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Home My WebLink AboutPRDA MINUTES 2008-04-17 MINUTES OF THE 200th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 200th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:10 p.m., Thursday, April 17, 2008, in the 4th floor conference room of City Hall. Members Present: John Hiltz, Chairman Wayne Glass, Vice Chairman Jack Kirksey, Mayor Stan Anderson Scott Grace Dennis Kujawa Toni Mette Greg Meyer Lowell Peterson Dan West Members Absent: None Others Present: John J. Nagy, Executive Director Michael Slater, Finance Director John lacoangeli, Beckett & Raeder Steve Levesque, Commercial Mowing Robert Auth, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 199th Regular Meeting Minutes. On a motion made by Glass, supported by Anderson, and unanimously adopted, it was #2008-08 RESOLVED, that the Minutes of the 199th Regular Meeting held by the Plymouth Road Development Authority on March 20, 2008, are hereby approved. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Financial Reports. (a) The Financial Statements of the Authority's Special Revenue Fund for the month ending March 31, 2008; were presented by Michael Slater, Finance Director. The February Balance Sheet reflects total assets in the amount of $5,806,504.26, total liabilities in the amount of $1,304,894.37 and a total fund balance of $4,501,609.89. (b) In response to the annual December charge of $49,776.45 for water billed by the City, w ✓ April 17, 2008 2 Mr. Hiltz raised the question at the last board meeting of yearly water (60 consumption. Mr. Slater provided a history of water usage, dated April 16, 2008, for the years 2003 through 2007, which reflected average units consumed at 28,864 and an average yearly expense of $45,294. (c) The PRDA 2007 Annual Report, submitted to the City Council on April 9, 2008, was received and filed. On a motion made by Mette, seconded by Meyer, and unanimously adopted, it was #2008-09 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending March 31, 2008. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Beckett & Raeder. John lacoangeli of Beckett & Raeder reported that the soil borings for the traffic signal have been completed. The bid packages are expected to go out the first week of May and a permit for the traffic signal will be requested from MDOT at the same time. Construction is expected to begin the middle of June. 5. Committee Reports: Executive Committee: (a) Mr. Nagy reported that the Executive Committee met to review the grounds maintenance contract with Commercial Mowing Services. The proposed agreement is identical to last year's and there will be no price increase. It was recommended by the Committee that the contract be approved for the 2008 maintenance season. On a motion made by Peterson, seconded by Mette, and unanimously adopted, it was #2008-10 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the contract submitted by Commercial Mowing Services in the amount of $236,707.00 on the basis of estimated quantities and unit prices for Plymouth Road Streetscape Grounds Maintenance for the period of April 4, 2008, through April 3, 2009. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (ire (b) The Executive Committee also recommended that the Board approve an expense not to exceed $2,375.00 for the design of generic open house banners for the upcoming Wonderland Village Open House event and other April 17, 2008 3 open houses that may take occur in the future, as proposed by Above & (100 Beyond in their letter dated April 11, 2008. On a motion made by Anderson, seconded by Mette, and adopted, it was #2008-11 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Above & Beyond Installations, Inc., 11900 Globe, Suite 400, Livonia, Michigan 48150, as detailed in their letter dated April 11, 2008, for the concept development of two banner designs for open house events at a cost not to exceed $2,375.00. A roll call vote on the foregoing resolution resulted in the following: AYES: Anderson, Mette, Glass, Kujawa, Peterson, Meyer, West, Kirksey, Hiltz NAYES: Grace ABSTAIN: None ABSENT: None Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (109 (c) Robert Ault, resident, reported that there are many street banners that are torn and suggested that perhaps air vents would help to alleviate the problem. Mr. Nagy said that he would report back to the board on the number of torn banners that need to be repaired or replaced. Construction Committee: (a) John lacoangeli, Beckett & Raeder, addressed the design services for Stark, Wayne and Levan Roads. The estimated cost for the three enhancement projects is $1.8 million, which includes the preparation of documents and contract administration. The fee of $66,860.00 included in this estimate it to retain an MDOT approved engineer for construction supervision. The Construction Committee will review this item and report back to the Board with a report and recommendation. (b) Stan Anderson requested the Board to make and approve a formal resolution in connection with the Plymouth and Ann Arbor Road intersection project to include street signs, which will give directions that the right hand lane is for traffic proceeding on Plymouth Road and the left hand lane is for traffic proceeding onto Ann Arbor Road. Mr. Nagy suggested that the matter first be referred to the City's Traffic Commission, and then onto the State. April 17, 2008 4 On a motion made by Anderson, seconded by Grace, and unanimously Cie adopted, it was #2008-12 RESOLVED, that the Plymouth Road Development Authority does hereby agree in concept to the installation of directional street signs which will direct vehicles into the right hand lane for traffic proceeding onto Plymouth Road and into the left hand lane for traffic proceeding onto Ann Arbor Road, and does hereby request the Executive Director to forward this matter to the Traffic Commission for a report and recommendation. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. Development Assistance Committee: As requested, Mr. Nagy provided a history of Development Assistance projects, and he agreed to provide the guidelines that have been used by the Board in the past in granting financial assistance. Mr. Nagy requested that building and drain repair projects be considered as new items for assistance. Public Relations Committee: (a) Mr. Anderson reported that the Public Relations Committee met today. Schostak Brothers has been very cooperative with the Wonderland Village Open House promotion, and the riar PR Committee will meet to prepare a budget. (b) Mr. Anderson reported that it was the recommendation of the PR Committee that the Spring newsletter be sent to addresses in the 48150, 48154 and portions of the 48185 zip code areas. The 48185 zip code area includes the southern portion of Westland from Joy Road to Warren. It is estimated that the cost will be $18,983.00. The newsletter will feature the Wonderland Village Open House and the Taste Fest Promotion. Mr. Grace suggested using a ValPak insert for additional promotional coverage. On a motion made by West, seconded by Grace, and unanimously adopted, it was #2008-13 RESOLVED, that the Plymouth Road Development Authority does hereby agree to expand the distribution of the Spring Newsletter to include the zip code areas of 48150, 48154 and portions of 48185 for an estimated cost of$18,900.00. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 6. Director Report (a) Mr. Nagy distributed an email from AT&T, dated April 15, 2008, in response to the PRDA's letter dated January 7, 2008, regarding the ongoing problem of sod damaged by AT&T vehicles driving and parking on lawn at Sesquicentennial Park at Inkster Road. Lori Doughty, AT&T April 17, 2008 5 Director of External Affairs, reported that all personnel will be advised on (re this matter in an effort to preclude sod damage in the future. (b) The Inspection Department responded to the Board's request to investigate the activities of the Olive Mountain Market located at 28795 Plymouth Road in a letter dated March 27, 2008. A permit was issued for interior alterations and zoning compliance. Ms. Mette asked for on-going inspections from the Inspection Department for this business. (c) The Inspection Department responded to the Board's request to review a ground sign at Chef's Restaurant located at 27545 Plymouth Road in a letter dated March 27, 2008. A violation was issued to the restaurant to remove the banner and repair the sign. (d) The business cards requested by Stan Anderson have been delivered. (e) Congratulations to Dennis Kujawa on his reappointment to the Board. 7. Polling of Members: Wayne Glass: Tickets are available for a musical concert to be held on Friday, April 18, at Schoolcraft College. The Schoolcraft College Foundation Golf Classic Fore Scholarships outing will be held on June 2, 2008. Toni Mette: Ms. Mette would like the Inspection Department to review party store liquor signs along Plymouth road for possible ordinance violations. Cr' Mayor Kirksey: City officials will be meeting at the Sears National Headquarters in Chicago to discuss their cooperation regarding the proposed redevelopment of the Livonia Mall. John Hiltz: Mr. Hiltz stated that the various PRDA committees are doing a great job. Adjournment: On a motion duly made, seconded and unanimously adopted, the 200th Regular Meeting held by the Plymouth Road Development Authority on April 17, 2008, was adjourned at 4:20. The next meeting of the Plymouth Road Development Authority will be held on Thursday, May 15, 2008. L-192a1-- Marge Watson, Secretary