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PRDA MINUTES 2006-12-14 MINUTES OF THE 184th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 184th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, December 14, 2006, in the 4th floor conference room of City Hall. Members Present: Toni Mette, Chairman John Hiltz, Vice Chairman Jack Engebretson, Mayor Stan Anderson Wayne Glass Scott Grace Greg Meyer Lowell Peterson Dan West Members Absent: Dennis Kujawa Marvin Walkon Others Present: John J. Nagy, PRDA Director 4re Michael T. Slater, Finance Director James M. Swiatko, P.E., The Design & Construction Group, Inc., on behalf of ABC Appliance Steve Levesque, Commercial Mowing Services Ralph Williams, Resident Robert Auth, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 183rd Regular Meeting Minutes. On a motion made by Peterson, supported by Anderson, and unanimously adopted, it was #2006-26 RESOLVED, that the Minutes of the 183`d Regular Meeting, held on October 19, 2006, by the Plymouth Road Development Authority are hereby approved. Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Comments from Chairman. (1) The Chairman introduced new Board Member Dan West, who is the replacement for Wes Graff as representative from the Chamber of Commerce. (2) Ms. Mette extended Jerry Wordhouse's best wishes for the holiday season and stated that he congratulated her on her position as Chairman. 1 tre Further, Ms. Mette stated that Mr. Wordhouse's son may want to join the board in the future but not at this time as he wants to spend more time in the family business. (3) The Executive Committee met to discuss the use of the Holiday Banners for this holiday season. This matter will be explained in more detail when the Banner Committee report is presented. 4. Financial Reports: The Financial Statements of the Authority's Special Revenue Fund for the month ending September 30, 2006, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of $2,391,749.99, total liabilities in the amount of $509,525.90 and a total fund balance of$1,882,224.09. On a motion made by Engebretson, seconded by Glass, and unanimously adopted, it was #2006-27 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending September 30, 2006. Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. The Financial Statements of the Authority's Special Revenue Fund for the month ending October 31, 2006, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of$2,238,196.67, total liabilities in the amount of$509,525.90 and a total fund balance of$1,728,670.77. On a motion made by Hiltz, seconded by Meyer, and unanimously adopted, it was #2006-28 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending October 31, 2006. Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Slater reviewed his letter to the Board dated October 24, 2006, regarding the 2006-2007 Capital Improvement Program, and advised the Board that the appraisals for the Ford Motor Company tax appeal have been completed, but there is no settlement to date. 5. Presentation of the plan for ABC Warehouse. John Nagy, Director, and James M. Swiatko, The Design & Construction Group, Inc., presented a proposal to renovate the exterior of a portion of the Woodland Square shopping center on behalf of ABC Appliance. After lengthy discussion, the following resolutions were adopted. 2 On a motion made by Grace, seconded by Hiltz, and adopted, it was #2006-29 RESOLVED, that the Plymouth Road Development Authority does hereby support in concept the proposed plans as submitted by ABC Appliance requesting approval of all plans required by Section 18.47 of the Zoning Ordinance in connection with a proposal to renovate the exterior of a portion of the commercial shopping center (Woodland Square) located on the north side of Plymouth Road between Middlebelt Road and Sears Drive in the Southeast V4 of Section 26 (Petition 2006-11-08-20), subject to compliance with all City codes and ordinances, as such may be modified by the action of the Planning Commission and/or City Council. A roll call vote on the foregoing resolution resulted in the following: AYES: Grace, Hiltz, Engebretson, Glass, Meyer, Peterson, West, Mette NAYS: Anderson ABSENT: Kujawa, Walkon ABSTAIN: None Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. On a motion made by Anderson, seconded by Mette, and unanimously adopted, it was #2006-30 RESOLVED, that in connection with a proposal to renovate the exterior of a portion of the commercial shopping center (Woodland Square) located on the north side of Plymouth Road between Middlebelt Road and Sears Drive in the Southeast % of Section 26 (Petition 2006-11-08-20), the Plymouth Road Development Authority does hereby recommend the following items be addressed: 1. That the City Council request of the petitioner that additional landscaping be provided at the building entrance to enhance the general appearance of this portion for the retail center; 2. That ABC Appliance, in conjunction with the owner of the property, provide for an expanded parking area in front of the building for the customer package pickup parking; and 3. That the property owner expand the driveway area in front of the loading dock in that area leading to the service drive, as well as to relocate the traffic island to avoid further damage to the island thiv, and the adjoining parking area. 3 Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. 6. Election of Officers. Mr. Peterson stated that he had contacted all board members and that the Nominating Committee has recommended that Toni Mette continue to serve as Chairman and John Hiltz continue to serve as Vice Chairman of the PRDA for 2007. On a motion made by Peterson, seconded by Grace, and unanimously adopted, it was #2006-31 RESOLVED, that the Plymouth Road Development Authority does hereby elect John Hiltz as the Vice-Chairman of the Authority for the term January 1 through December 31, 2007. Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. On a motion made by Peterson, seconded by Hiltz, and unanimously adopted, it was #2006-32 RESOLVED, that the Plymouth Road Development Authority does hereby elect Toni Mette as the Chairman of the Authority for the term January 1 through December 31, 2007. Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Committee Reports: Public Relations Committee Report: Stan Anderson stated that the Fall newsletter has been mailed, and he has received favorable comments from the Fountain Park tenants who were featured in the newsletter. The next newsletter will be sent out in June and the next Taste Fest is being considered for inclusion. Scott Grace suggested expanding the Taste Fest promotion to other communities and making the participants pay to participate to help defray mailing costs. The newsletter will be put on the website, as well as updating the Board Members to include Dan West. Banner Committee: (1) Mr. Nagy reported that the Banner Committee reviewed the use of the Holiday Banners for this holiday season. To do so, it required the removal of the wording "Parade Route" from the banners. The cost to cover up the lettering and install the banners came to $2,610.00. Our contractor, Above & Beyond Installations, did the work of covering up the letters and installing the banner. (2) Mr. Anderson would like to encourage the businesses on Plymouth Road to decorate their properties for the season, and Mr. Grace suggesting charging businesses to have the City decorate the light poles with garland. Mr. Nagy tre suggested putting something to that effect in the next Fall newsletter. 4 Construction Committee: (1) Toni Mette reported the following: (a) The Christmas wreaths and roping at the main intersections look great; (b) the trees have been nicely trimmed at the park at Inkster Road; (c) the awning has been cleaned up on the building at 30650 Plymouth Road, previously occupied by the Liquidation Super Center; and (d) the new construction at the Village Shops of Wonderland is progressing. (2) Mr. Nagy suggested that a Construction Committee meeting take place with Beckett& Raeder to review Beckett & Raeder's contract so that they can proceed with their design work. (3) Commercial Mowing Services submitted a Change Order and Mr. Nagy requested the Board to approve its payment through a resolution. On a motion made by Anderson, supported by Peterson, and unanimously adopted, it was #2006-33 RESOLVED, that the Plymouth Road Development Authority does hereby authorize a payment in the amount of $14,688.00 to Commercial Mowing Services as reflected in Change Order #2 for the period through November 16, 2006. Ms. Mette, Chairman, declared the motion is carried and the foregoing resolution adopted. 411, 8. Directors Report: (1) Mr. Nagy reported that the Board's yearly donation had been sent to Livonia Goodfellows, Inc. (2) The Executive Committee will meet to discuss reinstating the yearly PRDA Christmas dinner. 9. Polling of Members: Mayor Engebretson advised that Governor Jennifer Granholm will be in Livonia in early January to announce a $45 million investment in the Livonia Ford Transmission Plant for new 6R transmissions for 2009 F-150 trucks. Lowell Peterson (a) stated that the Planning Commission recommended denial of Petition 2006-10-02-27 submitted by the Harold Zeigler Auto Group for a waiver use to operate an auto dealership at 35841 Plymouth Road. This is the property owned by Lena Cockrum. The Commission denied the request because the neighbors were vehemently against it. (b) He also stated that Schostak Brothers submitted revised site plans for the Village of Shops of Wonderland to accommodate Chili's Bar and Restaurant. (c) Mr. Peterson also commended Stan Anderson for his outstanding work on the Fall newsletter. Scott Grace inquired if the banners and signs on Plymouth Road, which were discussed at a previous meeting, were legal. Mr. Nagy replied that the "for lease" signs are legal and that the Inspection Department had been requested to inspect the signs on the stores owned by the Liquor Castle and the Liquidation Center for compliance with city ordinances. 5 Cr' Toni Mette stated that the Newsletter looks great thanks to Stan Anderson and other board members. The corridor is looking great, and it is a testament to the work the Board does. She wished everyone a happy and safe Merry Christmas and New Year. John Hiltz inquired about the procedures the Board should be following in approving projects that are going before the Planning Commission and City Council. Mr. Nagy explained the different roles of the PRDA, Planning Commission and City Council in reviewing petitions and, more particularly, what should be the limited role of the PRDA in such approval processes. Dan West stated that he is happy to offer his services to the Board and that he is looking forward to working with everyone in the coming year. Adjournment: On a motion duly made, seconded and unanimously adopted, the 184th Regular Meeting held by the Plymouth Road Development Authority on December 14, 2006, was adjourned at 4:55 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, January 18, 2007. Marge Wats n, Secretary to'c 6