HomeMy WebLinkAboutSTUDY - 2016-09-07
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD SEPTEMBER 7, 2016
Meeting was called to order at 8:13 p.m. by President McIntyre. Present: Jim
Jolly, Cathy White, Scott Bahr, Brian Meakin, Brandon Kritzman, Maureen Miller
Brosnan, and Kathleen McIntyre. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Eric Goldstein, Assistant
City Attorney; Mayor Dennis Wright; Lynda Scheel, Treasurer and Susan Nash, City
Clerk.
President McIntyre announced there will be an X-item following tonight’s Agenda; also,
there is new data on Item #2.
Todd Zilincik, City Engineer, announced there will be a Citizens Advisory Committee
meeting on Wednesday, September 14, 2016 at 7:00 p.m. at the Department of Public
Works located at 12973 Farmington Road, Livonia. Citizens are invited to attend and
voice their comments and concerns relating to the local roads in Livonia. If they are
unable to attend the meeting they may direct those comments/concerns to the
Engineering Division.
AUDIENCE COMMUNICATION: None
NEW BUSINESS:
1. REQUEST TO BARRICADE CITY STREETS: Connie Rose, re: for a wedding
reception with music and a band, to be held on Saturday, October 1, 2016 from
6:30 p.m. to 10:00 p.m., on Susanna Street between Jamison and Ross.
Connie Rose presented her request to Council. She is requesting to barricade
Susanna Street between Jamison and Ross on October 1, 2016 from 6:30 p.m.
to 10:00 p.m. to hold a wedding reception at her home with music and a band.
Vice-President Kritzman offered the approving resolution for the Consent
Agenda.
DIRECTION: APPROVING CONSENT
2. RESPONSE TO COUNCIL RESOLUTION 320-16: Department of Parks and
Recreation, re: model aircraft and drone usage in city parks.
At the direction of the Chair, this item was removed from the Agenda.
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3. REQUEST FOR AUTHORIZATION TO SELL CITY-OWNED PROPERTY
ACQUIRED THROUGH THE FEDERAL COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM: Livonia Housing Commission, re: for the property
located at 15175 Santa Anita, in the Northeast 1/4 of Section 24. (CR 205-16)
Jim Inglis, Executive Director, Housing, presented the request to Council. On
August 15, 2016 the City of Livonia Housing Commission received bids for the
sale of the vacant land located at 15175 Santa Anita. The City Council on May
16, 2016 authorized the sale of the property and the taking of bids. The property
was acquired via the federal Community Development Block Grant (CDBG)
Program in 2015 and the home was razed in 2016. The Housing Commission
obtained an appraisal for the property and established a minimum bid price of
$34,000.00. A for sale sign was placed on the property and a notice appeared in
the Livonia Observer as required by City ordinance. On August 15th the
Commission received one bid for the vacant property as follows:
NAME BID AMOUNT
Soave Homes, Livonia, Ml $43,006.00
Therefore, the Livonia Housing Commission would respectfully request that the
Livonia City Council approve the sale of 15175 Santa Anita to Soave Homes Inc.,
12822 Stark Road, Livonia, Ml, 48150 and further authorize the Law Department
to prepare a Quit Claim Deed and authorize the Mayor and City Clerk to execute
the appropriate sale documents. Proceeds from the sale are to be allocated to
the CDBG program as program income.
Jolly asked what the invested amount was in the property and what the profit is
on this sale. Inglis said he didn’t have that information with him this evening but
that he would provide that to Council prior to the voting meeting. He said
between the purchase price, razing costs, taxes that were accrued and paid on
the property and administrative costs, they hope that it will be a wash. He said
municipalities are not allowed to buy homes and flip them and make dollars. Jolly
said that it wouldn’t be necessary to provide the figures, he said the estimated
figures are sufficient.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REQUESTING AUTHORIZATION TO PARTICIPATE IN HAZARDOUS
MITIGATION GRANT FUNDING FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) AND PURCHASE FOUR (4) FEDERAL
SIGNAL 2001 AC/DC EMERGENCY WARNING SIRENS FROM SOLE
SUPPLIER: Division of Police, re: to be added to current system for significantly
greater coverage with 25% matching funds from the City ($20,775.00).
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Brian Kahn, Director of Emergency Preparedness, presented the request to
Council. They are requesting authorization to participate in Federal Hazardous
Mitigation Grant funding from the Federal Emergency Management Agency
(FEMA). These grant funds are available as a result of the Presidential Disaster
Declaration from the 2014 flooding in Southeast Michigan. This Hazardous
Mitigation funding would allow Livonia to purchase and install four (4) Federal
Signal 2001 AC/DC emergency warning sirens that would be added to the
current system.
The City of Livonia currently owns and operates 14 emergency warning sirens.
The Livonia Emergency Warning System (EWS) is utilized to give an audible
warning that will alert citizens to a variety of potential emergencies that include
tornadoes, severe weather, a hazardous materials event, or even a terrorist
incident, and can be activated 24 hours a day, 7 days a week, from the Livonia
Public Safety Communications Center.
The Emergency Preparedness Department proposes to purchase four (4)
additional Federal Signal 2001 AC/DC Emergency Warning Sirens to fill in "gaps"
that have been identified in the current system's audible range. The addition of
these four sirens will provide significantly greater coverage area, allowing for
sufficient emergency warning to Livonia citizens. The total amount of this project
would be $83,100.00. 75% will be provided from the grant, with the remaining
25% being matching funds from the City of Livonia ($20,775.00), which is
budgeted for this purpose
West Shore Services is the only provider of this equipment in the State of
Michigan and has installed and repaired all of Livonia's current warning sirens.
West Shore Services continues to provide the annual maintenance for each of
Livonia's sirens and assisted in identifying the "gaps" that existed. Since West
Shore Services is the sole provider of this equipment in the State of Michigan,
and based on the police department's association with West Shore Services,
they are requesting a waiver of the sealed bid process.
The equipment needed for this project would be four (4) Federal Signal 2001
AC/DC Emergency Warning Sirens at $20,400.00 each, which they request to
purchase from:
West Shore Services
6620 Lake Michigan Dr.
P.O. Box 188
Allendale, Ml 49401
(616) 895-434 7
They are available to provide any additional information that Council may desire.
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Jolly noted an area, according to the map provided to Council, that seemed to be
lacking coverage. He asked how they determine the placement of the sirens.
Kahn responded that the area in question would be covered by a siren located on
Schoolcraft College property. It is owned by Schoolcraft College and therefore
not listed on the map but it is monitored by the City; Kahn assured Jolly that the
area is covered.
Brosnan said it is great to see this plan reach its full capacity. She said she thinks
this is a great plan and she commended Kahn for the work he put into this.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. AWARD OF BID: Livonia Fire & Rescue, re: for proposed renovations to the
existing dormitory at Fire Station #3, from budgeted funds.
President McIntyre commented on the successful event the Fire Department
th
hosted at Rotary Park last week for their 75 Anniversary. She said it was a great
event.
Fire Chief Shadd Whitehead thanked Council President McIntyre for the
recognition. He said it was a well-attended event and it was great to mingle with
the residents of the community. He also noted that many of the Councilmembers
showed up for the event and he said he appreciated their support.
Fire Chief Shadd Whitehead, presented the request to Council. It is respectfully
requested that City Council accept the bid from Shaw Construction and
Management, 13980 Farmington Road, Livonia, Ml 48154 for proposed
renovations to the existing dormitory at Fire Station #3 for a total cost of
$19,305.00. The request for bids was placed on MITN with five (5) companies
submitting proposals. Shaw Construction and Management was qualified as the
lowest bidder for the project.
The improvements to the existing open room dormitory include the creation of
freestanding walls that create separate private sleeping areas with a desk,
lockers and lighting. It also includes additional electrical outlets for each
individual sleeping area, new ceiling tiles and carpeting.
These improvements would complete the dormitory renovations in each of the
department's five (5) stations.
Vice-President Kritzman offered the approving resolution for the Consent
Agenda.
DIRECTION: APPROVING CONSENT
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6. PROPOSED AMENDMENTS TO THE INTERLOCAL FIRE DEPARTMENT
MUTUAL AID AGREEMENT: Livonia Fire & Rescue, re: to improve fire services
during emergencies. (CR 95-14, CR 222-10, CR 370-07 and CR 620-02)
Fire Chief Shadd Whitehead, presented the request to Council. Livonia Fire &
Rescue in conjunction with the participating Western Wayne Communities, fire
departments and the County of Wayne (Detroit Metro Airport Fire Department)
have developed an lnterlocal Agreement that will serve all members by providing
assistance in the event of emergencies that require more personnel and
equipment than the member city can provide.
This agreement also includes provisions of statewide mutual aid for fire-based
resources under Michigan Mutual Aid Box Alarm System (MABAS). This
agreement will cover Fire Services (fire protection, fire suppression, emergency
medical services, and Special Operations) improved by cooperation between
political subdivisions during times of public emergency, conflagration or disaster.
Based on the expansion of mutual aid within not only our region, but across the
state, there are occasional revisions that require an authorization by the elected
body of the participating local government entities. The last two revisions of Fire
Department Mutual Aid Agreement were reviewed and approved by Council in
the Regular Meeting on June 21,2010 (C.R. #222-10) and April21, 2014 (C.R.
#95-14), respectively.
The latest change to the Michigan MABAS agreement includes an updated
provision for cost recovery, "Compensation for Aid", in Section 8, as well as
updated definitions pertaining to Special Operations Teams in Section 2 (M). The
intent of this amendment is to allow Special Operations Teams to recover costs
associated with a response to an incident where those resources were requested
and required in order to mitigate the event.
Livonia Fire & Rescue recommends that the City Council approve the updated
Michigan MABAS Agreement. This agreement will replace the existing MI-
MABAS Agreement that has served the Livonia Fire Department and this
community since June of 2010.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REQUEST TO SCHEDULE A PUBLIC HEARING ON THE RECONSTRUCTION
OF AMRHEIN ROAD (ECKLES ROAD TO A POINT 3,500 FEET EAST OF
ECKLES ROAD): Engineering Division, re: in order to meet the requirements of
the MDOT LAP Program, scheduled for 2017 Construction Season. (CR #252-
16)
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Todd Zilincik, City Engineer, presented the request to Council. He said they did
invite the businesses along the corridor to a special meeting at Brazen Greer
Masonry. He said he wanted to thank them for the use of their building for this
meeting. He also met with Hercules Drawn Steel, a big steel business down on
Amrhein Road to address their concerns with the upcoming Amrhein Road
Reconstruction Project.
Amrhein Road was constructed in 1966. There was an additional lane on
Amrhein for westbound traffic along the frontage of the former GM Spring &
Bumper Plant because there were several egress points from the plant onto the
road. The plant has been demolished and closed for a long period of time. There
is a new owner, Ashley Capital that is looking to redevelopment the property. A
majority of the drives will be removed as they obtain Engineering approval in the
future to align their proposed future drives to Amrhein Road. As part of the
MDOT LAP Program requirements, a Public Hearing will be required because
they are requesting to reduce the existing cross section from 40 feet wide back of
curb to back of curb (BIB) to match the remaining road cross section to the east
which is 34 feet wide (BIB). Effectively, they are reducing the road width by six
(6) feet for this reconstruction project. The current cross section consists of two
(2), 11 feet lanes for westbound traffic and one (1), 17 feet wide lane for
eastbound traffic. The proposed road cross section would consist of two (2), 17
feet wide lanes, one for each direction and would match the existing remaining
road cross section to the east. This is our standard cross section for industrial
streets. There would remain the dedicated right turn lane along the north side for
westbound traffic prior to the intersection at Eckles that would be part of the
reconstruction.
In order to proceed forward to meet the requirements of the MDOT LAP
Program, they are requesting a Public Hearing and notification to the businesses
along the Amrhein Road for the proposed road reconstruction of Amrhein from
Eckles to a point 3,500 feet east of Eckles.
Brosnan offered the approving resolution to set the Public Hearing date for the
Consent Agenda.
DIRECTION: APPROVING - TO SET DATE CONSENT
FOR PUBLIC HEARING
X1. AWARD OF BID UTILIZING THE ROCHESTER HILLS CO-OP AWARD
AGREEMENT: Public Service Division, re: to purchase two (2) 2017 Freightliner
Single Axle Dump Trucks, from budgeted funds.
Donald Rohraff, Director of Public Works, presented the request to Council. He
said they are seeking Council approval to purchase two (2) Freightliner Single
Axle Dump Trucks utilizing the Rochester Hills Co-op Award Agreement. He
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noted that the City’s membership allows the City to take advantage of their bid
pricing. It does meet the City’s Finance Ordinance regarding competitive bidding.
The trucks will be $89,778.00 each for the chassis and $81,526.00 each for the
outfitting, for a total of $342,608.00. These trucks will be utilized for leaf collection
and snow removal. These are replacement vehicles and the vehicles they are
replacing will put up for auction. They are recommending Council approval.
Brosnan said she appreciates the use of the co-op agreement to realize the
savings through that process. She is also happy that there are funds in the
budget for the purchase and that they are able to update their fleet with newer
vehicles to assure there are no problems with the upcoming leaf collection and
snow removal seasons.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President McIntyre adjourned the
Study Session at 8:39 p.m. on Wednesday, September 7, 2016.
DATED: September 15, 2016 SUSAN M. NASH
CITY CLERK