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HomeMy WebLinkAboutPRDA MINUTES 2008-01-17 MINUTES OF THE 197th REGULAR MEETING OF THE PLYMOUTH ROAD Cr DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 197th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, January 17, 2008, in the 4th floor conference room of City Hall. Members Present: John Hiltz, Chairman Wayne Glass, Vice Chairman Jack Kirksey, Mayor Stan Anderson Toni Mette Greg Meyer Lowell Peterson Dan West Members Absent: Scott Grace (excused) Dennis Kujawa (excused) Others Present: John J. Nagy, Executive Director Carey Baker, Beckett & Raeder Steve Levesque, Commercial Mowing Services (100 Robert Auth, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 196t" Regular Meeting Minutes. On a motion made by Peterson, supported by Glass, and unanimously adopted, it was #2008-01 RESOLVED, that the Minutes of the 196th Regular Meeting held on December 13, 2007, by the Plymouth Road Development Authority are hereby approved. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Comments from the Chairman: (1) Mr. Hiltz thanked the Board for the opportunity to serve as the Chairman and thanked Toni Mette for her past leadership and for her offer to assist him in taking over the Chair's duties. (2) Mr. Hiltz distributed a sample agenda outline for the Board's consideration for the purpose of adding more structure to the meetings. He (re would like to see items such as "old business", "new business" and "public comment" listed separately. January 17, 2008 3 Mast Arm Traffic Signal - Carey Baker of Beckett & Raeder stated that the Cr* drawings are done for the signals at Stark Road and Wayne Road. He distributed a summary of quotes for seven soil borings, which are required to design the concrete footings for the mast arms. The results of the soil borings will be provided to MDOT for their review. Underground utilities will need to be identified. The Board discussed the large dollar differences in the three bids and requested that Mr. Baker find out why the three bidding firms provided such large cost discrepancies. On a motion made by Meyer, seconded by Kirksey, and unanimously adopted, it was #2008-02 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Testing Engineers & Consulting, 1343 Rochester Road, P.O. Box 249, Troy, Michigan 48099, as received by the Authority on January 17, 2008, to provide four soil borings at the Plymouth Road and Stark Road intersection and three soil borings at the Plymouth Road and Wayne Road intersection, at a depth of 25 feet, subject to the Michigan Department of Transportation Standards, for the purpose of establishing footing specifications for mast arms, at a cost of$4,681.00. (iv Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. Ann Arbor Road/Plymouth Road Redevelopment Project Mr. Nagy stated that the Construction Committee met with MDOT representatives on January 10, 2008, to discuss the redevelopment of the intersection at Ann Arbor Road and Plymouth Road. Mr. Baker provided a written synopsis of the meeting dated January 10, 2008. MDOT does not plan on improving this intersection, but they have scheduled a repavement project for 2009 or later on Plymouth Road between Newburgh Road and Farmington Road. Ann Arbor Road is a State road, and Plymouth Road is under Wayne County's jurisdiction west from the intersection of Plymouth Road and Ann Arbor Road. MDOT cautioned the PRDA with regard to redeveloping this intersection, and they do not favor a round-about at this location because of the possible infringement onto Hines Park. A meeting with Wayne County needs to be scheduled to discuss these same items. The bridge at this location is under the jurisdiction of MDOT and they state that it is structurally sound. The Board will wait for MDOT's report before proceeding with plans to enhance the bridge. Mr. Baker continued with discussions centering around the need to have a thorough traffic analysis of this area and the need to use only prequalified consultants to perform this work. A minimum of three consultant quotes are needed. For economy of (re scale, the proposed traffic analysis should cover the Levan Road intersection, as mast arm traffic signals and a plaza are also planned for that intersection. January 17, 2008 2 4. Committee Assignments and Revisions. Committee assignments were reviewed and some revisions were made. Mr. Hiltz would like to see more items sent to committees for review and recommendations brought back to the Board. At Mr. Hiltz' request, Mr. Nagy provided an overview of the responsibilities of each committee. (a) The Executive Committee consists of the Chairman, Vice Chairman and the past Chairman. The committee reviews policy matters, guidelines and the budget. The Banner Committee consists of the Executive Committee members and reviews banner related issues. It was decided to eliminate the Banner Committee and to leave the responsibility for banner issues with the Executive Committee. (b) The Construction Committee is responsible for the implementation of the streetscape, issues pertaining to consultants, contract review and disputes that may arise. (c) The Development Assistance Committee is responsible for reviewing and making recommendations regarding requests for financial assistance from business owners for demolition, expansion and rehabilitation of buildings and any related issues that may arise. This committee has been idle in recent years due to budget constraints, but the Mayor would like to see it become viable again as financing becomes available. There was discussion about adding this as a line item to the budget in the future. Mr. Peterson suggested that Mr. Slater attend the next meeting to give a budget overview to the Board, and also suggested working with Jeff Bryant, Economic Development Director. (d) The Public (1, Relations Committee is responsible for the web site, newsletter and special promotional programs 5. Committee Reports: Public Relations Committee: Promotional events such as a parade and sidewalk sale at Wonderland Village were discussed. It was suggested that the Committee meet with the Mayor and Schostak Brothers to determine whether Schostak Brothers and their tenants are willing to support the sidewalk sales event and to identify possible obstacles such as parking availability, police and fire services, compliance with city ordinances and other related issues. Mr. Anderson stated the need for a contact person to make sure the web site is updated. Toni Mette offered to take care of this. Construction Committee: Woodland Lanes - Mr. Hiltz distributed the drawings for the Woodland Lanes streetscape improvements, dated November 9, 2007. Woodland Lanes have agreed to implement the improvements at their cost. If an easement is provided to the Board, Commercial Mowing Services will, at our costs, extend irrigation to the easement and maintain it. C January 17, 2008 4 Wonderland Lanes Stormwater Drainage Issue. Mr. Meyer presented a firov summary of the Construction Committee meeting that took place on January 11, 2008, with Kevin Roney, City Engineer, and Bill Yee, Engineering Division, regarding a damaged parking drain on property owned by Wonderland Lanes at 28455 Plymouth Road. It was determined that further investigation into the current infrastructure at that location and other available options for connecting the catch basin would be explored. The item will remain in committee until further information is available from the City Engineer. 6. Director Report. (a) The Christmas banners have been replaced with permanent banners. (b) A letter dated January 7, 2008, was sent to AT&T regarding the ongoing problem of sod damage by their vehicles driving and parking on lawn at Sesquicentennial Park at Inkster Road. A response has not been received to date. (c) A letter dated November 12, 2007, from the Livonia Goodfellows acknowledging the PRDA's annual Christmas donation was received and filed. 7. Polling of Members: Toni Mette: Ms. Mette welcomed Mayor Kirksey back to the Board. The clock is operating in the tower at Wonderland Village and the internal roads have been completed, which has improved traffic flow. There are trees hanging over the road near Noble Library and the Ford Plant that will need to be trimmed in the Spring. Mayor Kirksey: The Mayor stated that he was pleased to be back and that he will do whatever he can to assist the Board. John Hiltz: Mr. Hiltz requested that any changes that need to be made to the Committee chairs be brought back to the Board. Adjournment: On a motion duly made, seconded and unanimously adopted, the 197th Regular Meeting held by the Plymouth Road Development Authority on January 17, 2008, was adjourned at 4:45. The next meeting of the Plymouth Road Development Authority will be held on Thursday, February 21, 2008. a � , Secretary