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HomeMy WebLinkAboutPRDA MINUTES 2010-06-17 (i , MINUTES OF THE 219TH REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 219th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, June 17, 2010, in the 4th floor conference room of City Hall. Members Present: Wayne Glass, Chairman Jack Kirksey, Mayor Scott Grace John Hiltz Greg Meyer Lowell Peterson Jeff Staebler Dan West Absent: Betsy McCue (excused) Toni Mette (excused) Others Present: John J. Nagy, Executive Director Michael Slater, Finance Director (iv Steve Levesque, Commercial Mowing Carey Baker, Beckett & Raeder, Inc. Christopher Martin, Resident Margie Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 218th Regular Meeting Minutes. On a motion made by Grace, seconded by Staebler, and unanimously adopted, it was #2010-16 RESOLVED, that the Minutes of the 218th Regular Meeting held by the Plymouth Road Development Authority on May 20, 2010, are hereby approved. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Financial Reports. (a) The Financial Statements of the Authority's Special Revenue Fund for the months ending March 31, 2010, and April 30, 2010, were presented by Michael Slater, Finance Director. The April Balance Sheet reflects total assets in the amount of $4,500,198.70, total liabilities in the amount of$1,101,106.00 and a total fund balance of $3,999,092.90. (b) Mr. Slater advised that General Motors and Ford Motor Company have filed June 17, 2010 2 significant tax appeals in connection with the State's revised depreciation tre tables for personal property taxes for automotive-related businesses. If the tax appeals are successful, the potential of losing funds from the personal property tax base is significant, and the PRDA funding source would be eradicated. Mr. Slater recommended that the Board continue to pay only maintenance items and debt. On a motion made by Meyer, seconded by Peterson, and unanimously adopted, it was #2010-17 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending March 31, 2010, and April 30, 2010. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Committee Reports. Executive Committee: The Executive Committee met with Mayor Kirksey and Finance Director Michael Slater to review the projected financial situation of the PRDA, and their recommendations will be taken under advisement by the Board. Public Relations Committee: The Public Relations Committee will meet before the next Board meeting and will make a report and recommendation to the Board regarding the web provider. Construction Committee: (1) Commercial Mowing Services Contract Renewal. The Construction Committee met to review the grounds maintenance contract renewal with Commercial Mowing Services for the 2010 season and provided a progress report, dated June 10, 2010, listing suggested revisions to the contract, which to date would result in a cost savings of 15%. The Committee plans to meet again to complete their review of the contract and will provide a final report and recommendation to the Board. (2) Carey Baker, Beckett & Raeder, provided a summary of construction projects, dated June 17, 2010, as follows. (a) The MDOT Base Plan Meeting took place on June 4, 2010, with John Nagy, Todd Zilinick and Carey Baker in attendance. MDOT has agreed to substitute the mast arms for the post and wire system with the PRDA picking up the cost differential. The preliminary estimated cost for the mast arm conversion at Levan, . 1 June 17, 2010 3 Wayne and Stark intersections is $128,927.00. Mr. Baker will verify these costs with MDOT. (b) The stored materials for the Hubbard and Tech Center Traffic Signalization project have been relocated to the City of Livonia DPW yard and have been inspected by Mr. Nagy and Mr. Baker. Mr. Zilinick will have a canvas tarp placed over the items for protection. (c) Mr. Carey suggested that the maintenance crews prune the branches of the roses infected with the Rose Rosette virus and fertilize them as opposed to removing them. 5. Director's Report. Mr. Nagy advised that the summer banners have been installed. 6. Polling of Members. Scott Grace advised that he received a letter from Carol Marston-Foucher, Marston Optometry, dated June 14, 2010, regarding a tree that is completely covering a sign that is on the east side of her building located at 32037 Plymouth Road. Upon review and discussion of the issue, Mr. Grace recommended that the tree be removed and no replacement tree or bushes tie be planted at this time. On a motion made by Peterson, seconded by Grace, and unanimously adopted, it was #2010-18 RESOLVED, that the Plymouth Road Development Authority does hereby authorize the removal of a tree situated on the east side of the Marston Optometry building, located at 32037 Plymouth Road, and that no replacement tree or bushes will be installed; further, the PRDA agrees to pay for all costs associated with the tree removal. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. Dan West advised that he received a communication from Brenda Bagazinski, which was forwarded to the PRDA on June 16, 2010, requesting approval to remove excess plants from the corridor and to re- plant them at the Nobel Library as part of her son's Eagle Scout project. Mr. Nagy offered to work with Ms. Bagazinski and Commercial Mowing to transplant the flowers. On a motion made by Hiltz, seconded by West, and unanimously adopted, it was June 17, 2010 4 #2010-19 RESOLVED, that the Plymouth Road Development Authority does hereby agree to provide surplus flowers from the Plymouth Road corridor to be replanted at the Nobel Library as part of an Eagle Scout project for the son of Brenda Bagazinski, per the request received by the PRDA on June 15, 2010; further, Commercial Mowing Services is hereby authorized to remove such plants from the corridor for this purpose. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. Mayor Kirksey advised that a wheel supplier is planning to move into Livonia at either the Powertrain Plant site or the old Kroger processing plant. 7. Audience Communication: Mr. Christopher Martin, Martin's Yard Accents, stated that he felt the letter the PRDA provided to the Zoning Board of Appeals, dated March 31, 2010, supporting his request for wrought iron fencing at his business located at 12275 Inkster Road, would not be helpful to his Zoning Board of Appeals case, and asked that the Board review and revise the letter to more strongly support his appeal. Mr. Glass said that the Executive Committee will review the letter. Mr. Staebler requested that the Executive Committee also review the format of the letter to ascertain whether the voting status of the Board should be included. Adjournment: On a motion duly made, seconded and unanimously adopted, the 219th Regular Meeting held by the Plymouth Road Development Authority on June 17, 2010, was adjourned at 4:05 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, July 15, 2010. Margie Watson, Secretary C