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HomeMy WebLinkAboutSTUDY - 2016-03-09 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD MARCH 9, 2016 Meeting was called to order at 8:58 p.m. by President McIntyre. Present: Brian Meakin, Brandon Kritzman, Jim Jolly, Cathy White, Scott Bahr, and Kathleen McIntyre. Absent: Maureen Miller Brosnan. Elected and appointed officials present: Susan Nash, City Clerk; Mark Taormina, Director of Economic Development and Planning; Todd Zilincik, City Engineer; Don Knapp, City Attorney; Ted Davis, Superintendent, Parks and Recreation; Doug Moore, Superintendent of Public Services - Operations; Police Captain Ronald Taig. AUDIENCE COMMUNICATION: NEW BUSINESS: 1. REQUEST TO PURCHASE CITY PROPERTY: Leo Soave, Crosswinds Court Sub, Inc., re: for the property located at 9400 Stonehouse Avenue (Parcel #124- 99-003-000) in order to develop this property. DIRECTION: REMOVED FROM THE AGENDA 2. REQUEST TO WAIVE SIDEWALK REQUIREMENT: Enrico E. Soave, Esq., Kucyk Soave & Fernandes, PLC, re: for the newly constructed home at 39089 Plymouth Road. DIRECTION: REMOVED FROM THE AGENDA 3. REQUEST TO ADOPT A RESOLUTION PROCLAIMING FRIDAY, APRIL 29, 2016 AS ARBOR DAY IN THE CITY OF LIVONIA: Bill Craig, Tree City Committee Chairman and Douglas L. Moore, Superintendent of Public Service – Operations, re: to be celebrated at 1:30 p.m. at Grant Elementary. Douglas Moore, Superintendent of Public Services – Operations, presented the th request to Council. The 18 annual Arbor Day event will be held on April 29, 2016 at Grant Elementary School. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2 4. AWARD OF BID: Department of Parks and Recreation, re: for the purchase of one (1) Toro Groundmaster 4300D-Demo golf course greens mower for Fox Creek Golf Course, from budgeted funds. Ted Davis, Superintendent, Parks and Recreation, presented the request to Council to award the bid to purchase the Toro Groundmaster 4300D-Demo greens mower, to Spartan Distributors Inc. The Demo was inspected and comes with a 2-year warranty. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. AWARD OF BID: Department of Parks and Recreation, re: for Clements Circle Pool water features for the zero depth entry pool. Ted Davis, Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation has taken bids for Clements Circle Pool water features for the zero depth entry pool. Installation of the proposed water features was included in the award of the Clements Circle Pool Reconstruction project. An advertisement for bids was placed on MITN website, but no bids were received. As an alternative, it was recommended to purchase through the National Purchasing Partners (NPP), which has national pricing. He is asking that the bid is awarded to Vortex USA, Inc., in the amount of $67,760.00 for the features of the zero depth entry pool. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. REQUEST TO ACCEPTA U.S. DEPARTMENT OF JUSTICE, 2015 JUSTICE ASSISTANCE GRANT (JAG) IN CONJUNCTION WITH WAYNE COUNTY DEPARTMENT OF HOMELAND SECURITY: Division of Police, re: to purchase law enforcement equipment, no matching funds are required. Police Captain Ronald Taig presented the request to Council. The Division of Police is requesting permission to accept the $9,444.00 in funding available under the U.S. Department of Justice, Justice Assistance Grant (JAG). Meakin offered the approving resolution for the Consent Agenda. White asked Captain Taig if this type of funding will be available in 2016. Captain Taig replied that is the hope and they will apply for this and every other grant that they are eligible for. 3 DIRECTION: APPROVING CONSENT 7. REQUEST TO ACCEPT REIMBURSEMENT OF A U.S. DEPARTMENT OF JUSTICE 2012 JUSTICE ASSISTANCE GRANT (JAG) REIMBURSEMENT IN CONJUNCTION WITH WAYNE COUNTY DEPARTMENT OF HOMELAND SECURITY: Division of Police, re: reimbursed by the Office of Wayne County Sheriff in the amount $10,161.00. (CR 89-13) Police Captain Taig presented the request to Council. The Division of Police is requesting permission to accept the $10,161.00 in funding available under the U.S. Department of Justice, Justice Assistance Grant (JAG). White offered the approving resolution for the Consent Agenda. Meakin asked Captain Taig if this goes back to 1989. Captain Taig responded that it goes back to 2012 and confirmed that they are reimbursing the City money. DIRECTION: APPROVING CONSENT 8. AWARD OF BID: Public Service Division, re: for the replacement of the roof at the Robert and Janet Bennett Library, from budgeted funds. Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. The Public Service Division has taken bids for the replacement of the roof at the Robert and Janet Bennett Library. An advertisement for bid was placed in the Observer and on the MITN website on August 30, 2015 and September 1, 2015 respectively. There was a mandatory pre-bid meeting held on September 10, 2015. The 4 bids received were opened on September 22, 2015. Their consultant Hubbell, Roth & Clark (HRC) recommends Bloom Roofing be awarded the contract. The roof will be a 30-year Thermoplastic polyolefin(TPO). This is a scheduled replacement in the City’s roof assessment program. Kritzman asked if there was any study of what the existing insulation was and what insulation would be going back in. Moore replied that the insulation will be removed and a membrane will be attached to the roof. Kritzman asked if it is known what the R-value of the membrane will be. Moore replied that he did not know the answer to that. Meakin offered the approving resolution for the Consent Agenda. 4 DIRECTION: APPROVING CONSENT 9. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of one (1) Progressive TD 65-2B Tri-Deck tow-behind finishing mower from sole distributor in the State of Michigan from budgeted funds. Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. This is a scheduled replacement of a unit that was purchased in 2002. It is a tri-deck mower, meaning that it has 3 mower decks and has a tow- behind unit. It will be stationed at Bicentennial Park and can mow large open areas. The unit will also be used at Greenmead. Spartan Distributors Inc., is the only source for Progressive mowers in the lower peninsula. Bahr offered the approving resolution for the Consent Agenda. Meakin asked if at any time there had been a collaboration with Livonia Public Schools (LPS) on the mowing of the large fields. Moore replied that they don’t collaborate with LPS, but at one time they were mowing the Bryant Center. Due to financial cutbacks, that assistance was discontinued. Some of the areas where the properties combined, such as Mies Park, where there is school property and city property, it has been the practice that If LPS get there first they will mow into city area, if Public Service gets there first they will mow into school area. Meakin asked if a phone call can be placed to re-start the collaboration in an effort to save money for both the City and LPS. DIRECTION: APPROVING CONSENT 10. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of four (4) John Deere HPX Gators with utility attachments utilizing pricing obtained through the State of Michigan bid process. Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. He explained that the State of Michigan has a contract with John Deere and they are taking advantage of that contract pricing, which offers a 23% discount from retail. Bater & Sons Co., will be the servicing dealer. It is a scheduled replacement for units purchased in 2008 that are currently in fair to poor condition. Jolly offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5 11. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of one (1) 4- wheel drive tractor with utility attachments utilizing pricing obtained through the State of Michigan bid process Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. This is a scheduled replacement of a small utility 25-hp tractor. It will be used for ball diamonds and have a loader attachment. It is replacing a unit that was purchased in 2006 and is in poor condition. The servicing dealer will be Bater & Sons. They will be utilizing the 23% discount with the State of Michigan contract pricing. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 12. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of two (2) ODB Trailer Mounted Vacuum Debris Collector Model LCT 600 utilizing National Joint Power Association (NJPA) contract process. Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. He stated that these are the leaf vacuums used for the bulk- leaf pick-up program which are towed behind the trucks. The 2 units they are replacing were purchased in 2006 and 2007. These are being purchased through the National Joint Power Alliance (NJPA). It is similar to state contract pricing but there is a larger group involved. They discovered that if it was bid on MITN there would be an immediate 2% increase for state fees. The 2 units being replaced will be taken off front-line duty and held in reserve as back-up equipment. The pricing on the 2 units is currently lower due to pricing on older diesel engines. They are finding that newer equipment is moving into the tier 4 diesel emissions engines and it is greatly affecting pricing. Jolly offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 13. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of six (6) Toro Zero Turn Mowers (ZTR) – 5000 utilizing pricing obtained through the State of Michigan bid process. Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. These are scheduled replacements of 6 units purchased in 2006, currently in poor condition. They are using state contract pricing with Toro. The servicing dealer will be Commercial Lawnmower and they will be assigned to park maintenance. 6 Meakin stated that he appreciates that they are using a local businessman and would like to see that happen more often. Meakin offered the approving resolution for the Consent Agenda. John Murphy, Commercial Lawnmower, stated he appreciates Meakin’s comments. He also stated that Doug Moore sends him as much business as possible. DIRECTION: APPROVING CONSENT 14. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of two (2) Toro Groundmaster 4110-D utilizing pricing obtained through the State of Michigan bid process. Douglas Moore, Superintendent of Public Services – Operations, presented the request to Council. The 2 mowers are 14-foot mowers that are used in parks in open areas with trees. They are 3-deck units. They will also be used as front line equipment for snow removal. The current units have snow brooms on them. He is looking to purchase cabs and snow removal equipment on the 2 new units as well. The servicing dealer will be Spartan Distributors Inc., because it is a larger piece of equipment and it is through the Toro pricing contract with the State. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT Kritzman stepped down from the podium at 9:21 p.m. to avoid any perceived conflict of interest on the following item. 15. AWARD OF CONTRACT: Engineering Division, re: for the 2016 Asphalt Paving Replacement Program – Contract 16A. th Todd Zilincik, City Engineer, presented the request to Council. We are in our 4 year of a renewal millage passed in 2012. There was $1,500,000 set aside in the budget for the Asphalt Road Repair Program. He indicated that Mark Loch, OHM, was in the audience and can also answer any questions. After meeting with the Roads Committee last year and identifying roads that were in the same vicinity as each other for a regional paving. From the list of streets identified, cores and soil samples were taken to understand how the roads would be impacted. It was determined to remove some streets due to funding. Bids were placed on MITN. A mandatory pre-bid meeting on February 11, 2016 and the 4 bids received were opened on February 16, 2016. Nagle Paving Company is a local contractor and the low bidder. Some selected streets had to be scaled back and will be first priority in 2017. He is recommending that the contract be awarded to Nagle Paving Company 7 Bahr asked if it is known if 7 Mile and 8 Mile are being done this year or next by Wayne County. Zilincik replied that they just entered an agreement with Wayne County to go out for bids. 7 Mile from Farmington to Newburgh and 8 Mile from Farmington to Ellen is scheduled to be done, however, due to the I-275 reconstruction project, it may have to be done later in the year. Bahr stated that he knows it is not directly related to this item but they do get questioned about those roads a lot. Zilincik stated project will be part of the Concrete Road Program and will be coming before Council at a later meeting. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING REGULAR Kritzman returned to the podium at 9:25 p.m. AUDIENCE COMMUNICATION: None. As there were no further questions or comments, President McIntyre adjourned the Study Session at 9:26 p.m. on Monday, March 9, 2016. DATED: March 17, 2016 SUSAN M. NASH CITY CLERK