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HomeMy WebLinkAboutPRDA MINUTES 2005-01-20 c MINUTES OF THE 164th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 164th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:00 p.m., Thursday, January 20, 2005, in the 4th floor conference room of City Hall. Members Present: Jack Engebretson, Mayor Wes Graff,Vice Chairman Scott Grace Dennis Kujawa Toni Mette Greg Meyer Lowell Peterson Jerry Wordhouse Members Absent: John Walsh, Chairman(excused) Marvin Walkon(excused) Stan Anderson (excused) Others Present: John J.Nagy, PRDA Director Mark Taormina, Planning Director Scott Miller,Planner III Michael Slater,Finance Director Benjamin Baker, Beckett& Raeder Steve Levesque, Commercial Mowing Services Arkan Jonna, A. F. Jonna Development-Fountain Park Harold Klee. Citizen Ralph Williams, Citizen Dr. Robert Auth, Citizen Marge Roney, Secretary 1. Roll was called. A quorum was present 2. Adoption of the 163rd Regular Meeting Minutes. On a motion made by Peterson, supported by Mette, and unanimously adopted, it was #2005-01 RESOLVED, that the Minutes of the 163rd Regular Meeting, held on December 9, 2004, by the Plymouth Road Development Authority are hereby approved. Mr. Graff, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 1 7 3. Presentation on the proposal to modify the plans for the development at Fountain Park. Mr. Taormina presented the proposal submitted by A. J. Jonna Development to modify the previously approved plans for the commercial center located on the northeast corner of Plymouth Road and Farmington Road in Section 27, known as Fountain Park. The changes included the construction of one building instead of two separate buildings, with modifications to the setback, landscape buffer and building elevations. Mr. Arkan Jonna, from A.J. Jonna Development, explained that the reason for the change in plans was to allow for flexibility in tailoring space for tenants. The consensus was that the proposed modifications represented a significant deviation from the original plan. There was concern that the new proposal looked like a plain strip mall whereas the original plan, approved by the City Council, was more integrated with the adjacent upscale residential project. Along with other members, Mayor Engebretson felt that this change in plans represented a significant downgrading of the project and expects it to be met with strong opposition. Mr. Jonna agreed to submit revised plans incorporating the PRDA's suggestions. The Executive Committee will review the revised plans and submit a letter of recommendation to the Planning Commission for its review. 4. Finance Report: The Financial Statements of the Authority's Special Revenue Fund for the year ending November 30, 2004, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of $365,847.27, total liabilities in the amount of$592,296.05 and a total fund balance of a negative $226,448.78. On a motion made by Grace, seconded by Mette, and unanimously adopted, it was #2005-2 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the year ending November 30, 2004. Mr. Graff, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Beckett & Raeder: (1) Benjamin Baker, representative from Beckett & Raeder, stated that he is corresponding with the supplier of the street light pole bases to resolve the problem with peeling paint. (2) It was suggested LDS should inspect the fencing material that was returned by Riteway Fence to determine how much of the material is usable. (3) There continues to be flooding problems in front of the property owned by Richard George, located at 30835 Plymouth Road. (4) The Construction Committee recommended that a resolution be adopted to cover expenses for the additional services that Beckett & Raeder performed in Phase 6 that was not included in the original contract for Phase 6 in an amount not to exceed $5,000 for such items as peeling paint street light pole bases, crushed brick pavers at intersections, fence problems, and other repairs as needed, to be approved by John Nagy without prior Board approval. If the cost for additional services exceeds an accumulated amount of $5,000, the matter would then be brought back before the Board for approval. 2 C On a motion made by Wordhouse, seconded by Meyer, and unanimously adopted, it was #2005-3 RESOLVED, that the Plymouth Road Development Authority does hereby authorize John Nagy, Director, to approve invoices submitted by Beckett & Raeder for services performed outside the scope of the original contract in an accumulative amount not to exceed $5,000. Mr. Graff, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Committee Reports: Public Relations: (1) Mr. Graff stated that the final changes are being made to the web site and it will soon be ready to go online. Construction Committee: The Construction Committee recommends a contract be awarded to Commercial Mowing Services for the 2005 season in an amount not to exceed $223,181.00, with a change in the hourly rate for general labor from $44.00 to $38.00 per hour. They also recommended that a second resolution be adopted to (re cover separate unexpected maintenance items not covered in the original agreement, such as sod damage and repair and special tree trimming, in an amount not to exceed$25,000. On a motion made by Wordhouse, seconded by Graff, and unanimously adopted, it was #2005-4 RESOLVED, that the Plymouth Road Development Authority does hereby agree to extend the contract submitted by CMS Landscaping in an amount not to exceed $223,181.00 for the Plymouth Road Streetscape Grounds Maintenance Contract for the period of April 4, 2005 to April 3, 2006. Mr. Graff, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. On a motion made by Lowell, seconded by Meyers, and unanimously adopted, it was #2005-5 RESOLVED, that the Plymouth Road Development Authority does hereby authorize John Nagy, Director, to approve invoices submitted by Commercial Mowing Services for services performed outside the scope of the original contract in accumulative amount not to exceed $25,000. 3 Mr. Graff,adopted.Acting Chairman, declared the motion is carried and the foregoing resolution Development Assistance: No report. Banner Committee: No report. 5. Directors Report: Mr. Nagy polled the Board for attendance at the Mayor's State of the City Address to be held on March 3, 2005, in order to reserve tickets for the event. 7. Polling of Members: Ms. Mette stated that a car accident damaged the brick wall at Walgreens at the Middlebelt intersection. Mr. Nagy stated that it will be repaired and the bill will be submitted along with the Police report to the driver's insurance company for reimbursement. Mr. Peterson inquired about finding tenants for the Wonderland property. Mr. Graff replied that Schostak, as the owner, is working on it and that the property is still involved in litigation. Adjournment: On a motion duly made, seconded and unanimously adopted, the 164th Regular Meeting held by the Plymouth Road Development Authority on January 20, 2005, was adjourned at 5:05 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, February 17, 2005. Marge Roney, Secretary 4