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HomeMy WebLinkAboutPRDA MINUTES 2008-05-29 MINUTES OF THE 201ST SPECIAL MEETING OF THE PLYMOUTH ROAD (Ilre DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 201st Special Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:10 p.m., Thursday, May 29, 2008, in the 4th floor conference room of City Hall. Members Present: Jack Kirksey, Mayor John Hiltz, Chairman Stan Anderson Scott Grace Toni Mette Greg Meyer Lowell Peterson Members Absent: Wayne Glass, Vice Chairman (excused) Dennis Kujawa (excused) Dan West Others Present: John J. Nagy, Executive Director John lacoangeli, Beckett & Raeder Steve Levesque, Commercial Mowing Coe Robert Auth, Resident Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 200th Regular Meeting Minutes. On a motion made by Anderson, supported by Peterson, and unanimously adopted, it was #2008-14 RESOLVED, that the Minutes of the 200th Regular Meeting held by the Plymouth Road Development Authority on April 17, 2008, are hereby approved. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Financial Reports. (a) As Michael Slater, Finance Director, was unable to attend the meeting, the Financial Statements of the Authority's Special Revenue Fund for the month ending April 30, 2008, will be reviewed at the next regular meeting. (b) A draft of the PRDA Fiscal Year 2009 Budget, as prepared by Mr. Slater, transmitted on May 27, 2008, was received and filed. Mr. Nagy stated that the Executive Committee will meet to the review the proposed budget, as well as Capital Improvement Projects for 2009, and the Committee will submit their recommendations to the Board. May 29, 2008 2 4. Committee Reports: (kor Executive Committee: (a) The Executive Committee recommended that the Board approve the "blue design" open house banner for the upcoming Wonderland Village Open House event and other open houses that may occur in the future. The Board agreed in concept to the project at a cost not to exceed $9,425.00. However, various wording changes and applique designs still need to be finalized. The Board also requested Mr. Nagy to negotiate the cost of banner installation with Above & Beyond Installations and cost sharing with Schostak Brothers. On a motion made by Mette, seconded by Kirksey, and unanimously adopted, it was #2008-15 RESOLVED, that the Plymouth Road Development Authority does hereby agreed in concept with the purchase and installation of 30 banners for open house events as proposed by Above & Beyond Installations, Inc., 11900 Globe, Suite 400, Livonia, Michigan 48150, with various alterations to be made to the banner and provisions for two appliqués at a cost not to exceed $9,425.00. Coe Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (b) Mr. Nagy advised that all damaged banners have been replaced. Construction Committee: (a) John lacoangeli, Beckett & Raeder, addressed the design services for Stark, Wayne and Levan Roads as submitted in his correspondence dated April 14, 2008. The estimated cost for the three enhancement projects is $1,080,000.00, which includes the preparation of documents and contract administration. The fee of $66,860.00 included in this estimate is to retain an MDOT approved engineer for construction supervision. After discussion, it was agreed to approve only the Preliminary Design at the cost of $16,725.00 at this time, and that further decisions regarding the project would be made after review of the proposed Fiscal Year 2009 Budget. On a motion made by Meyer, seconded by Mette, and unanimously adopted, it was #2008-16 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Beckett & Raeder, 535 West William, Suite 101, Ann Arbor, Michigan 48103, for preliminary design services for the Wayne Road, Stark Road and Levan Road intersections at Plymouth Road, as May 29, 2008 3 detailed in their proposal dated April 14, 2008, at a cost not to (kof exceed $16,725.00. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. Development Assistance Committee: Kevin Roney, City Engineer, provided the Board with a letter dated May 2, 2008, addressed to the Water & Sewer Board, recommending award of a contract to J. O. Walker & Co., L.L.C. for the repair of a damaged parking drain on property owned by Wonderland Lanes, located at 28455 Plymouth Road, as a city project, and requested that the PRDA agree to reimbursement the City for one-half of the cost as set forth in the bid accepted by the City for this improvement. The bid amount is $38,828.80. The Development Assistance Committee has reviewed this matter and recommends that the Board approve the expenditure inasmuch as this improvement will allow for future enhancements on the corridor as a city project. On a motion made by Meyer, seconded by Peterson, and unanimously adopted, it was #2008-17 RESOLVED, that the Plymouth Road Development Authority does hereby agree to reimburse the City of Livonia in the (hre amount of $19,414.40, which represents one-half of the cost of $38,828.80 for repairs to a storm drain located south of Plymouth Road, west of Harrison Street, as detailed in a letter dated May 2, 2008, from Kevin G. Roney, City Engineer, addressed to the Water and Sewer Board, in connection with the award of a bid for the 2008 Storm and Sanitary Sewer Project, Contract 08-P. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. Public Relations Committee: (a) Mr. Anderson reported that the Public Relations Committee has been meeting monthly to discuss the Wonderland Village Open House promotion, which will take place on Saturday, July 19. He has received excellent cooperation from the Board Members and has asked each member to sign up to man the PRDA booth. Wonderland Village is preparing a site plan for the location of the PRDA booth. (b) The newsletter will go to the printer on Monday, June 2, 2008, and will be mailed by June 27. C . . • May 29, 2008 4 5. Polling of Members: tre Scott Grace: Mr. Grace asked to have the display, size and duration of display of banner signs reviewed by the Inspection Department during their review of excess signage on party and liquor stores on the corridor, which was requested on May 8, 2008. Mr. Nagy will make this additional request. John Hiltz: Mr. Hiltz suggested that the June 19, 2008, meeting should not be cancelled at this time. Adjournment: On a motion duly made, seconded and unanimously adopted, the 201st Special Meeting held by the Plymouth Road Development Authority on May 29, 2008, was adjourned at 4:30. The next meeting of the Plymouth Road Development Authority will be held on Thursday, June 19, 2008. Marge Watson, Secretary C