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PRDA MINUTES 2006-05-18 A MINUTES OF THE 180th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 180th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:00 p.m., Thursday, May 18, 2006, in the 4th floor conference room of City Hall. Members Present: Jack Engebretson, Mayor Wes Graff, Chairman Toni Mette,Vice Chairman Stan Anderson John Hiltz s Greg Meyer Lowell Peterson Members Absent: Scott Grace Dennis Kujawa Marvin Walkon Others Present: John J.Nagy,PRDA Director Mark Taormina,Planning Director (110, Michael T. Slater, Finance Director Steve Levesque, Commercial Mowing Services Ralph Williams, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 178th Regular Meeting Minutes. On a motion made by Anderson, supported by Hiltz, and unanimously adopted, it was #2006-10 RESOLVED, that the Minutes of the 178th Regular Meeting, held on March 16, 2006, by the Plymouth Road Development Authority are hereby approved. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Adoption of the 179th General Meeting Minutes. On a motion made by Hiltz, supported by Anderson, and unanimously adopted, it was troe 1 kre #2006-11 RESOLVED, that the Minutes of the 179th General Meeting, held on April 20, 2006, by the Plymouth Road Development Authority are hereby approved. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Financial Reports: The Financial Statements of the Authority's Special Revenue Fund for the months ending December 31, 2005, January 31, 2006, February 28, 2006, March 31, 2006, and April 30, 2006, were presented by Michael Slater, Finance Director. The Balance Sheet for the month of April 30, 2006, reflects total assets in the amount of$2,389,554.53, total liabilities in the amount of$569,525.90 and a total fund balance of$1,820,028.63. On a motion made by Peterson, seconded by Mette, and unanimously adopted, it was #2006-12 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending December 31, 2005, January 31, 2006, February 28, 2006, March 31, 2006, and April 30, 2006. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Slater stated that money has been appropriated in the PRDA General Fund in case the Ford property tax appeal is granted. He also stated that it could be several years before this issue is settled. In response to the Board's request, Mr. Slater also submitted a report, dated May 1, 2006, reflecting payments made to Commercial Mowing Services for the past year. 5. Committee Reports: Public Relations Committee Report: (1) Stan Anderson stated that the committee met today and recommends that Enable Point be awarded a contract to provide web services. He also recommended that the business directory be discontinued at this time because it provides obsolete information and it would be very costly to keep the directory current. Most information available on the directory is available on the Chamber of Commerce directory. Our web site will provide for a link to the Chamber of Commerce web site and the City of Livonia's web site as well. On a motion made by Anderson, seconded by Graff, and unanimously adopted, it was #2006-13 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by EnablePoint, 13996 2 Merriman, Livonia, Michigan 48154, to provide website development and maintenance services at the rate of$25.00 per hour, hosting fees at the rate of$14.99 per month($179.88 a year), and a one time setup fee of $20.00, such scope of work to include downloading the existing PRDA website and assessing the database; transferring the domain name to EnablePoint web servers; uploading the existing PRDA website to the EnablePoint hosted web server, and provide ongoing maintenance services for text and images. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Peterson asked if Enable Point could provide the number of people who visit the site. Mayor Engebretson supported Mr. Peterson's request and also asked that the sub-pages visitors go to from the PRDA site be identified. (2) Mr. Anderson distributed copies of the Spring newsletter to Board members and reviewed its contents, including the coupon insert for the Plymouth Road Taste Fest. The newsletter will be distributed to the 48150 zip code addresses. (3) The 10th Annual Antique Car and Hot Rod Show will take place at the Wilson Barn on Sunday,June 11, 2006. Banner Committee: The Board is awaiting recommendations from the fhoo Department of Law regarding the creation of a Plymouth Road banner policy. Construction Committee: Toni Mette reported that (1) CMS has cut and sprayed for weeds. (2) The subject of craft signs installed in flowerbeds was discussed, and it was determined that CMS will relocate the signs as needed. (3) There is a street bench between Levan and Newburgh that is a good example of a bench that needs to be repainted. (4) There are two city street signs that are bent, cracked and illegible in front of the Mazda dealership. (5) The pavers and brick walls are looking better because the recent rain has washed off the white residue. Mr. Levesque from CMS stated he has a new product to try when the problem recurs. (6) Mr. Levesque also stated that the tree mulching project has been delayed because of the recent rain and that the sprinkler system has been turned off. The annual flowers in two colors will be planted next week. (7) Mr. Levesque also provided a tree evaluation report from Steve Turner, Arborist, Arboricultural Services. The over-mulching and improper planting of the trees was identified as a problem that needs to be addressed. It was determined that Beckett & Raeder would be contacted as well as the City's arborist to review the problem and make recommendations. 6. Presentation on the proposal to operate the Honey Tree Restaurant. Mr. Mark Taormina, Planning Director, presented a proposal by Honey Tree Restaurant to operate a full service restaurant in the Fountain Park Development at Plymouth and Farmington Roads. He stated that the Planning Commission has recommended approval of this request. 3 On a motion made by Mette, seconded by Peterson, and unanimously adopted, it was #2006-14 RESOLVED, that the Plymouth Road Development Authority does hereby support in concept the proposed plans as submitted by Honey Tree Restaurant requesting waiver use approval to operate a full service restaurant in the Fountain Park Development on property located on the north side of Plymouth Road between Farmington Road and Mayfield Avenue in the Southwest 1/4 of Section 27 (Petition 2006- 03-02-07), subject to compliance with all City codes and ordinances, as such may be modified by the action of the Planning Commission and/or City Council. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Directors Report: (1) Mr. Nagy stated that the street identification sign at Cardwell is being replaced. (2) Mr. Nagy reported that the tree trimming project has been completed, and the original quote of$14,620 has been reduced to $11,620 because CMS's contract includes routine tree and shrub pruning and trimming. (3) Mr. Nagy presented a quotation dated May 9, 2006, from Seaway Painting for the repainting of 17 park benches and 17 garbage containers in the amount of $4,845.00. Mr. Hiltz suggested that an extended warranty, beyond the one-year warranty, be requested from the supplier. On a motion made by Hiltz, seconded by Meyer, and unanimously adopted, it was #2006-15 RESOLVED, that the Plymouth Road Devebpment Authority does hereby accept the proposal from Seaway Painting, LLC, 31601 Schoolcraft, Livonia, Michigan 48150, as detailed in their quotation dated May 9, 2006, as revised, to repaint 17 park benches and 17 garbage containers, in a total amount not to exceed $4,845.00, with the added condition that the warranty period be for two years. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 8. Polling of Members: John Hiltz suggested that PRDA information packets be sent to the members via email rather than regular mail in order for the members to review the material prior to monthly meetings and to reduce duplication and postage costs. The Board was agreeable to this change, although Mr. Graff also requested that hard copies be provided at the meeting. John Nagy advised the Board that he will not be present at the June meeting. Mayor Engebretson announced Mr. Wordhouse's resignation from the Board. The Mayor is waiting to hear from Mr. Wordhouse if his son had an interest in a board position. Mr. Nagy stated that Mary Walkon is still interested in remaining on the Board. Mr. Graff mentioned that a Schoolcraft College 4 representative should be replacing John Walsh's position. He also stated that Jeff Bryant, Economic Development Director, had previously made recommendations and he would contact Mr. Bryant to see if a list of potential new members is available. Ms. Mette mentioned that the son of Bill Faris from Custom Stoneworks also expressed an interest in a position. Wes Graff suggested that the master plan for Plymouth Road be reviewed in order to plan for the next streetscape phase when the budget allows for such. It was suggested that Becket & Raeder attend the August meeting to discuss this matter. Adjournment: On a motion duly made, seconded and unanimously adopted, the 180th Regular Meeting held by the Plymouth Road Development Authority on May 18, 2006, was adjourned at 4:30 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, June 15, 2006. y� Marge Watson, retary too 5