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HomeMy WebLinkAboutPRDA MINUTES 2003-06-19 MINUTES OF THE 147th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 147th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia,Michigan was called to order at 3:05 p.m., Thursday, June 19, 2003 at the Livonia Community Recreation Center. Members Present: Mayor Jack Kirksey Mr. Jerry Wordhouse, Acting Chairman Mr. Lowell Peterson Mr. Bill Pike Mr. Stan Anderson Mr. Dennis Kujawa Mr. Duane Wolfgang Mrs. Toni Mette Mr. Wes Graff Members Absent: Mr. Scott Grace, Chairman Mr. John Walsh, Vice Chairman Mr. Marvin Walkon Others Present: Mr. John Nagy, Director Mr. Mark Taormina,Planning Director Mr. Jeff Bryant, Economic Development Director Mr. Michael Slater, Finance Director Messrs. Tim Knutsen&Howard Nauboris, Beckett&Raeder Mr. Steve Levesque, Commercial Mowing Services Mr. Dave Michaels,Phoenix Land Development Ms. Linda Macchiarolo, Town Peddler Mr. John Hiltz, Orchard, Hiltz&McCliment Mr. Ralph Williams Mr. Christopher Martin, Citizen Ms. Marge Roney, Secretary 1. Roll was called. 2. Adoption of the 146th Regular Meeting Minutes. On a motion by Mr. Peterson, seconded by Mr. Wolfgang,and unanimously adopted, it was #2003-15 RESOLVED, that the Minutes of the 146th Regular Meeting, held on May 15, 2003, by the Plymouth Road Development Authority are hereby approved. Mr. Wordhouse, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 1 ,, 3. Comments from the Chairman: There were no comments from the Chairman as both Mr. Grace, Chairman,and Mr. Walsh,Vice Chairman, were not in attendance. Mr. Wordhouse acted as Chairman for this meeting. 4. Finance Report: Mr. Slater presented the financial report. For the end of May, 2003, assets were reported to be in the amount of$1,689,435.92, total liabilities were listed as $47,453.43 with a total fund balance of$1,641,982.49. Special Revenue Fund Disbursements in the total amount of$258,761.95 include $6,499.99 for services provided by the City of Livonia to the PRDA. Mr. Slater stated that he has not received a cost estimate from Beckett &Raeder for their services for this fiscal year. He stated that the PRDA has approved certain costs for Phases VA and B, but that he needs an estimate for all services they will provide, including grounds maintenance and inspections, for budget preparation. Invoices have been received but will not be paid until the total cost projection for this year have been determined. The original request was made to Beckett&Raeder three or four months ago. Mr. Pike suggested that a letter be sent to Beckett &Raeder requesting a cost estimate for their services for this fiscal year and that if such information is not received by July 15,the PRDA will be not responsible for payment of any work performed. Mrs. Mette inquired if Beckett& Raeder knew what information was needed, and she was assured that they did. On a motion by Mr. Pike, seconded by Mr. Peterson, and unanimously adopted, it was #2003-16 RESOLVED,that the Plymouth Road Development Authority does hereby determine to withhold any further payments to Beckett&Raeder until a total cost estimate for services is provided, including Phase 5B, ground maintenance, the banner program and any other special projects, as such information is required by the City's Finance Department for budget preparation purposes. Mr. Wordhouse, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Town Peddler: Linda Macchiarolo, owner of the Town Peddler Craft and Antique Mall,presented plans for the exterior renovation of the commercial building located at 35323 Plymouth Road between Wayne and Yale. They plan to reface the building to make it look hie an old-fashion western storefront. They will add a facade to give the appearance of a second floor. The section over the entrance will create an extended overhang with wood trim column supports. Shake siding, false windows and a metal roof will complete the old-fashion look. The ground sign will not be changed. Ms. Mette inquired about landscaping in front of the building. It was noted that because of the need for parking spaces, not too much could be added to the landscaping. Mr. Nagy stated that the PRDA will add piers and fencing in front and that there are existing mature trees on Plymouth Road. Landscaping on both sides of the two driveways would define the approaches. In response to Mr. Pike's inquiry,the construction 2 should begin in August and be completed in November. The Planning Commission (by approved this renovation and it will go on for City Council approval. On a motion by Mr. Pike, seconded by Mr. Wolfgang, and unanimously adopted, it was #2003-17 RESOLVED, that the Plymouth Road Development Authority does hereby support the proposed plans as submitted by Linda Macchiarolo, proprietor, for the exterior renovations at the Town Peddler Craft and Antique Mall, located at 35323 Plymouth Road between Wayne and Yale Roads in the Northwest 1/4 of Section 33, conditioned upon compliance with the rules and regulations of applicable City ordinances and such other conditions that may be imposed by the City Planning Commission and/or the City Council. Mr. Wordhouse, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 6. Orchard, Hiltz& McCliment: John Hiltz, from the engineering firm of Orchard, Hiltz&McCliment,presented plans to modify the exterior of the building located at 34000 Plymouth Road. In response to Mr. Anderson's question, Mr. Hiltz said that the building was previously occupied by VSI and Spectrum. Mr. Pike inquired about staffing. There are 320 parking spaces available and they will have about 200 employees at this location. The intent is to relocate the main entrance, add a peaked roof canopy at the entrance, install new glass and increase the window sizes, and replace the existing mansard roof. A carport and storage shed would be constructed behind the building. Interior renovations would include adding an atrium. Landscaping and a concrete patio would be installed, and existing vegetation along the north property line would be replaced. A 15 foot easement along Plymouth Road would be established by the PRDA and the PRDA would be responsible for installing streetscape within this easement. Mr. Hiltz requested the PRDA's assistance with enhancements by adding piers and fencing. Mayor Kirksey asked when construction would begin. Mr. Hiltz stated that they are expecting to receive City Council approval by mid-July so construction would begin late July and be completed by mid-November. On a motion by Mr. Anderson, seconded by Mr. Pike, and unanimously adopted, it was #2003-18 RESOLVED, that the Plymouth Road Development Authority does hereby support the proposed plans as submitted by John Hiltz of Orchard, Hiltz & McCliment, to modify the exterior of the building located at 34000 Plymouth Road between Farmington Road and Stark Road in the Southeast '/4 of Section 28, conditioned upon compliance with the rules and regulations of applicable City ordinances and such other conditions that may be imposed by the City Planning Commission and/or the City Council; further, that Plymouth Road Development Authority shall be responsible for installing piers and wrought iron fencing consistent with the streetscape design; and further, that a 15 foot easement along 3 Plymouth Road shall be established by the Plymouth Road Development Authority. Mr. Wordhouse, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Construction Report- Beckett& Raeder: Tim Knutsen stated that he had prepared a change order request to address concrete and sidewalks issues in an amount not to exceed $25,000. He explained what work was removed from the contract. The bricker paver problem was addressed again. Steve Levesque, Commercial Mowing Services, said they have made an attempt to clean them and they will ask the brick supplier for a recommendation. Mr.Nagy stated that the white substance on the pavers is a problem only in some areas because different suppliers and products were used at various locations. Mr. Wordhouse expressed his concern that sealing the masonry is a temporary solution that may be good only for a couple years. He stated that a firm deadline should be set for a resolution or that the supplier should be asked to replace the brick. Mr. Nagy stated that the issue has been reviewed with Peter A. Basile so they are aware of the problem. It was suggested that the cement subsurface of the pavers does not permit proper drainage of water and/or salt and the product resurfaces to create the white appearance. Howard Nauboris of Beckett& Raeder reported that all concrete work has been completed. Mr. Levesque, Commercial Mowing Services, said that all weeds and dandelions will be sprayed as necessary during the growing season. He stated that replacement trees are needed and that he has prepared a cost estimate for tree removal. City Attorney Mike Fisher will be providing an update on negotiations with the Irish Company, and this item will be put on the July agenda for action to be taken at that time. Mr. Wordhouse brought up the issue of standing water caused by the sprinkler system and asked if the sprinkling cycles can be adjusted. Ms. Mette asked about the green utility cover located at the Firestone store. Mr. Levesque replied that the sprinkler system can be adjusted and that he will try to get the utility cover placed properly. Ms. Mette also mentioned the good job of weeding and cutting that had been done. Mr. Nagy stated that the spring flower bulbs were hid hard by the harsh winter and Mr. Pike recommended an allocation of$4,000 to re-plant flowers at three locations. On a motion by Mr. Pike, seconded by Mr. Peterson, and unanimously adopted, it was #2003-19 RESOLVED,that the Plymouth Road Development Authority does hereby authorize an expenditure in an amount not to exceed $4,000.00 payable to Commercial Mowing Services to add flowers to three plazas at the three mile road intersections (Farmington, Merriman and Middlebelt) to replace the flowers lost due to harsh winter conditions. Mr. Wordhouse, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. C 4 8. Committee Reports: Public Relations: No report. Vacant Buildings: No report. Construction Committee: No report. Banner Committee: Ms. Mette would like to see more banners installed. Mr.Nagy stated that the Banner Committee will meet on July 3;and Mr. Walsh should be available for that July meeting. Ms. Mette inquired if the banner arms could be removed from the poles if they are not needed. Mr.Nagy said the Banner Committee is considering that and two or three proposals are being entertained. Inspection: Ms. Mette mentioned that the manhole cover in front of the Crestwood Lounge sticks up from the sidewalk and cones have been set around it. John Nagy said he will look into it and offered that it has been very difficult working with the Edison Company. Although an Edison representative has looked at the problem, and nothing has been done to date. Development Assistance: The plans for the relocation of street lamps at the Fountain Park development will be presented at the next PRDA meeting. Great Race: Mr. Taormina reported that the Mayor's VIP Reception will take place this evening. Many Great Race events will take place on Saturday, June 21, beginning at 9:00 a.m., and at noon the cars will begin the race. The Shine Time event will include 100 cars. The fundraiser is going very well and it is expected that all costs associated with the event will be covered by donations and the sale of merchandise. The event will also include Plymouth Fife and Drum, a DJ, concessions, and merchandise sales. Plymouth Road will be kept open but there will be some road closures at Five Mile, Hubbard, Jarvis and Berwick. The race will proceed down Plymouth Road. 9. Director's Report: Mr.Nagy stated that David Michaels of Phoenix Land Development was present to discuss the relocation of street lamps at Farmington and Plymouth. All the demolition has been completed and the land development is underway. This item is referred to Development Assistance Committee for discussion at the next PRDA meeting. Mr. Michaels had an old plan showing the original light pole locations. This information will be given to Mr. Nagy along with a marked up plan showing the original light pole locations and where they are proposed to be moved. 4/50" 5 10. Polling of Board Members: Chris Martin: Inquired if the PRDA could assist the Brake Center located at Plymouth and Merriman. They are interested in painting the old blue stucco building a neutral color, but they don't want to pay for a rendering. The owner is willing to improve the building's appearance with the assistance of the PRDA. This item was referred to the Development Assistance Committee, and Mr.Nagy said he will visit the location. 11. Adjournment: On a motion duly made, seconded and unanimously adopted,the 147th Regular Meeting held by the Plymouth Road Development Authority was adjourned at 4:30 pm. The next meeting of the Plymouth Road Development Authority will be held on Thursday, July 17, 2003, in the Fourth Floor Conference Room of City Hall. �a Marge Roney, Secretary /mr Ce 6