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PRDA MINUTES 2006-04-20 MINUTES OF THE 179th GENERAL MEETING OF THE PLYMOUTH ROAD (be DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 179th General Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:10 p.m., Thursday, April 20, 2006, in the 4th floor conference room of City Hall. Members Present: Jack Engebretson, Mayor Toni Mette, Vice Chairman Stan Anderson John Hiltz Dennis Kujawa Greg Meyer Members Absent: Wes Graff, Chairman (excused) Scott Grace Lowell Peterson(excused) Jerry Wordhouse Marvin Walkon Others Present: John J. Nagy, PRDA Director Michael Slater, Finance Director Steve Levesque, Commercial Mowing Services Ralph Williams, Citizen Marge Watson, Secretary 1. Roll was called. A quorum was not present. 2. Adoption of Minutes: The adoption of the March 16, 2006, minutes was postponed until the next meeting. 3. Comments from the Chairman. Toni Mette, Acting Chairman, (1) acknowledged receipt of a letter from the Charter Township of Shelby, dated March 30, 2006, which expressed their appreciation for John Nagy's assistance in providing background information for establishing a downtown development authority for Shelby Township. (2) Lowell Peterson's absence was recognized and it was suggested that a get well card should be sent on behalf of the Board. (3) A Livonia Observer article, dated April 13, 2006, covered the resignation of Stan Anderson as the President of Clements Circle Civic Association, and Ms. Mette commended Mr. Anderson's dedicated service to the Association for the past 21 years. 4. Finance Report: (1 ) The Financial Statements of the Authority's Special Revenue Fund for the month ending March 31, 2006, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of $2,850,371.34, total liabilities in the amount of $569,525.90 and a total fund balance of$2,280,845.44. The adoption of the Financial Statements for the months ending December 2005, January, February and March 2006, was postponed until 1 • the next meeting. (2) Mr. Slater also advised the Board that the partial refunding of bonds issued on behalf of the PRDA has been put on hold because of rising interest rates. 5. Committee Reports. Public Relations Committee: (1) Stan Anderson announced that FCS has gone out of business, but that the summer Taste Fest promotion will still take place this summer. Sue Lang, formerly of FCS, will run the program on her own, and Mr. Anderson made calls and personal visits to Plymouth Road restaurants to encourage their participation. He has succeeded in bringing nine additional restaurants into the program. This promotion will be announced in the Spring newsletter that will be distributed to the 48150 zip code area. Sue Lang will also continue to work on the Newsletter. Banner Committee: Toni Mette distributed updated banner guidelines for the creation of a policy to cover banner installation requests. This matter will be discussed at the next meeting after the Law Department's recommendations have been received. Construction Committee: Mr. Nagy presented the Tree Trimming Program for 2006. The Construction Committee recommended that the contract be awarded to Commercial Mowing Services in an amount not to exceed $14,620. There was general agreement among Lof the Board members to approve this request. Mr. Nagy requested that a resolution be adopted to cover this expenditure at the next meeting when a quorum is present. Toni Mette had the following comments and requests. (1) The daffodils along Plymouth Road are in full bloom and they look beautiful. (2) The brick pavers on the northeast corner of Middlebelt and Plymouth are either broken or missing and need to be repaired. (3) Several new retail businesses are opening at the Fountain Park shopping area at the corner of Farmington and Plymouth and the area is looking very nice. (4) CMS was requested to inspect all the trees after they have bloomed to identify those that may need to be replaced. (5) The wood chips surrounding the tree bases appear to be irregularly placed, but that was caused by the way the trees were originally planted. (6) The Merriman intersection pavers are again covered with a white substance. Mr. Nagy will seek Becket& Raeder's advice and relay their recommendation to CMS. (7) The grass is missing at the egress to the Sunoco station at Plymouth and Garden. (8) A report will be presented next month on the street sign lighting issue. (9) Ms. Mette asked if the "67" yellow sign on the southwest corner of Merriman could be removed. Mr. Meyer stated that it is a permanent gas line that is check monthly for safety purposes. (10) Mr. Nagy will obtain quotations for repainting the benches, trash receptacles and sprinkler boxes with the work to be completed during the next budget 2 year. The Mayor stated that even though the City has withdrawn from the SMART bus system, there is a continuing need for the bus stop plazas. „► (11) CMS has begun the weed spraying program. (12) Some ground cover is growing into the buildings at Mette Printery and KFC near Inkster Road. CMS will inspect the problem. 6. Director's Report. (1) Mr. Nagy acknowledged receipt of a letter from the Department of Law, dated March 17, 2006, addressing the issue of filling Board positions. Mayor Engebretson had inquired whether the PRDA Bylaws provided for the Vice Chairman to accept the position of Chairman without an election upon the Chairman's resignation. The Law Department's determination was that the correct procedure had been followed. (2) Mr. Nagy stated the PRDA will be sponsoring a table at the Mayoral Ball which will take place on May 5 and asked the Board members to advise if they will be attending. 7. Polling of Members: (1) Mayor Engebretson thanked the Board for participating in the Mayoral Ball. (2) John Hiltz inquired about the status of the coffee shop that was approved at the U.S. Tire location and was advised that the plans are a work in progress. (3) Steve Levesque of Commercial Mowing advised that the water meters have been installed and the sprinklers are ready for use. Adjournment: On a motion duly made, seconded and unanimously adopted, the 179th General Meeting held by the Plymouth Road Development Authority on April 20, 2006, was adjourned at 4:30 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, May 18, 2006. i2 Marge Watson, Secretary the 3