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HomeMy WebLinkAboutSTUDY - 2016-09-07 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD SEPTEMBER 7, 2016 Meeting was called to order at 8:13 p.m. by President McIntyre. Present: Jim Jolly, Cathy White, Scott Bahr, Brian Meakin, Brandon Kritzman, Maureen Miller Brosnan, and Kathleen McIntyre. Absent: None. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Eric Goldstein, Assistant City Attorney; Mayor Dennis Wright; Lynda Scheel, Treasurer and Susan Nash, City Clerk. President McIntyre announced there will be an X-item following tonight’s Agenda; also, there is new data on Item #2. Todd Zilincik, City Engineer, announced there will be a Citizens Advisory Committee meeting on Wednesday, September 14, 2016 at 7:00 p.m. at the Department of Public Works located at 12973 Farmington Road, Livonia. Citizens are invited to attend and voice their comments and concerns relating to the local roads in Livonia. If they are unable to attend the meeting they may direct those comments/concerns to the Engineering Division. AUDIENCE COMMUNICATION: None NEW BUSINESS: 1. REQUEST TO BARRICADE CITY STREETS: Connie Rose, re: for a wedding reception with music and a band, to be held on Saturday, October 1, 2016 from 6:30 p.m. to 10:00 p.m., on Susanna Street between Jamison and Ross. Connie Rose presented her request to Council. She is requesting to barricade Susanna Street between Jamison and Ross on October 1, 2016 from 6:30 p.m. to 10:00 p.m. to hold a wedding reception at her home with music and a band. Vice-President Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. RESPONSE TO COUNCIL RESOLUTION 320-16: Department of Parks and Recreation, re: model aircraft and drone usage in city parks. At the direction of the Chair, this item was removed from the Agenda. 2 3. REQUEST FOR AUTHORIZATION TO SELL CITY-OWNED PROPERTY ACQUIRED THROUGH THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM: Livonia Housing Commission, re: for the property located at 15175 Santa Anita, in the Northeast 1/4 of Section 24. (CR 205-16) Jim Inglis, Executive Director, Housing, presented the request to Council. On August 15, 2016 the City of Livonia Housing Commission received bids for the sale of the vacant land located at 15175 Santa Anita. The City Council on May 16, 2016 authorized the sale of the property and the taking of bids. The property was acquired via the federal Community Development Block Grant (CDBG) Program in 2015 and the home was razed in 2016. The Housing Commission obtained an appraisal for the property and established a minimum bid price of $34,000.00. A for sale sign was placed on the property and a notice appeared in the Livonia Observer as required by City ordinance. On August 15th the Commission received one bid for the vacant property as follows: NAME BID AMOUNT Soave Homes, Livonia, Ml $43,006.00 Therefore, the Livonia Housing Commission would respectfully request that the Livonia City Council approve the sale of 15175 Santa Anita to Soave Homes Inc., 12822 Stark Road, Livonia, Ml, 48150 and further authorize the Law Department to prepare a Quit Claim Deed and authorize the Mayor and City Clerk to execute the appropriate sale documents. Proceeds from the sale are to be allocated to the CDBG program as program income. Jolly asked what the invested amount was in the property and what the profit is on this sale. Inglis said he didn’t have that information with him this evening but that he would provide that to Council prior to the voting meeting. He said between the purchase price, razing costs, taxes that were accrued and paid on the property and administrative costs, they hope that it will be a wash. He said municipalities are not allowed to buy homes and flip them and make dollars. Jolly said that it wouldn’t be necessary to provide the figures, he said the estimated figures are sufficient. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUESTING AUTHORIZATION TO PARTICIPATE IN HAZARDOUS MITIGATION GRANT FUNDING FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND PURCHASE FOUR (4) FEDERAL SIGNAL 2001 AC/DC EMERGENCY WARNING SIRENS FROM SOLE SUPPLIER: Division of Police, re: to be added to current system for significantly greater coverage with 25% matching funds from the City ($20,775.00). 3 Brian Kahn, Director of Emergency Preparedness, presented the request to Council. They are requesting authorization to participate in Federal Hazardous Mitigation Grant funding from the Federal Emergency Management Agency (FEMA). These grant funds are available as a result of the Presidential Disaster Declaration from the 2014 flooding in Southeast Michigan. This Hazardous Mitigation funding would allow Livonia to purchase and install four (4) Federal Signal 2001 AC/DC emergency warning sirens that would be added to the current system. The City of Livonia currently owns and operates 14 emergency warning sirens. The Livonia Emergency Warning System (EWS) is utilized to give an audible warning that will alert citizens to a variety of potential emergencies that include tornadoes, severe weather, a hazardous materials event, or even a terrorist incident, and can be activated 24 hours a day, 7 days a week, from the Livonia Public Safety Communications Center. The Emergency Preparedness Department proposes to purchase four (4) additional Federal Signal 2001 AC/DC Emergency Warning Sirens to fill in "gaps" that have been identified in the current system's audible range. The addition of these four sirens will provide significantly greater coverage area, allowing for sufficient emergency warning to Livonia citizens. The total amount of this project would be $83,100.00. 75% will be provided from the grant, with the remaining 25% being matching funds from the City of Livonia ($20,775.00), which is budgeted for this purpose West Shore Services is the only provider of this equipment in the State of Michigan and has installed and repaired all of Livonia's current warning sirens. West Shore Services continues to provide the annual maintenance for each of Livonia's sirens and assisted in identifying the "gaps" that existed. Since West Shore Services is the sole provider of this equipment in the State of Michigan, and based on the police department's association with West Shore Services, they are requesting a waiver of the sealed bid process. The equipment needed for this project would be four (4) Federal Signal 2001 AC/DC Emergency Warning Sirens at $20,400.00 each, which they request to purchase from: West Shore Services 6620 Lake Michigan Dr. P.O. Box 188 Allendale, Ml 49401 (616) 895-434 7 They are available to provide any additional information that Council may desire. 4 Jolly noted an area, according to the map provided to Council, that seemed to be lacking coverage. He asked how they determine the placement of the sirens. Kahn responded that the area in question would be covered by a siren located on Schoolcraft College property. It is owned by Schoolcraft College and therefore not listed on the map but it is monitored by the City; Kahn assured Jolly that the area is covered. Brosnan said it is great to see this plan reach its full capacity. She said she thinks this is a great plan and she commended Kahn for the work he put into this. Jolly offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. AWARD OF BID: Livonia Fire & Rescue, re: for proposed renovations to the existing dormitory at Fire Station #3, from budgeted funds. President McIntyre commented on the successful event the Fire Department th hosted at Rotary Park last week for their 75 Anniversary. She said it was a great event. Fire Chief Shadd Whitehead thanked Council President McIntyre for the recognition. He said it was a well-attended event and it was great to mingle with the residents of the community. He also noted that many of the Councilmembers showed up for the event and he said he appreciated their support. Fire Chief Shadd Whitehead, presented the request to Council. It is respectfully requested that City Council accept the bid from Shaw Construction and Management, 13980 Farmington Road, Livonia, Ml 48154 for proposed renovations to the existing dormitory at Fire Station #3 for a total cost of $19,305.00. The request for bids was placed on MITN with five (5) companies submitting proposals. Shaw Construction and Management was qualified as the lowest bidder for the project. The improvements to the existing open room dormitory include the creation of freestanding walls that create separate private sleeping areas with a desk, lockers and lighting. It also includes additional electrical outlets for each individual sleeping area, new ceiling tiles and carpeting. These improvements would complete the dormitory renovations in each of the department's five (5) stations. Vice-President Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5 6. PROPOSED AMENDMENTS TO THE INTERLOCAL FIRE DEPARTMENT MUTUAL AID AGREEMENT: Livonia Fire & Rescue, re: to improve fire services during emergencies. (CR 95-14, CR 222-10, CR 370-07 and CR 620-02) Fire Chief Shadd Whitehead, presented the request to Council. Livonia Fire & Rescue in conjunction with the participating Western Wayne Communities, fire departments and the County of Wayne (Detroit Metro Airport Fire Department) have developed an lnterlocal Agreement that will serve all members by providing assistance in the event of emergencies that require more personnel and equipment than the member city can provide. This agreement also includes provisions of statewide mutual aid for fire-based resources under Michigan Mutual Aid Box Alarm System (MABAS). This agreement will cover Fire Services (fire protection, fire suppression, emergency medical services, and Special Operations) improved by cooperation between political subdivisions during times of public emergency, conflagration or disaster. Based on the expansion of mutual aid within not only our region, but across the state, there are occasional revisions that require an authorization by the elected body of the participating local government entities. The last two revisions of Fire Department Mutual Aid Agreement were reviewed and approved by Council in the Regular Meeting on June 21,2010 (C.R. #222-10) and April21, 2014 (C.R. #95-14), respectively. The latest change to the Michigan MABAS agreement includes an updated provision for cost recovery, "Compensation for Aid", in Section 8, as well as updated definitions pertaining to Special Operations Teams in Section 2 (M). The intent of this amendment is to allow Special Operations Teams to recover costs associated with a response to an incident where those resources were requested and required in order to mitigate the event. Livonia Fire & Rescue recommends that the City Council approve the updated Michigan MABAS Agreement. This agreement will replace the existing MI- MABAS Agreement that has served the Livonia Fire Department and this community since June of 2010. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO SCHEDULE A PUBLIC HEARING ON THE RECONSTRUCTION OF AMRHEIN ROAD (ECKLES ROAD TO A POINT 3,500 FEET EAST OF ECKLES ROAD): Engineering Division, re: in order to meet the requirements of the MDOT LAP Program, scheduled for 2017 Construction Season. (CR #252- 16) 6 Todd Zilincik, City Engineer, presented the request to Council. He said they did invite the businesses along the corridor to a special meeting at Brazen Greer Masonry. He said he wanted to thank them for the use of their building for this meeting. He also met with Hercules Drawn Steel, a big steel business down on Amrhein Road to address their concerns with the upcoming Amrhein Road Reconstruction Project. Amrhein Road was constructed in 1966. There was an additional lane on Amrhein for westbound traffic along the frontage of the former GM Spring & Bumper Plant because there were several egress points from the plant onto the road. The plant has been demolished and closed for a long period of time. There is a new owner, Ashley Capital that is looking to redevelopment the property. A majority of the drives will be removed as they obtain Engineering approval in the future to align their proposed future drives to Amrhein Road. As part of the MDOT LAP Program requirements, a Public Hearing will be required because they are requesting to reduce the existing cross section from 40 feet wide back of curb to back of curb (BIB) to match the remaining road cross section to the east which is 34 feet wide (BIB). Effectively, they are reducing the road width by six (6) feet for this reconstruction project. The current cross section consists of two (2), 11 feet lanes for westbound traffic and one (1), 17 feet wide lane for eastbound traffic. The proposed road cross section would consist of two (2), 17 feet wide lanes, one for each direction and would match the existing remaining road cross section to the east. This is our standard cross section for industrial streets. There would remain the dedicated right turn lane along the north side for westbound traffic prior to the intersection at Eckles that would be part of the reconstruction. In order to proceed forward to meet the requirements of the MDOT LAP Program, they are requesting a Public Hearing and notification to the businesses along the Amrhein Road for the proposed road reconstruction of Amrhein from Eckles to a point 3,500 feet east of Eckles. Brosnan offered the approving resolution to set the Public Hearing date for the Consent Agenda. DIRECTION: APPROVING - TO SET DATE CONSENT FOR PUBLIC HEARING X1. AWARD OF BID UTILIZING THE ROCHESTER HILLS CO-OP AWARD AGREEMENT: Public Service Division, re: to purchase two (2) 2017 Freightliner Single Axle Dump Trucks, from budgeted funds. Donald Rohraff, Director of Public Works, presented the request to Council. He said they are seeking Council approval to purchase two (2) Freightliner Single Axle Dump Trucks utilizing the Rochester Hills Co-op Award Agreement. He 7 noted that the City’s membership allows the City to take advantage of their bid pricing. It does meet the City’s Finance Ordinance regarding competitive bidding. The trucks will be $89,778.00 each for the chassis and $81,526.00 each for the outfitting, for a total of $342,608.00. These trucks will be utilized for leaf collection and snow removal. These are replacement vehicles and the vehicles they are replacing will put up for auction. They are recommending Council approval. Brosnan said she appreciates the use of the co-op agreement to realize the savings through that process. She is also happy that there are funds in the budget for the purchase and that they are able to update their fleet with newer vehicles to assure there are no problems with the upcoming leaf collection and snow removal seasons. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: None. As there were no further questions or comments, President McIntyre adjourned the Study Session at 8:39 p.m. on Wednesday, September 7, 2016. DATED: September 15, 2016 SUSAN M. NASH CITY CLERK