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HomeMy WebLinkAboutPRDA MINUTES 2011-07-21 MINUTES OF THE 229th REGULAR MEETING OF THE PLYMOUTH ROAD (10,- DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 229th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, July 21, 2011, in the 4th floor conference room of City Hall. Members Present: Wayne Glass, Chairman Betsy McCue, Vice Chairman Jack Kirksey, Mayor Scott Grace John Hiltz Toni Mette Greg Meyer Lowell Peterson Absent: None Others Present: Mark Taormina, Economic Development & Planning Director Michael Slater, Finance Director Kevin Maillard, Director of Public Service Doug Moore, DPW, Parks & Forestry Supervisor Robert Auth, Resident fire Margie Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the Minutes. On a motion made by Kirksey, seconded by Grace, and unanimously adopted, it was #2011-13 RESOLVED, that the Plymouth Road Development Authority does hereby approve the Minutes of the 228th Regular Meeting held on May 19, 2011. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Financial Reports. The Financial Statements of the Authority's Special Revenue Fund for the months ending March 31 and April 30, 2011, were presented by Michael Slater, Finance Director. The April 30, 2011, Balance Sheet reflects total assets in the amount of $3,661,250.33, total liabilities in the amount of $2,550,576.53 and a total fund balance of$1,110,673.80. July 21, 2011 2 On a motion made by Hiltz, seconded by Peterson, and unanimously adopted, it was #2011-14 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending March 31 and April 30, 2011. Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Old Business. a. Irrigation Maintenance: Techseven, the irrigation maintenance contractor, discovered major damage to the irrigation system when they began preparing the system for summer activation. At the present time, only two-thirds of the system is working, and 112 of the 375 zones are not operational. Many of the irrigation heads are broken or missing, and one clock is missing. It is unclear as to what caused the damage. It is speculated that the damage may have occurred from vandalism or improper winterizing that took place in the Fall. The Executive Committee will meet to review the cost of the unexpected repairs when pricing is received from Techseven. These unexpected repairs were not part of the contract awarded to Techseven. Mayor Kirksey and Wayne Glass will prepare a communication for the Plymouth Road property owners to explain the delay in starting the irrigation system, which will be published in the local paper. 4. New Business. a. Termination of Contract with Above & Beyond. Mark Taormina advised that the City has entered into an agreement with MAS Electrical Services, Inc. for electrical services and general electrical maintenance at all City buildings and facilities, which will include light bulb replacement on Plymouth Road. Therefore, notice will need to be sent to the current PRDA contractor, Above & Beyond, to terminate their services. On a motion made by Hiltz, seconded by McCue, and unanimously adopted, it was #2011-15 RESOLVED, that the Plymouth Road Development Authority does hereby authorize the termination of the agreement with Above & Beyond Installations, Inc. for light bulb replacement of streetlights on Plymouth Road by providing a 30-day notice in accordance with PRDA resolution #2006-24 adopted at the Regular Meeting of the PRDA on October 19, 2006. • July 21, 2011 3 Cir Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. b. Banners. The subject of continuing the banner program was discussed in light of the current financial situation. Toni Mette stated that she wanted the program to continue even if it was on a scaled back basis because of its value in showcasing the corridor. The general consensus was that the program would be discontinued because of the costs involved in banner replacement and installation. It was also agreed that the banner warranty would be reviewed regarding product deterioration, and that the City will take possession of the banners that are currently in storage with Above & Beyond; On a motion made by McCue, seconded by Grace, and adopted, it was #2011-16 RESOLVED, that the Plymouth Road Development Authority does hereby determine to discontinue the banner program on Plymouth Road until such time as sufficient funding becomes available to cover the costs of replacement and installation services on a regular basis, and that all banners currently installed shall be removed. A roll call vote on the foregoing resolution resulted in the following: AYES: McCue, Grace, Hiltz, Peterson, Meyer, Kirksey, Glass NAYES: Mette ABSTAIN: None ABSENT: None Mr. Glass, Chairman, declared the motion is carried and the foregoing resolution adopted. Adjournment: On a motion duly made, seconded and unanimously adopted, the 229th Regular Meeting held by the Plymouth Road Development Authority on July 21, 2011, was adjourned at 4:30 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, August 18, 2011. 41,ala-(9 Margie Watson, Secretary