HomeMy WebLinkAboutSTUDY - 2016-03-09
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD MARCH 9, 2016
Meeting was called to order at 8:58 p.m. by President McIntyre. Present: Brian
Meakin, Brandon Kritzman, Jim Jolly, Cathy White, Scott Bahr, and Kathleen McIntyre.
Absent: Maureen Miller Brosnan.
Elected and appointed officials present: Susan Nash, City Clerk; Mark Taormina,
Director of Economic Development and Planning; Todd Zilincik, City Engineer; Don
Knapp, City Attorney; Ted Davis, Superintendent, Parks and Recreation; Doug Moore,
Superintendent of Public Services - Operations; Police Captain Ronald Taig.
AUDIENCE COMMUNICATION:
NEW BUSINESS:
1. REQUEST TO PURCHASE CITY PROPERTY: Leo Soave, Crosswinds Court
Sub, Inc., re: for the property located at 9400 Stonehouse Avenue (Parcel #124-
99-003-000) in order to develop this property.
DIRECTION: REMOVED FROM THE AGENDA
2. REQUEST TO WAIVE SIDEWALK REQUIREMENT: Enrico E. Soave, Esq.,
Kucyk Soave & Fernandes, PLC, re: for the newly constructed home at 39089
Plymouth Road.
DIRECTION: REMOVED FROM THE AGENDA
3. REQUEST TO ADOPT A RESOLUTION PROCLAIMING FRIDAY, APRIL 29,
2016 AS ARBOR DAY IN THE CITY OF LIVONIA: Bill Craig, Tree City
Committee Chairman and Douglas L. Moore, Superintendent of Public Service –
Operations, re: to be celebrated at 1:30 p.m. at Grant Elementary.
Douglas Moore, Superintendent of Public Services – Operations, presented the
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request to Council. The 18 annual Arbor Day event will be held on April 29,
2016 at Grant Elementary School.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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4. AWARD OF BID: Department of Parks and Recreation, re: for the purchase of
one (1) Toro Groundmaster 4300D-Demo golf course greens mower for Fox
Creek Golf Course, from budgeted funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council to award the bid to purchase the Toro Groundmaster 4300D-Demo
greens mower, to Spartan Distributors Inc. The Demo was inspected and comes
with a 2-year warranty.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. AWARD OF BID: Department of Parks and Recreation, re: for Clements Circle
Pool water features for the zero depth entry pool.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation has taken bids for Clements
Circle Pool water features for the zero depth entry pool. Installation of the
proposed water features was included in the award of the Clements Circle Pool
Reconstruction project. An advertisement for bids was placed on MITN website,
but no bids were received. As an alternative, it was recommended to purchase
through the National Purchasing Partners (NPP), which has national pricing. He
is asking that the bid is awarded to Vortex USA, Inc., in the amount of
$67,760.00 for the features of the zero depth entry pool.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REQUEST TO ACCEPTA U.S. DEPARTMENT OF JUSTICE, 2015 JUSTICE
ASSISTANCE GRANT (JAG) IN CONJUNCTION WITH WAYNE COUNTY
DEPARTMENT OF HOMELAND SECURITY: Division of Police, re: to purchase
law enforcement equipment, no matching funds are required.
Police Captain Ronald Taig presented the request to Council. The Division of
Police is requesting permission to accept the $9,444.00 in funding available
under the U.S. Department of Justice, Justice Assistance Grant (JAG).
Meakin offered the approving resolution for the Consent Agenda.
White asked Captain Taig if this type of funding will be available in 2016.
Captain Taig replied that is the hope and they will apply for this and every other
grant that they are eligible for.
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DIRECTION: APPROVING CONSENT
7. REQUEST TO ACCEPT REIMBURSEMENT OF A U.S. DEPARTMENT OF
JUSTICE 2012 JUSTICE ASSISTANCE GRANT (JAG) REIMBURSEMENT IN
CONJUNCTION WITH WAYNE COUNTY DEPARTMENT OF HOMELAND
SECURITY: Division of Police, re: reimbursed by the Office of Wayne County
Sheriff in the amount $10,161.00. (CR 89-13)
Police Captain Taig presented the request to Council. The Division of Police is
requesting permission to accept the $10,161.00 in funding available under the
U.S. Department of Justice, Justice Assistance Grant (JAG).
White offered the approving resolution for the Consent Agenda.
Meakin asked Captain Taig if this goes back to 1989.
Captain Taig responded that it goes back to 2012 and confirmed that they are
reimbursing the City money.
DIRECTION: APPROVING CONSENT
8. AWARD OF BID: Public Service Division, re: for the replacement of the roof at
the Robert and Janet Bennett Library, from budgeted funds.
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. The Public Service Division has taken bids for the
replacement of the roof at the Robert and Janet Bennett Library. An
advertisement for bid was placed in the Observer and on the MITN website on
August 30, 2015 and September 1, 2015 respectively. There was a mandatory
pre-bid meeting held on September 10, 2015. The 4 bids received were opened
on September 22, 2015. Their consultant Hubbell, Roth & Clark (HRC)
recommends Bloom Roofing be awarded the contract. The roof will be a 30-year
Thermoplastic polyolefin(TPO). This is a scheduled replacement in the City’s roof
assessment program.
Kritzman asked if there was any study of what the existing insulation was and
what insulation would be going back in.
Moore replied that the insulation will be removed and a membrane will be
attached to the roof.
Kritzman asked if it is known what the R-value of the membrane will be.
Moore replied that he did not know the answer to that.
Meakin offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
9. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of one (1)
Progressive TD 65-2B Tri-Deck tow-behind finishing mower from sole distributor
in the State of Michigan from budgeted funds.
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. This is a scheduled replacement of a unit that was purchased
in 2002. It is a tri-deck mower, meaning that it has 3 mower decks and has a tow-
behind unit. It will be stationed at Bicentennial Park and can mow large open
areas. The unit will also be used at Greenmead. Spartan Distributors Inc., is the
only source for Progressive mowers in the lower peninsula.
Bahr offered the approving resolution for the Consent Agenda.
Meakin asked if at any time there had been a collaboration with Livonia Public
Schools (LPS) on the mowing of the large fields.
Moore replied that they don’t collaborate with LPS, but at one time they were
mowing the Bryant Center. Due to financial cutbacks, that assistance was
discontinued. Some of the areas where the properties combined, such as Mies
Park, where there is school property and city property, it has been the practice
that If LPS get there first they will mow into city area, if Public Service gets there
first they will mow into school area.
Meakin asked if a phone call can be placed to re-start the collaboration in an
effort to save money for both the City and LPS.
DIRECTION: APPROVING CONSENT
10. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of four (4)
John Deere HPX Gators with utility attachments utilizing pricing obtained through
the State of Michigan bid process.
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. He explained that the State of Michigan has a contract with
John Deere and they are taking advantage of that contract pricing, which offers a
23% discount from retail. Bater & Sons Co., will be the servicing dealer. It is a
scheduled replacement for units purchased in 2008 that are currently in fair to
poor condition.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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11. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of one (1)
4- wheel drive tractor with utility attachments utilizing pricing obtained through the
State of Michigan bid process
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. This is a scheduled replacement of a small utility 25-hp
tractor. It will be used for ball diamonds and have a loader attachment. It is
replacing a unit that was purchased in 2006 and is in poor condition. The
servicing dealer will be Bater & Sons. They will be utilizing the 23% discount with
the State of Michigan contract pricing.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
12. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of two (2)
ODB Trailer Mounted Vacuum Debris Collector Model LCT 600 utilizing National
Joint Power Association (NJPA) contract process.
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. He stated that these are the leaf vacuums used for the bulk-
leaf pick-up program which are towed behind the trucks. The 2 units they are
replacing were purchased in 2006 and 2007. These are being purchased through
the National Joint Power Alliance (NJPA). It is similar to state contract pricing but
there is a larger group involved. They discovered that if it was bid on MITN there
would be an immediate 2% increase for state fees. The 2 units being replaced
will be taken off front-line duty and held in reserve as back-up equipment. The
pricing on the 2 units is currently lower due to pricing on older diesel engines.
They are finding that newer equipment is moving into the tier 4 diesel emissions
engines and it is greatly affecting pricing.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
13. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of six (6)
Toro Zero Turn Mowers (ZTR) – 5000 utilizing pricing obtained through the State
of Michigan bid process.
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. These are scheduled replacements of 6 units purchased in
2006, currently in poor condition. They are using state contract pricing with Toro.
The servicing dealer will be Commercial Lawnmower and they will be assigned to
park maintenance.
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Meakin stated that he appreciates that they are using a local businessman and
would like to see that happen more often.
Meakin offered the approving resolution for the Consent Agenda.
John Murphy, Commercial Lawnmower, stated he appreciates Meakin’s
comments. He also stated that Doug Moore sends him as much business as
possible.
DIRECTION: APPROVING CONSENT
14. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of two (2)
Toro Groundmaster 4110-D utilizing pricing obtained through the State of
Michigan bid process.
Douglas Moore, Superintendent of Public Services – Operations, presented the
request to Council. The 2 mowers are 14-foot mowers that are used in parks in
open areas with trees. They are 3-deck units. They will also be used as front line
equipment for snow removal. The current units have snow brooms on them. He
is looking to purchase cabs and snow removal equipment on the 2 new units as
well. The servicing dealer will be Spartan Distributors Inc., because it is a larger
piece of equipment and it is through the Toro pricing contract with the State.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
Kritzman stepped down from the podium at 9:21 p.m. to avoid any perceived conflict of
interest on the following item.
15. AWARD OF CONTRACT: Engineering Division, re: for the 2016 Asphalt Paving
Replacement Program – Contract 16A.
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Todd Zilincik, City Engineer, presented the request to Council. We are in our 4
year of a renewal millage passed in 2012. There was $1,500,000 set aside in the
budget for the Asphalt Road Repair Program. He indicated that Mark Loch, OHM,
was in the audience and can also answer any questions. After meeting with the
Roads Committee last year and identifying roads that were in the same vicinity
as each other for a regional paving. From the list of streets identified, cores and
soil samples were taken to understand how the roads would be impacted. It was
determined to remove some streets due to funding. Bids were placed on MITN. A
mandatory pre-bid meeting on February 11, 2016 and the 4 bids received were
opened on February 16, 2016. Nagle Paving Company is a local contractor and
the low bidder. Some selected streets had to be scaled back and will be first
priority in 2017. He is recommending that the contract be awarded to Nagle
Paving Company
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Bahr asked if it is known if 7 Mile and 8 Mile are being done this year or next by
Wayne County.
Zilincik replied that they just entered an agreement with Wayne County to go out
for bids. 7 Mile from Farmington to Newburgh and 8 Mile from Farmington to
Ellen is scheduled to be done, however, due to the I-275 reconstruction project, it
may have to be done later in the year.
Bahr stated that he knows it is not directly related to this item but they do get
questioned about those roads a lot.
Zilincik stated project will be part of the Concrete Road Program and will be
coming before Council at a later meeting.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING REGULAR
Kritzman returned to the podium at 9:25 p.m.
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President McIntyre adjourned the
Study Session at 9:26 p.m. on Monday, March 9, 2016.
DATED: March 17, 2016 SUSAN M. NASH
CITY CLERK