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PRDA MINUTES 2006-09-21 (se MINUTES OF THE 182"d REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 182nd Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, September 21, 2006, in the 4th floor conference room of City Hall. Members Present: Wes Graff, Chairman Toni Mette, Vice Chairman Jack Engebretson, Mayor Stan Anderson Wayne Glass Scott Grace John Hiltz Dennis Kujawa Greg Meyer Lowell Peterson Members Absent: Marvin Walkon Others Present: John J. Nagy, PRDA Director tiry Michael T. Slater, Finance Director Steve Levesque, Commercial Mowing Services Mr. & Mrs. Michael Naimola,Naimola's Barber Shop Ralph Williams, Resident Robert Auth, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 181st Regular Meeting Minutes. On a motion made by Peterson, supported by Grace, and unanimously adopted, it was #2006-18 RESOLVED, that the Minutes of the 181St Regular Meeting, held on August 17, 2006, by the Plymouth Road Development Authority are hereby approved. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Comments from Chairman. (1) The Executive Committee met on September 18, 2006, to review Petition 2006-08-08-17 submitted by Plymouth Food Store in connection with a request to construct an addition and renovate the exterior of the building located at 27600 Plymouth Road. In a letter to the Planning Commission, dated September 18, 2006, the Committee recommended approval of the petition. 1 (iiro (2) The newest board member, Wayne Glass, was welcomed to the Board as a representative of Schoolcraft College. 4. Election of Officer. Mr. Peterson stated that he had contacted all board members and that the Nominating Committee has recommended that John Hiltz serve as Vice Chairman for the remainder of 2006 to fill the position vacated by Toni Mette, who accepted the position of Chairman as a result of the resignation of Chairman Wes Graff. On a motion made by Grace, seconded by Peterson, and unanimously adopted, it was #2006-19 RESOLVED, that the Plymouth Road Development Authority does hereby elect John Hiltz as Vice-Chairman of the Authority for the remainder of the term through December 31, 2006. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 5. Financial Reports: (1) The Financial Statements of the Authority's Special Revenue Fund for the months ending May 31, 2006, June 30, 2006, July 31, 2006, and August 31, 2006, were presented by Michael Slater, Finance Director. The Balance Sheet for the month of August 31, 2006, reflects total assets in the amount of $2,136,206.94, total liabilities in the amount of $509,525.90 and a total fund balance of $1,626,681.04. (2) Mr. Slater advised that the second and final installment has been paid for the traffic signal installation at the Ashley Capital facility. (3) Ford settlement funds have been appropriated in the PRDA General Fund in case the Ford Motor Company property tax appeal is granted. Mayor Engebretson advised that the City's Law Department is attempting to enter into negotiations with Ford to resolve the dispute prior to litigation and that meetings are scheduled to take place next week. (4) The 2007 PRDA Budget includes $475,000 for new projects. Mr. Nagy advised the Board that the largest project remaining is the plaza planned for the west end of Plymouth Road near Ann Arbor Road. It would require the realignment of Plymouth Road and Ann Arbor Road. The second largest project remaining is the installation of traffic light poles with mast arms from Farmington Road to the west end of the corridor. The Construction Committee will meet to discuss future projects, and Mr. Grace requested that a list of projects be available at the next meeting. On a motion made by Hiltz, seconded by Meyer, and unanimously adopted, it was #2006-20 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending May 31, 2006, June 30, 2006, July 31, 2006, and August 31, 2006. Mr. Graff, Chairman, declared the motion is carried and the foregoing resolution adopted. 2 6. Committee Reports: Public Relations Committee Report: (1) To update the web site, Stan Anderson requested each Board member to submit a brief biographical paragraph, as well as any suggested improvements for the site. (2) The Fall newsletter is being prepared and will be mailed by late October. (3) Susan Lang is continuing to contact participants in the Plymouth Road Taste Fest promotion and the results of the program should be available next month. Banner Committee: Mr. Nagy reported that the fall banners will be installed next week, and that Impact Graphics will also replace light bulbs on street lights at the same time they are replacing the seasonal banners. Construction Committee: Naimola's Barber Shop: Toni Mette submitted a reported dated August 25, 2006, which detailed her on-site inspection of Naimola's Barber Shop in response to the Mayor's request to investigate the ongoing water drainage problem at this location. The problem appears to be the result of renovations done on the adjacent property (Tennyson Chevrolet) and damage to a storm sewer caused by a PRDA contractor. Mr. Nagy stated that the PRDA's responsibility to repair the damage has been to, fulfilled, and that the City should step in now to resolve the problem on the adjoining property. Since the storm sewer damage has been repaired, Mayor Engebretson offered to discuss the matter with Tennyson Chevrolet and will request that Tennyson propose a resolution to the City Engineering Division. He also stated that the Engineering Division and the Department of Public Works will re-inspect the site. Mr. Grace requested that the Board be updated as attempts to resolve issue ensue. In connection with the invoice received from the City's for their repair to the sewer line, Mr. Nagy consulted with the Law Department. Although the contractor, Jacobs, should reimburse the City for the cost of the repair, there is a six-year statue of limitation on such work and the contractor has filed for bankruptcy. The matter of payment of the invoice has been referred to the Finance Department. Other Construction Committee items: (1) Ms. Mette inquired if the trees at the park at Inkster Road could be trimmed. (2) Paint is peeling off the Liquor Castle building. (3) Street lights are on during the day from Merriman to Inkster. (4) Repairs need to be done to the grass in the area of the Midas/Archie's right-of-way was damaged a vehicle. (5) The awning on the building at 30650 Plymouth Road, previously occupied by the Liquidation Super Center, is unsightly and needs to be repaired. 7. Polling of Members: (ime Toni Mette thanked Wes Graff for his service to the Board and wished him the best in his new endeavor, and also welcomed Wayne Glass as the newest member of the Board. All the other Board members made similar comments. Stan Anderson 3 stated that the PRDA website has a link to the Chamber of Commerce's site which keeps an updated business directory. Lowell Peterson stated that the owner of the Liquidation Super Center appeared to be very cooperative and has invited the PRDA to meet at his new location. Wes Graff thanked the Board for their good wishes and stated that it was a pleasure to serve as Chairman of the Board. 8. Polling of Residents. Robert Auth inquired about the missing balls on the street signs. Mr.Nagy said that they will be replaced in early October. Adjournment: On a motion duly made, seconded and unanimously adopted, the 182°d Regular Meeting held by the Plymouth Road Development Authority on September 21, 2006, was adjourned at 4:40 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, October 19, 2006. , Marge Wats,' , Secretary tir c 4