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HomeMy WebLinkAboutPRDA MINUTES 2003-10-16 MINUTES OF THE 151st REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The l51 a`Regular Meeting of the Plymouth Road Development Authority of the City of Livonia,Michigan was called to order at 3:25 p.m., Thursday, October 16, 2003 in the 4th floor conference room of City Hall. Members Present: Mayor Kirksey Mr. John Walsh, Acting Chairman Mr. Bill Pike Mr. Lowell Peterson Mr. Stan Anderson Mr. Dennis Kujawa Mr. Wes Graff Members Absent: Mr. Scott Grace Mr. Marvin Walkon Mr. Jerry Wordhouse Mrs. Toni Mette Mr. Duane Wolfgang Others Present: Mr. John Nagy,Director Mr. Michael Slater, Finance Director Mr. Michael Fisher, Assistant City Attorney Mr. Howard Nauboris, Beckett&Raeder Mr. Steve Levesque, Commercial Mowing Services Mr. Ralph Williams, Citizen Dr. Robert Auth, Citizen Mrs. Robby Williams, Secretary 1. Roll was called. General Meeting began at 3:10 p.m. (A quorum was not present until 3:25 p.m.) 2. Finance Report: Mr. Slater presented the financial report for the month of September, 2003. The monthly statement for September 30, 2003, shows Total Assets of $1,044,762.24, Total Liability of$106,601.37 with a Total Fund Balance of $938,160.87. Disbursements of$42,540.20 were made with the largest payment made to Commercial Mowing Services for ground maintenance. The last pages are routine. We are within the budgeted amounts. On a motion by Mr. Pike, seconded by Mayor Kirksey and unanimously approved, it was #2003-37 RESOLVED,that the Plymouth Road Development Authority does hereby accept the Finance Report, as submitted, for the month of September, 2003. Cie 1 Mr. Walsh, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. Charles Irish Tree Settlement: Mr. Fisher gave an overview of the situation to the Board. At the last meeting there was discussion regarding some further warranty of the new trees to be planted by Mr. Irish. Mr. Irish was not amenable to that idea. Mr. Fisher indicated that the P.R.D.A. should have control over the quality and that input from Chris Pargoff of the City Forestry Division and Tim Knutsen of Beckett&Raeder would be a requirement. There will probably be no further guarantees from Mr. Irish. Mr. Pargoffrecommended the following: 1. Diversity of species. He indicated he would prefer for the 70 trees to be divided up among four different species. 2. He concurs in the recommendation for Spring planting, simply because that typically means the trees have been dug from the nursery in the Spring, and have more time to recover from the shock of transplantation before Winter sets in. 3. As for quality control,he would propose to go to the nursery and mark(with paint or otherwise)those trees which would be PRDA's trees. 4. He would also be willing to review PRDA's specifications for planting, and perform occasional on-site monitoring of the tree plantings. He was generally satisfied with Irish's work on the original tree plantings. I feel that this is a fair solution. I am hopeful that when we put any trees into the ground that there will not be any further problems. Under the circumstances, I strongly recommend acceptance of this offer. On a motion by Mr. Pike, seconded by Mr. Peterson, and unanimously approved, it was #2003-36 RESOLVED,that the Plymouth Road Development Authority does hereby agree to accept the recommendation by Mr. Mike Fisher of the Law Department to accept the settlement offer made by the Charles Irish Company to replace 70 dead ash trees with new tree species and varieties to be selected by PRDA with consultation for quality control from Chris Pargoff of the Livonia Forestry Division and Tim Knutsen of Beckett&Raeder,with planting to occur in the spring of 2004. Mr. Walsh, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. Mayor Kirksey advised the Board that there are areas in the City of Livonia where these trees could be stored over the winter with protection provided, if so desired, to be assured of the availability of trees for spring planting. 2. Adoption of 150th Regular Meeting Minutes: On a motion duly made, seconded and unanimously adopted, it was 2 #2003-38 RESOLVED, that the Minutes of the 150th Regular Meeting, held on September 18, 2003, by the Plymouth Road Development Authority are hereby (6, approved. Mr. Walsh,Acting Chairman, declared the motion is carried and the foregoing resolution adopted. Comments from the Acting Chairman: None 4. Committee Reports: Construction/Inspection—Mr. Pike advised the Board that this committee had not met in the last month. Early this spring a request was made to Beckett& Raeder to hold their costs within a budget to be agreed to by PRDA& BRI. Payments to Beckett&Raeder were held up pending approval of the new budget. During the time these budgets were prepared, invoices that were received from BRI were not processed. Upon adoption of the new budget these invoices that were in the pipeline were not included in the new budget. They were not paid by the Finance Department for that reason, as the Finance Department was not aware of them. We now need the Board to authorize this payment because it exceeds our budget for their services. On a motion by Mr. Pike, seconded by Mr. Peterson and unanimously approved, it was (r #2003-39 RESOLVED,that the Plymouth Road Development Authority does here approve payment of past due invoices to Beckett&Raeder in the amount of $19,099.10. Mr. Walsh,Acting Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Price mentioned that a meeting would be held in November to finish up any loose ends for this year. He also advised that this committee has some new ideas for next year. Public Relations/Web Page— Mr. Anderson advised the Board that the Fall Newsletter was at the printing shop right now. It is all set to go and we expect to have it in the hands of the people who normally receive it a week before the Holiday Parade,which will be November 22,2003. Mr. Anderson feels that it has an upbeat theme throughout the newsletter. It looks good! I have a suggestion for Wes Graff for some good public relations for newcomers to Livonia. A "Welcome Center"would be nice for new residents of our community. They could pass out coupons to new people coming into the community. Mr. Walsh thought it was a good idea and he is going to introduce it to Schoolcraft College to see what they could offer. These coupons could come from businesses especially along Plymouth Road. 3 Web Page: A technical person is needed. Mr. Pike suggested that maybe a couple of high school kids could be used to input the information. It would give (6, them an opportunity to do some work in the community. Development Assistance/Vacant Buildings - Mr. Peterson reported that Giulio's submitted two estimates. At last month's board meeting we requested that they submit estimates based on the asbestos removal only. Our guidelines dictate an amount available of 50%of the cost up to a maximum of$10,000. The maximum that could be considered would be a total of$18,150; $11,750 for the demolition and$6,400 for the asbestos removal. Mr. Grace did raise the concern about the insurance that was paid to the original owner. This is what they have requested and the Development Assistance Committee did not make any recommendation since we just received this information. This does come under the qualifications so it can be considered as a legitimate request. On a motion by Mr. Peterson, seconded by Mr. Anderson and unanimously approved, it was #2003-40 RESOLVED,that the Plymouth Road Development Authority does hereby approve and authorize a grant to be paid to Giulio Ledda, on behalf of Italian Acquisition Restaurant, LLC, for asbestos removal with a limit not to exceed $6,400.00, as long as the work being done and the permits applied for are approved by the State of Michigan, Wayne County and City of Livonia and provided that all paid invoices are supplied to the PRDA. Mr. Walsh, Acting Chairman, declared the motion carried and the foregoing resolution Cadopted. Mr. Walsh advised the Board that Giulio's had gone to Council Study and received a good response. 5. Construction Report—Beckett & Raeder: Mr. Howard Nauboris reported that concerning Phase VB they are in the process of putting together the final punch list and that the subcontractors are currently working on those punch list items. Mr. Levesque reported that the City had turned off the water as of yesterday and had pulled all of the water meters where the new trees will be going. Mr. Anderson asked about the sidewalk and lawn repairs at Harrison Road entry. Mr. Nauboris advised the Board that he couldn't get the appropriate people to fix those areas. Mr.Nauboris reported that Beckett&Raeder was in the process of preparing the bid documents for the dead ash trees removal. Mr. Nagy advised that this proposal will have to go back to the Board and that it will be part of next season's improvement program. Questions were asked about the watering of the new trees to be planted and whether the sprinkling system is enough. Mr.Nagy advised that he and Mr. Pargoff of the Forestry Division would work up a watering program and that those recommendations would be added to the specs. Banner Committee- John Walsh: No report this month but will have a report next month. 4 Director's Report- John Nagy reported that the holiday banners will start appearing next week or the following week. They should all be up by the last week of October. There will be 39 banners installed for the holiday parade. Mr. Roush has been asked, along with Miss Michigan to be the dignitaries of the parade. The plans for the Wonderland re-development have been approved by the Planning Commission and forwarded on to the City Council. Polling of Board Members: Mr. Anderson commented that it was good to see a widening of the Roush driveway. There were no other comments. 6. Adjournment: On a motion duly made, seconded and unanimously adopted, the 151 ` Regular Meeting held by the Plymouth Road Development Authority was adjourned at 4:10 pm. The next meeting of the Plymouth Road Development Authority will be held on Thursday,November 20, 2003, in the Fourth Floor Conference Room of City Hall. �� .Q 4 2-li J Robby • ams, Secretary /rw 4,.., 4., 5