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PRDA MINUTES 2006-03-16 MINUTES OF THE 178th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 178th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:06 p.m., Thursday, March 16, 2006, in the 4th floor conference room of City Hall. Members Present: Jack Engebretson, Mayor Wes Graff, Chairman Toni Mette, Vice Chairman Stan Anderson Scott Grace John Hiltz Dennis Kujawa Greg Meyer Lowell Peterson Members Absent: Marvin Walkon Jerry Wordhouse Others Present: John J.Nagy, PRDA Director Jeff Bryant, Economic Development Director Michael Slater, Finance Director Steve Levesque, Commercial Mowing Services Ralph Williams, Citizen Robert Auth, Citizen Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 177th Regular Meeting Minutes. On a motion made by Anderson, supported by Mette, and unanimously adopted, it was #2006-04 RESOLVED, that the Minutes of the 177th Regular Meeting, held on Thursday, February 16, 2006, by the Plymouth Road Development Authority are hereby approved. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Election of Officer. Mr. Peterson stated that he had contacted all board members and that the Nominating Committee has recommended that Toni Mette serve as Vice Chairman for the remainder of 2006 to fill the position vacated by Wes Graff, who accepted the position of Chairman as a result of the resignation of Chairman John Walsh. 1 On a motion made by Hiltz, seconded by Grace, and unanimously adopted, it was #2006-05 RESOLVED, that the Plymouth Road Development Authority does hereby elect Toni Mette as the Vice-Chairman of the Authority for the remainder of the term through December 31, 2006. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. Mayor Engebretson inquired if the PRDA Bylaws provided for the Vice Chairman to accept the position of Chairman without an election. Mr. Nagy will report back on this. 4. Finance Report: The Financial Statements of the Authority's Special Revenue Fund for the year ending November 30, 2005, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of $956,862.06, total liabilities in the amount of$647,272.97 and a total fund balance of$309,589.09. On a motion made by Peterson, seconded by Mette, and unanimously adopted, it was #2006-06 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the year ending November 30, 2005. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Slater presented the 2005 Annual Report for the PRDA, dated March 1, 2006, and a letter to the City Council, dated March 2, 2006, requesting that a resolution be adopted to allow for the partial refunding of bonds issued on behalf of the PRDA. 5. Committee Reports. Banner Committee: Toni Mette reported that the Banner Committee had meet and she presented an updated Banner Report dated March, 2006. Discussions continued regarding the creation of a policy to cover banner installation requests by private companies on Plymouth Road in celebration of grand openings and anniversaries. The Mayor expressed his concern that permitting such banners may have a detrimental effect on the appearance of Plymouth Road and suggested that grand opening banners be limited to three months and moving the starting threshold dates for anniversaries forward because he does not want to encourage this practice. The Mayor cautioned that recommendations from the Board for such banners would be seriously considered and honored by the City Council, who would have the final authority on granting banner placements. After further discussion, the Board suggested that the grand opening banners be limited to four months. Mr. Nagy 2 presented a preliminary Banner Application Process which will be finalized and tor brought back for Board approval. Public Relations Committee: (1) Stan Anderson stated that the Committee had a meeting with three potential web site providers to explain the changes the Board wants to make the site. The committee will meet again to review the submitted quotations prior to the next board meeting. (2) The Spring newsletter will be distributed before June 1 to the 48150 zip code area and will include the announcement of the summer Taste Fest promotion. Construction Committee: The Construction Committee recommends a contract be awarded to Commercial Mowing Services for the 2006 season in an amount not to exceed $228,211.00, which is a 2.2% increase from the 2005 season contract reflecting increased fuel and labor costs. On a motion made by Hiltz, seconded by Peterson, and unanimously adopted, it was #2006-07 RESOLVED, that the Plymouth Road Development Authority does hereby agree to extend the contract submitted by CMS Landscaping in an amount not to exceed $228,211.00 for the Plymouth Road Streetscape Grounds Maintenance Contract for the period of April 4, 2006 to April 3, 2007. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Nagy submitted a quotation from Impact Fleetgraphics in the amount of $9,695.00 for preventative maintenance on 350 banner poles and requested that the work be approved by the Board. On a motion made by Anderson, seconded by Meyer, and unanimously adopted, it was #2006-08 RESOLVED, that the Plymouth Road Development Authority does hereby accept the quotation submitted by Impact Fleetgraphics, 37666 Amrhein, Livonia, Michigan 48150, dated March 3, 2006, for the maintenance of 350 banner poles including touch up painting, cleaning, removal of permanent banners, and drilling and repining of the banner arms to secure finial balls, at a unit price of a $27.70 per banner pole, in a total amount not to exceed $9,695.00. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Nagy also requested that a resolution be adopted to cover separate unexpected maintenance items not covered in the original agreement, such as sod damage and repair and special tree trimming, in an amount not to exceed$15,000. 3 Coe On a motion made by Mette, seconded by Anderson, and unanimously adopted, it was #2006-09 RESOLVED, that the Plymouth Road Development Authority does hereby authorize John Nagy, Director, to approve invoices submitted by Commercial Mowing Services for services performed outside the scope of the original contract in accumulative amount not to exceed $15,000. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 6. Polling of Members: (1) Lowell Peterson thanked the Board for the flowers and good wishes during his recent illness, and congratulated Wes Graff and the Mayor for their presentations at the State of City. (2) In response to Stan Anderson's inquiry about the missing Cavell street sign, Mr. Nagy replied that it is being replaced. (3) Jeff Bryant again requested that a Ford, General Motors or Roush representative be considered to fill one of the vacant positions on the Board. (4) Wes Graff stated that the next phase of the Master Plan for the corridor will be covered in future meetings. (5) Dr. Robert Auth inquired about the street sign lights on Farmington. Toni Mette said she would check on all the street sign lights and report back to the Board. (6) In connection with the proposed banner policy, Ralph Williams asked how banners with political statements would be handled and was (.0 advised that no political statements would be permitted. Adjournment: On a motion duly made, seconded and unanimously adopted, the 178th Regular Meeting held by the Plymouth Road Development Authority on March 16, 2006, was adjourned at 4:35 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, April 20, 2006. C� IN Marge Watson, Secretary L 4