HomeMy WebLinkAboutSTUDY - 2017-01-18
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD JANUARY 18, 2017
Meeting was called to order at 8:00 p.m. by President McIntyre. Present:
Brandon Kritzman, Maureen Miller Brosnan, Jim Jolly, Cathy White, Scott Bahr, Brian
Meakin, and Kathleen McIntyre. Absent: None.
Elected and appointed officials present: Mark Taormina, Director or Economic
Development and Planning; Todd Zilincik, City Engineer; Don Knapp, City Attorney;
Susan M. Nash, City Clerk; Judy Priebe, Director of Legislative Affairs; and Dennis
Wright, Mayor.
President McIntyre announced there is new data on Item #1.
AUDIENCE COMMUNICATION: None
NEW BUSINESS:
1. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Robert Rais, Knights
of Columbus, re: to allow a car show with a DJ at Saint Collette’s Catholic
Church, 17600 Newburgh Road, on Saturday, June 10, 2017 from 9:00 a.m. to
3:00 p.m.
Robert Rais, Knights of Columbus, presented the request to Council. He said
Saint Colette's Catholic Church, 17600 Newburgh Road Livonia Ml, 48152 is
requesting a waiver of the noise ordinance on 06-03-17. They will be Hosting a
Car Show in our parking lot from 9 AM-3 PM. A D. J. will be providing music
during this time frame.
President McIntyre said the new data will be received and filed for the information
of the Council.
White offered the approving resolution for the Consent Agenda.
DIRECTION: 1) RECEIVE & FILE – NEW DATA CONSENT
2) APPROVING – 6/3/17 EVENT DATE
2. REAPPOINTMENT OF VAHAN NAZARIAN TO THE LIVONIA BOARD OF
REVIEW: Office of the Mayor, re: for a three-year term, which will expire on
February 16, 2020.
Dave Varga, Director of Administrative Services, presented the request to
Council. He said Mr. Nazarian was present in the audience if Council had any
questions for him.
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Vahan Nazarian addressed Council and was recognized by Councilmembers
Brosnan and White for his dedication and hard work.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
3. REQUEST TO APPROVE LOCATION AND SCHEDULE OF DATES AND
TIMES FOR THE 2017 BOARD OF REVIEW MEETINGS, AS WELL AS
COMPENSATION RATES FOR MEMBERS: Department of Assessment, re:
per the requirements of State of Michigan Statue MCL 211.30.
Linda Gosselin, City Assessor, presented the request to Council. They are
seeking approval of the recommended schedule of dates and compensation of
the 2017 meetings.
Councilmember Jolly asked Gosselin for a brief overview of what the Board of
Review is and its function. Gosselin gave an overview stating that the Board
meets for 7 days during the month of March to hear appeals on over
assessments or poverty appeals. She said it is by appointment only and they
adhere to the guidelines set forth by the State of Michigan.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REQUEST TO APPROVE PURCHASE FROM SOLE SOURCE PROVIDER:
Department of Community Resources, re: for two new Avid Systems to upgrade
current equipment that is used daily to edit programs.
Linda McCann, Director of Community Resources, presented the request to
Council. They are requesting approval of $36,508.18 for Keycode Media, 1201
Wiley Rd., Suite 100, Schaumburg IL. 60173. These funds are available in the
2017 budget for Cable-Capital Outlay. Keycode Media is giving them their "year-
end" price, saving them $3,789. These fund will be used for purchasing and set
up of two new Avid Systems, including the workstation PC, an LED-LCD TV
monitor, wall mounts, disc drive and the Avid Systems. The Avid is used daily to
edit programs. The newest version of the Avid and Adobe software has become
too demanding on their current equipment, thus the upgrade.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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5. AWARD OF BID: Department of Parks and Recreation, re: for the lease of 23
pieces of equipment to be used to maintain the Fox Creek, Whispering Willows
and Idyl Wyld golf courses.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation is requesting Council approval
to lease 23 pieces of new golf equipment for Fox Creek, Whispering Willows and
ldyl Wyld golf courses. Specifications were prepared by the Parks and
Recreation Department, Finance, and TJW staff for 23 pieces of new equipment
to be leased over five years, with a $1 buyout at the end of five years. An
advertisement for bids was placed in the Thursday, November 3, 2016, issue of
the Livonia Observer and on the MITN website. Three companies submitted bids
which were opened in the presence of the Bid Committee at 2 p.m. on December
6, 2016.
After reviewing the bids, staff is recommending the Jacobsen bid be accepted.
Jacobsen meets all the equipment specifications and has provided them with an
additional year warranty on Jacobsen equipment, discount on parts for their other
pieces of equipment no longer under warranty, and yearly training for their staff.
These 23 pieces of equipment will allow TJW to continue to maintain their
courses to the high standards they expect. Provided to Council for its review are
bid specifications, equipment trade-in information, and where each piece will be
utilized. Bids are good for 120 days from bid opening.
Recommendation:
1. They are asking Council to award the bid to Jacobsen a Textron Company,
Mr. Kevin Holleran, 25125 Trans-X Rd., Novi, Ml 48375, in the amount of
$490,172.16 with an annual lease payment of $98,034.43 for five years.
Budgeted funds are available.
2. Adopt the proposed resolution authorizing Master Equipment Lease –
Purchase Agreement as prepared by legal counsel.
Meakin offered the approving resolution for the Consent Agenda.
Councilmember commended Mr. Davis on his work on this item.
DIRECTION: APPROVING CONSENT
6. PROPOSED AMENDMENT TO THE LIVONIA CODE OF ORDINANCES, AS
AMENDED: Department of Law, re: of Title 8, Chapter 30 (Smoking in Public
Places) in order to add the term “cigar bar” to the list of definitions and to
eliminate conflicts with state law.
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Don Knapp, City Attorney, presented the request to Council. He said this is a
proposed amendment to the Code of Ordinances to add the term “cigar bar” to
the list of definitions and to eliminate conflicts with state law.
Bahr offered the approving resolution for first reading for the Regular Agenda.
Brosnan mentioned some concern with regard to how electronic cigarettes are
defined in the Code of Ordinances and how the State Law does not address
them. Knapp said the Police Department and Law Department are working on
another section addressing the matter.
ST
DIRECTION: APPROVING - 1 READING REGULAR
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President McIntyre adjourned the
Study Session at 8:16 p.m. on Wednesday, January 18, 2017.
DATED: January 25, 2017 SUSAN M. NASH
CITY CLERK