as Rosedale Gardens, most just needing branches thinned out. The same is true at the library; the trees just need to be thinned out and pruned, but not removed as previously discussed. A pole that is leaning in that location will be looked at. One tree at Riverside will be removed, since it has been damaged years ago and has no substance left to it. Bids went out for bus plazas and curb repair, with Peter Basile and Sons coming in with the low bid of$281,000.00. BRI's recommendation is to go with Basile's bid, which does not include the shelters, only the plazas, as the shelters have not been specifically approved. We are going with unit prices for everything. This will include 17 plazas at bus stops. If we want to go back later and add more, it can be added to the contract. This Basile contract also included curb repair work at Plymouth and Farmington Roads. It was concluded that P.R.D.A. approve this bid and add to the contract the shelters, along with the benches and trash receptacles. Regarding the SMART shelters, Ms. Marshall has been in contact with Dan Dirks several times, but prices have been very vague. It was agreed that we now have a price that we can live with, a contractor to do the work. These 17 bus stops will not interfere with Jacobs Electrical. On a motion by Bill Pike, supported by Rod Crider, and unanimously approved, it was: #2000-70 RESOLVED,that the Plymouth Road Development Authority does hereby accept the low bid of$281,000.00 from Peter A. Basile Sons for the Plymouth Road Streetscape Bus Plazas and Curb Repair for Phase IVB, such work to commence immediately. Mr. Polsinelli, Chairman,declared that the motion is carried and the foregoing resolution adopted. With regard to prices for the bus shelters,we have received widely differing responses for two small shelters and two large shelters. Of the two responding firms, one company gave us a price of $13,000.00 for the small type shelter and $27,000.00 for the larger one; and the second estimate came back at $30,000.00 for the small shelter and $36,000.00 for the larger one. Since the two prices are so different, Scott Reinholt will call and confirm these prices requested for these shelters. In retrospect, bus shelters without advertising provided by SMART were much lower, anywhere between $3,000.00 and $10,000.00, as quoted in discussion with Gloria Bailey last year (May 20, 1999) at a regular P.R.D.A. meeting.. The contract with Basile would provide for the shelter pad locations, and any work to secure the shelters to the pads will have to be negotiated. From a project viewpoint, we are in good shape with the proposed locations. Perhaps a plaza and shelter could be considered down in front of the new SEMCA location(old Lasky Furniture facility). Since the sites are already set, consideration could be given to revised or changed plaza locations in this area. If Basile is released to begin, it will behoove BRI to get the locations approved, so as not to hold the contractor up. Also, if this is approved, BRI will go ahead and fix the locations and get a response from SMART. On an informal basis,they reviewed the locations,observed the changes and were in 4 agreement. Scott Reinholt was asked to provide the specific details and cost breakdown on proposals that were made relevant to the proposed plazas and curb repair locations. It was asked that this information be presented to the board at their next meeting. Ms. Marshall advised that Grounds Maintenance contracts for Phase I, II and III are now in progress, with the Pre-Bid meeting coming up on Monday, March 6th and bid opening on March 14th. Arrangements are being made to clean up the area soon. The maintenance contract will start April 1. Phase IVA is going to bid in the next two weeks. We hope to have a bid date at the next meeting. With regard to Phase V, revised plans are being sent to MDOT next Monday. A reminder was given to make sure of the dollars we will be spending. 6. Reports from Committees: Public Relations: Mr. Anderson has met with Fisher Creative Services to discuss the schedule for the next newsletter and items to be included. He has also discussed with Toni Mette regarding paper weight, printing and collating costs. Topics will include bus stops and description of the proposed plazas. Vacant Buildings: The former pet grooming place at 28790 Plymouth Road on the north side near Harrison is being remodeled. It will now be a sewing machine and vacuum cleaner repair shop, with 3,800 s.f., in the $200,000.00 price range. Leon's has lowered their asking price. Furniture Direct is back on the list for $2 million, with signs up and the sale in progress. There is an empty building by Nextel. Cle Construction Committee: Nothing additional to report. Development Assistance Committee: Mr. Pike will take back to John Nagy and Jerry Wordhouse (both absent at this meeting) about funding available for this program. About $250,000.00 is an estimated figure relevant to interested business owners potentially interested in Loan/Grant funds. There is extensive renovation being done at the old Peregrine plant, including a new façade, anticipated to becoming a superior facility when completed. There will be the opportunity to receive an abatement for taxes, as will Millennium Park. Mark Taormina joined the conversation regarding the Plymouth-Farmington proposed Fountain Park site, commenting that a loud and clear message reached the developer requiring that he will have to do a lot more on that corner and that center. Steve Schafer will come back for a P.R.D.A. resolution of support and endorsement.. .Inspection: Nothing to report. 9. Polling of Board Members Mr. Crider: Passed. Mr. Pike: Passed. Mr. Grace: Passed. Mr. Walkon: Passed. Mr. Peterson: Passed. 5 7. Mr. Anderson: The residents of the Clement Circle Homeowners Association are very much opposed "for very good reasons" to the usage proposal presented by SEMCA at the old Lasky Furniture site. The Association intends to attend the City Council meeting scheduled for March 15th and have been in contact with Mr. John O'Neill. Mayor Kirksey addressed the residents' concerns commenting that much of the resentment to this proposal was a statement in the Livonia Observer about the facility offering services to "paroled felons," which is not an accurate statement. No paroled felons will participate in any program offered at this SEMCA location. (See P.R.D.A. resolution#2000-66.) 10. Adjournment: On a motion duly made, seconded and unanimously adopted,the 109th Regular Meeting held by the Plymouth Road Development Authority on March 2, 2000 was adjourned at 4:10p.m. The next meeting of the Plymouth Road Development Authority will be held on March 16, 2000 in the 4th Floor Conference Room at 3:00 p.m. Susan Annibal, Secretary C