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HomeMy WebLinkAboutSTUDY - 2016-12-05 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD DECEMBER 5, 2016 Meeting was called to order at 8:05 p.m. by President McIntyre. Present: Cathy White, Scott Bahr, Brian Meakin, Brandon Kritzman, Maureen Miller Brosnan, Jim Jolly and Kathleen McIntyre. Absent: None. Elected and appointed officials present: Mark Taormina, Director or Economic Development and Planning; Todd Zilincik, City Engineer; Don Knapp, City Attorney; Susan M. Nash, City Clerk; Judy Priebe, Director of Legislative Affairs; Curtis Caid, Chief of Police; Ted Davis, Superintendent of Parks and Recreation; Lynda Scheel, Treasurer; and Dave Varga, Director of Administrative Services. President McIntyre announced the City’s Tree Lighting Ceremony will be held on Tuesday, December 6, 2016 at 6:30 p.m. at City Hall. She wished a Happy Birthday to th Brian Meakin, his birthday is December 11 and also to Mayor Dennis Wright, his th birthday is December 13. President McIntyre announced there is new data on Item #3. Police Chief Curtis Caid expressed his opposition to the current package of bills being debated in Lansing that affect our school and local employee retirement benefits and that are being presented during the Lame Duck session, thereby not allowing the proper time to study these bills and the negative impact they would have on the Livonia community. AUDIENCE COMMUNICATION: None NEW BUSINESS: 1. REQUEST TO WAIVE THE SIDEWALK REQUIREMENT: Terry Jefferson, re: for the newly constructed home at 32570 Pembroke Avenue. Terry Jefferson presented his request to Council. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. REQUEST TO WAIVE THE SIDEWALK REQUIREMENT: Danny Fitzgerald, re: for the newly constructed home at 18041 Deering Street. Danny Fitzgerald presented his request to Council. 2 Vice-President Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. REQUEST TO APPROVE AN ADVANCE OF VACATION TIME FOR BRIAN KAHN, EMERGENCY PREPAREDNESS DIRECTOR: Office of the Mayor, re: of 120 hours in order to provide him with the vacation level commensurate with 10 years of experience. At the direction of the Chair, this Item is being removed from the Agenda. 4. AWARD OF BID: Department of Parks and Recreation, re: of various items of clothing for the 2017 departmental needs. Ted Davis, Superintendent, Parks & Recreation, presented the request to Council. The Department of Parks and Recreation has taken bids for various types of clothing. Specifications were prepared by the Department, and an advertisement for bids was placed in the Thursday, October 20, 2016 issue of the Livonia Observer and on the MITN website. Six (6) bids were received and opened in the presence of the Bid Committee at 2:00 p.m. on November 1, 2016. The Parks and Recreation Department is asking Council to award the bid items to the low bidders for each item. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. AWARD OF BID: Division of Police, re: for the purchase of police uniforms for a period of three (3) years, from budgeted funds. Police Chief Curtis Caid presented the request to Council. The Livonia Division of Police requested sealed bids for the purchase of uniforms. The bids were advertised in the Livonia Observer newspaper and on the Michigan InterGovernmental Trade Network (MITN). One bid was received. On November 1, 2016, the sole bid was publicly opened; the bidder is: Allie Brothers, Inc. 20295 Middlebelt Road Livonia, Ml 48152 (248) 4 77-4434 Allie Brothers, Inc. has been the police department's uniform vendor since approximately 1974 and has provided excellent service to the police department. Allie Brothers, Inc. is also the uniform vendor for the Livonia Fire Department. 3 They request that the per-unit item bid from Allie Brothers, Inc. be accepted. Funds are budgeted for this purpose. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. REQUEST TO APPROVE THE SELECTION OF A CONSULTANT FOR THE CITY’S DEFINED CONTRIBUTION (401) AND DEFERRED COMPENSATION (457) RETIREMENT PLANS: Department of Finance, re: to perform ongoing fiduciary consulting services for the City’s 401 and 457 retirement plans for an annual amount not to exceed $45,000.00. Mike Slater, Director of Finance, presented the request to Council. City Council previously approved the selection of the Bogdahn Group (CR# 275-15) to perform consulting services for a provider search for the City's Defined Contribution (401) and Deferred Compensation (457) Plans. As part of the provider search services, Bogdahn has been instrumental over the past year assisting the City with fund selection, contract review and negotiation, plan document review, transition process consulting and problem resolution. The services provided by the Bogdahn Group for this project were exceptional. At the City's request, the Bogdahn Group has provided a proposal to perform ongoing fiduciary consulting services for the City's plans. These services include: • Selection, monitoring and replacement of plan investments as needed. • Monitoring of plan costs and fees. • Advise on participant education strategy. • Advise on industry best practices, legislative updates and IRS compliance. • Conduct RFP process for replacement of plan provider, as needed. • Other services as outlined in their proposal. The cost for these services is $45,000 per year. The cost would be split between Defined Contribution Plan (401) forfeiture funds (50%) and budgeted funds in Contractual Services Account. It is recommended that City Council authorize the negotiation and execution of a contract with the Bogdahn Group, 4901 Vineland Road, Suite 600, Orlando, FL 32811, to perform ongoing fiduciary consulting services for the City's 401 and 457 retirement plans for an annual amount not to exceed $45,000. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4 Bahr asked for some clarification on the percentage of funds that are forfeiture funds. He also asked if this was just for this year or would it be an annual expense. Slater gave clarification and said it would be an annual expense. 7. REQUEST TO APPROVE PURCHASE OF REPLACEMENT COMPUTER EQUIPMENT THROUGH THE MIDWEST HIGHER EDUCATION CONTRACT (MHEC): Information Systems Division, re: to install and configure new equipment, migrate existing virtual servers, migrate licensing and decommission existing equipment and includes five years of hardware and software support, from budgeted funds. (CR 22-12) Dan Putman, Director of Information Systems, presented the request to Council. In 2012 (CR# 22-12), the Information Systems Department acquired and implemented a Storage Area Network (SAN) and a virtual server platform. This platform has allowed them to eliminate many physical servers, increase their fault tolerance, increase their flexibility, and lower their operating costs. It is made up of 2 Dell EqualLogic SAN's, 3 Dell servers, and their VMware software platform. They are currently running 18 virtual servers versus physical equipment. Unfortunately, this equipment is now 5 years old and at end of expected life. Dell has announced that it is now phasing out the Equallogic SAN's in favor of newer technologies. They now are recommending replacement of this equipment with an EMC Unity All Flash SAN and 2 new Dell PowerEdge R730 servers. Some of the advantages of this new equipment include:  The flash drives provide 5 to 10 times the speed of traditional disk storage, uses less power and is a much more reliable solution.  The network connections between the storage and the servers is moving from 1 GB Ethernet connections to 16 GB Fiber connections.  They are also increasing their disk capacity by 50% to allow for future growth and to provide capacity to migrate two large and critical servers to our virtual environment.  Five years of software and hardware support.  They are able to continue using their VMware software platform with this new hardware. This purchase is being done through the Midwest Higher Education Contract (MHEC). The vendor that is authorized for this sale is Presidio Infrastructure Solutions L.L.C. Storage and Server Refresh Presidio will install and configure the new equipment, migrate their existing virtual servers, migrate their licensing and decommission the existing equipment. This proposal includes five years of hardware and software support on this equipment. 5 It is the recommendation of the Information Systems Department that Council proceeds as follows: Approve purchasing this Storage and Server refresh in the amount of $135,214.00 from Presidio Infrastructure Solutions L.L.C., 48325 Alpha Drive, Suite 150 Wixom, Ml 48393 from budgeted funds Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND EXPENDITURE FOR THE RELOCATION OF THE HISTORICAL PERRINVILLE SCHOOL: Community Resources, re: for the actual final cost for utility relocation in the amount of $43,489.15. (CR 259-16, CR 258-16, and CR 07-15) Linda McCann, Director of Community Resources, presented the request to Council. Integrity Building Group (IBG) and Neumann Smith were retained as contractor and architect for the relocation of the Historic Perrinville School. An estimate of $60,000 was allocated for permits and work related to traffic signal and utility relocation along the route. The Perrinville School was successfully relocated to Greenmead on October 25, 2016. A list and charges from various vendors for the actual service performed has been provided to Council. The commonly known utility and cable companies were identified and provided a cost proposal, there were a few unidentified utility providers such as Fiber Tech that were not identified ahead of the revised route. However, the other providers on site were able to work through the logistics to ensure the relocation occurred. In addition, Wayne County required additional work involving traffic signals than they anticipated. Additional crews were dispatched to assist in the relocation and resulted in an additional bill. Council approved a budget of $60,000. The actual final cost for utility relocation is $103,489.15. Therefore, they are asking Council to approve the difference in the amount of $43,489.15 from the Historical Trust Fund to Historical Commission Capital Outlay. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. REQUEST TO ESTABLISH A NEW JOB CLASSIFICATION: Civil Service Division, re: to establish the Fire Command Executive Classification of Deputy Fire Chief and proposed salary and fringe benefits. Denise Maier, Director of Human Resources, presented the request to Council. At its Regular Meeting of November 16, 2016, the Civil Service Commission adopted a resolution requesting to establish the Fire Command Executive Classification of Deputy Fire Chief and proposed salary and fringe benefits, as extended to the Livonia Fire Fighters in their December 1, 2015 through 6 November 30, 2018, which mirrors that of the Fire Chief, and submits same to City Council for their review and consideration. Deputy Fire Chief Salary Schedule Effective December 1, 2016 Effective December 1, 2017 Step 4 $52.12 $108,405.44 $53.16 $110,572.80 Step 5 $54.20 $112,741.66 $55.29 $115,003.20 A copy of the memorandum of November 14, 2016, from Denise C. Maier, SPHR, Human Resources Director and the salary schedule has been provided to Council for its review. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. REQUEST TO APPROVE SALARY AND FRINGE BENEFIT ADJUSTMENTS FOR THE CLASSIFICATION OF FIRE CHIEF: Civil Service Division, re: for the period of December 1, 2015 through November 30, 2018. Denise Maier, Director of Human Resources, presented the request to Council. At its Regular Meeting of November 16, 2016, the Civil Service Commission adopted a resolution recommending salary and benefit adjustments for the classification of Fire Chief, for the period December 1, 2015 through November 30, 2018, FURTHER, that all other benefits not elaborated in the summary provided to Council, as extended to the Livonia Fire Fighters in their December 1, 2015 through November 30, 2018 Agreement be afforded to the classification of Fire Chief; FURTHER, that this resolution is to be effective immediately. A copy of the memorandum of November 16, 2016, from Denise C. Maier, SPHR, Human Resources Director and the proposed wage/benefit modifications for Fire Chief has been provided to Council for its review. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 11. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND EXPENDITURE; AND AUTHORIZE TRANSFER OF FUNDS FROM LOCAL ROADS TO MAJOR ROADS AND MAINTENANCE: Engineering Division, re: for emergency repair work at Levan Road, north of Plymouth Road and Newburgh Road, North of Plymouth Road & other miscellaneous items. (CR 261-16) Todd Zilincik, City Engineer, presented the request to Council. Pursuant to Council Resolution 261-16, adopted on July 11, 2016, the City Council approved the award of the Joint and Crack Sealing Program, Contract 16-D. The awarded 7 amounts were based on the budgeted amounts of $95,000 for Local Roads (203) and $30,000 for Major Roads (202). They respectfully request that the Council approve a budget transfer of funds in the amount of $19,717.00 from (Local Roads Account) to (Major Roads Account) in order to close out the Joint and Crack Sealing Project Contract 16-D. This action will leave a surplus of budgeted funds for the Joint and Crack Sealing Program, Contract 16-D in (Local Roads Account) in the amount of $22,599.00. They would like to request that these funds be used to pay Nagle Paving Company, for the emergency repairs that were made at Levan Road (North of Plymouth Road) and Newburgh Road (North of Plymouth) and other miscellaneous items. In order to complete these projects, they respectfully request that the City Council take the following actions:  Approve a transfer of budgeted funds in the amount of $19,717.00 from (Local Roads Account) to (Major Roads Account).  Approve a transfer of budgeted funds in the amount of $22,599.00 from (Local Roads Account) to (Maintenance Account) for emergency repairs at Levan and Newburgh Road, north of Plymouth Road and other miscellaneous items.  Authorize an appropriation and expenditure not-to exceed $22,599.00 to Nagle Paving Company, 36780 Amrhein, Livonia, Michigan 48150 for the emergency repairs at Levan and Newburgh Road, north of Plymouth Road and other miscellaneous items from (Maintenance Account).  Authorize the City Engineer to approve minor adjustments in the work, as required. Vice-President Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 12. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND EXPENDITURE: Engineering Division, re: for Newburgh Road water main break repair, south of Schoolcraft Road. (CR 204-16) Todd Zilincik, City Engineer, presented the request to Council. The Department of Public Works has a program that was established to replace sidewalks and pavements removed due to water main breaks. There is a two-year contract with D'Angelo Brothers, Contract 16-F in the amount of $291,237.50 over this period 8 ($145,618.75 per year), CR #204-16. To date, they have spent $63,906.60 for repairs. However, recent numerous water main breaks will need to be addressed in the Spring / Summer 2017 when weather conditions allow for replacements. Phase I locations are compiled from late October thru early April. The remaining water main breaks from mid-April until late September are then completed in Phase II by mid to late October. Recently, Hard Rock Concrete reconstructed the pavement on Newburgh Road south of Schoolcraft. The project started on September 6, 2016, and was completed at the end of October. As part of Stage I, traffic was placed on the southbound lanes of Newburgh Road as the northbound lanes were under construction. Unfortunately, there was a water main break that occurred near the address of 13235 Newburgh Road (west side of Newburgh Road, south of Schoolcraft Road) by a 12-inch water main in early September. This was not related to the road project, but unfortunately occurred shortly after the project was under construction. The concrete drive approach and curb lane were severely impacted at that time. The water main repair was completed by DPW forces and area had aggregate base and cold patch for temporary pavement repairs. It was decided not to have D'Angelo Brothers perform this repair and that the pavement repairs from the water main break would be completed by Hard Rock Concrete based on their established unit prices from Contract 16-C, Concrete Road Repair Program since they were already on site. In addition, Nagle Paving was used to place the 2-inch wearing course over the poured concrete patches to match the existing asphalt pavement on Newburgh Road. Please note the lane adjacent to the center lane had dropped and also required removal and replacement of the water main break. The proposed road repairs would be completed near the end of the reconstruction of Newburgh Road under the CSX Bridge of the southbound lanes. Please note that the traffic during Stage II was placed on the newly reconstructed northbound lanes for the reconstruction of the southbound lanes. The water main break was north of the main work area for the reconstruction under the CSX Bridge. DPW provided additional maintenance of traffic on Newburgh Road for the water main break during the two (phases). Phase I included the concrete drive approach and curbed lane. Phase II was the adjacent lane (through lane) located to the west of the center turn lane for southbound Newburgh Road. The Engineering Department coordinated with Hard Rock Concrete to use the existing traffic control in place to complete the water main. The final costs were provided to the City of Livonia by Hard Rock Concrete (HRC) in the amount of $18,152.75 by Invoice #112216, dated November 23, 2016. We are asking City Council's approval to pay for the emergency road repair as a result of the water main break, utilizing existing contract unit prices from 16-C. 9 In order to proceed, they respectfully request that that Council take the following actions:  Authorize an appropriation and expenditure in the amount of $18,152.75 from the Water and Sewer Construction-In-Progress Account (592).  Authorize a payment not-to-exceed $18,152.75 to Hard Rock Concrete, Inc., 38146 Abruzzi Dr., Westland, Ml 48185-3278. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 13. WAIVER PETITION: Planning Commission, re: Petition 2016-10-02-19 submitted by Animal Care Clinic of Livonia, in connection with a proposal to operate a veterinary clinic located on the northwest corner of Joy Road and Harrison Avenue (28450 Joy Road) in the Southwest ¼ of Section 36. Mark Taormina, Director of Planning and Economic Development, presented the request to Council. This is a request to operate a veterinary clinic that would be at the corner of Joy and Harrison. This is an existing developed site that is about a half-acre in size with 93 feet of frontage along Joy Road and 250 feet on Harrison Street. The property is zoned C-2, General Business. The front part of the site contains a 1,980 square foot building and some parking. The rear portion of the site is undeveloped and currently maintained as an open field. Veterinary clinics, animal clinics and animal hospitals are treated as a waiver pursuant to Section 11.03(b) of the Zoning Ordinance. To the west and east of this property are existing commercial businesses. To the north are single family homes under the R-1 zoning classification, and to the south across Joy Road is the City of Westland. The petitioner has submitted plans for the new animal veterinary clinic. It would utilize all of the existing building and would involve extensive interior remodeling. A floor plan has been submitted that indicates how the facility would be configured. It would include a reception area, waiting room, two examination rooms, doctor offices, wash area, break room, a restroom and storage. There are a few special requirements that apply to veterinary clinics in the Zoning Ordinance. Subsection B specifies that the building and ventilation systems must be soundproofed. There is a note on the submitted documents indicating that the building and the ventilation system will be soundproofed. The details of how and where that soundproofing would occur is something that would be reviewed by the Inspection Department at the time the plans are submitted for permits. In terms of parking, based on the floor area of the building, this clinic would require eight parking spaces. When you look at the net useable area of the building and take the ratio of one parking space for each 200 square feet, that translates to a total 8 required spaces. This plan is showing nine spaces with seven spaces located behind the building and two additional spaces located along the east side of the building closer to the entrance. That would include the barrier free space. 10 This is something that they discussed at the study session to try to find a way to avoid a situation where patrons or employees park along the east side of the building and have to back up over the sidewalk and into Harrison Street. This provides a much better arrangement by expanding the asphalt a little bit further to the north and providing the parking in a 90-degree fashion along the north side of the parking lot. This will avoid the problem of vehicles backing up into the road, but we can also provide a couple parallel spaces adjacent to the building and, most importantly, the barrier free space adjacent to the entrance to the building which is in the southeast corner of the building. There is an enclosed trash dumpster shown in the northwest edge of the parking lot behind the building. Also, they have details on how that would be screened. This is another slight modification to the plans that you looked at previously. You can see how that enclosure has been rotated about 45 degrees from how it was previously oriented and this will allow much easier access to service the trash. Currently there are four driveways, two off of Joy, two off of Harrison. The southerly driveway on Harrison would be removed and replaced with grass leaving only three driveways, two along Joy Road and one along Harrison. However, the westerly drive off of Harrison will essentially become unusable once the west side of the property, which is currently maintained in gravel, is landscaped. This is something that the Planning Commission asked the petitioner to take a look at to reduce the number of curb cuts to this site. It’s a small site. There were already four driveways. This is a signalized intersection at Joy and Harrison, so moving those driveways as far away from the intersection as possible is preferred. They’ve eliminated the southerly driveway on Harrison close to the intersection. The one on the west, because it straddles the property line on Joy Road, will not be used any longer once they landscape the area on the west side of the building. Eliminating that driveway at this time would require additional review by Wayne County. It’s hoped that eventually it can be replaced with landscaping, but to not complicate the review at this point, the driveway would remain, but again, it would basically become unusable. There is another special requirement of the ordinance that specifies there not be any open or outdoor runways, kennels or pens. The site plan does not show any of these items, and the petitioner has indicated that they are not necessary. He is here this evening and he can explain that further if necessary. In terms of landscaping, they typically want to see over 15 percent of the site landscaped. In this case, about 60 percent of the total site area is in the form of landscaping or mostly grassy areas. The entire rear half of the site is a grass area. The west side will become the same once the site is redeveloped. To discourage vehicles from using that westerly drive on Joy Road, the plan is showing a couple trees. They are just generally shown and they asked the petitioner to provide this, but that is something they can probably work with him a little bit better to add some additional landscape items along the frontage on the west side of the building in order to discourage cars from trying to use that approach and driving on the grass. In terms of the exterior of the building, this too will see some changes. The entire front, which is the south elevation facing Joy Road, as well as the east, the side facing Harrison, will be remodeled. The lower part of the building is going to 11 have cultured stone while the upper part be maintained in E.I.F.S. The original plan they looked at it was going to be all E.I.F.S. but working with the applicant and his architect, they’ve changed that to include the cultured stone on the lower part of the building. These are conceptual elevation plans, but it would improve the appearance of this building tremendously. Lastly, in terms of signage, they are allowed one sign at 28 square feet that would be on the Joy Road side of the building. They are not entitled to a monument sign by virtue of the setback of the building. They are showing three wall signs, one on the front and one on each side of the building. That aspect of the proposal will have to go to the Zoning Board of Appeals for approval. Vice-President Kritzman said this plan appears to represent the direction the City would like to see the property move in. He said he would be curious to see a materials board. Dave Allen, Sketch Design Group, addressed Council. He displayed samples of the materials to be used on the project. Brosnan offered the approving resolution for the Regular Agenda. Vice-President Kritzman and Bahr expressed concerns with the proposed signage. Taormina did point out that this particular building would not be allotted a ground sign and there is limited exposure due to the zero setback. Brosnan asked Taormina if the Council were to approve the site plan with just one of the signs shown on the plan, if the petitioner would still be able to file an Appeal with regard to the proposed signage. Taormina said, his understanding is no but referred that question to the City Attorney. Bahr inquired about what type of material was to be used for one of the proposed on the side of the building. The petitioner indicated it would be a channel letter sign. Bahr said the renderings of the proposed signage are not that attractive. Vice-President Kritzman suggested to the petitioner if the proposed signage was to be channel letter that should be indicated and easily identified on the plan. He made some suggestions to the petitioner and said some revised plans addressing the concerns raised by Council. DIRECTION: APPROVING REGULAR 14. SITE PLAN: Planning Commission, re: Petition 2016-10-08-13 submitted by Dave Phipps, in connection with a proposal to develop a senior apartment complex (Aletha Apartments), located on the west side of Farmington Road between Lyndon and Five Mile Roads (14851 and 14931 Farmington Road) in the Northeast ¼ of Section 21. 12 Mark Taormina, Director of Planning and Economic Development, presented the request to Council. This is a request to develop a senior apartment complex on the west side of Farmington Road. The site is generally located between the Brighthouse Networks/Spectrum office building and Livonia Dermatology to the south and then the Livonia Public Schools property and Livonia Cemetery to the north. Portions of this property are currently in the process of being rezoned from Office Services and One Family Residential to the R-9-1 Housing for the Elderly zoning classification. The City Council gave First Reading on the rezoning on September 7. The Second Reading and Roll Call vote, which are the final steps in the rezoning process, are on hold pending a review of this site plan. The review is based on the R-9-1 district regulations. The overall site consists of two adjoining parcels that together total about 10.3 acres. It’s basically a U-shaped configuration. The parcel to the north, which is identified as 14931 Farmington Road, is about 3.4 acres with 207 feet of frontage on Farmington Road, while the larger of the two properties, which is identified as 14851 Farmington Road, is approximately 6.4 acres. The northerly site currently has a house and a detached garage on it. Those structures will be removed as part of the development. Really the only developed portion of that site is Luther Lane, which extends from Farmington Road west providing access to the Livonia Woods Nursing Home, which is located on an adjacent parcel. The property is mostly vacant. A significant portion of the site does contain mature vegetation. Lying immediately to the north of the subject site is Livonia Board of Education property. The bus yard borders a significant portion of the site along with a cemetery. To the west is the Livonia Woods Nursing Home. To the south is Silver Village Senior Housing complex as well as the office buildings, and across Farmington is the Livonia Civic Center site. Looking at the allowable density for the R-9-1 zoning classification, it’s really a function of three items, building height, the number of bedrooms per unit, as well as the land area. Under the R-9-1 subcategory (1) classification, buildings can be a maximum of four stories in height. The site plan shows seven mid-rise apartment buildings as well as a single story activity building. Six of the apartment buildings, which are identified on the site plan as Buildings 2 through 7, would be four stories in height. Each one would contain 32 one-bedroom units for a total of 192 dwelling units. Those four structures are generally located on the west half of the site where the buildings are identified as 4, 5, 6 and 7. Buildings 2 and 3 are located on the north side of the property, north of the Centennial Office Complex Then there is a single building identified on the plans as Building 1 that would be three stories in height, contain 12 one- bedroom units and that would be located on the front portion of the site closer to Farmington Road. Each one-bedroom unit in the four-story buildings requires at least 2,000 square feet of land area whereas each one-bedroom unit in the three- story building requires 2,200 square feet of land area. When you add all this up, what is required overall is 410,400 square feet or 9.42 acres of land in order to support the density that is being shown on the plan, which is a total of 204 dwelling units. The site is 10.3 acres in overall size. The property is large enough to support the 204 dwelling units as proposed on this plan. When we look at the floor layout, this provides a general indication of how each floor would be 13 subdivided into various units. There are several different unit types and sizes. Those range from about 690 square feet to 845 square feet, not including the area of the balconies. Most of these units, except for the ones on the lowest level, the first floor, will have balconies. Those will more than likely have some form of patio, but each unit contains a living area, a bathroom, kitchen, and master bedroom, and then in the larger units, there is an additional room provided which is identified as a study room. Central hallways would link all these units. They would be six feet in width as you can see from the plan. Also, there would be an elevator and a staircase provided at each end of the floors. The community building is one story in height. It is subdivided into various components including a recreation room, an exercise area, restrooms, kitchen and pantry area, a small swimming pool as well as an office for the complex. The leasing office will be provided in that front building. Again, this is the building that is closest to Farmington Road. So if we go back to the plan and we look at the two buildings closest to Farmington Road on the northerly portion of the site, you’ll see the Community Building is the first building that you would enter off of Farmington Road. Then the three story apartment building, identified as Building 1, would be the next building to the west, and then as you continue along that driveway, that would provide access to the six other buildings as part of the apartment complex, Buildings 2 through 7, all of which would be four stories in height. Again, access to the apartments would be by way of this network of private driveways. They would be 22 feet in width, and they would connect to and form a loop with Luther Lane as well as a new northerly curb cut off Farmington Road. Looking back at the overall circulation pattern, access will be provided on the north side off Farmington Road that basically forms a large loop road system connecting to the existing Luther Lane, which then comes back out to Farmington Road. So there will be two major points of egress and ingress for the site. In terms of parking, the Zoning Ordinance requires one space per dwelling unit, so 204 parking spaces would be required. This site plan provides for a total of 306 spaces; 204 of those 306 spaces would be covered under carports. There are 10 additional spaces that are shown in front of the Community Office building. Altogether then, there is a combined total of 316 spaces available for the residents and guests of this complex. Stormwater would be managed in a network of detention basins that would be located along the north side of Luther Lane. One of the three basins currently exists in the southwest corner of the site. New stormwater detention basins would be added in order to handle the additional runoff from the development. The site plan shows screened trash enclosures, one per building, in general proximity to each of the buildings. Three sides of those enclosures would consist of brick to match the building. There is a detail provided in your packet showing what those would look like. A fully detailed landscape plan was submitted as part of the application. One of the issues that came up during the review of this item at the study session was that the renderings depicted some trees along the front of the buildings that weren’t identified on the landscape plan. He did have a conversation with the landscape architect regarding this. He has not yet seen the revised plan but he understands his chore of adding those trees to the plan in order to match the rendering 14 because it was indicated by the Commission that they would like to see those two co-relate better. Looking at the architecture of the buildings, these would be primarily brick buildings on the lowest levels. The lower three floors on the four- story buildings and the lower two floors of the three-story building would be primarily brick. The exception to that would be those bay projections. The fronts of those plus the upper floor would be a composite siding, what is referred to as Hardy Plank materials. It’s kind of a cement material, wood trim or aluminum sided trim. Maybe the petitioner can explain a little bit more about what the balconies and trim would consist of us. They would all have asphalt shingled roofs. The Community Building’s architecture pretty much matches that of the apartment buildings, similar materials and style of construction. In terms of height, the four-story buildings top out at about 53 feet; the three-story buildings have 42 feet, and then the Community Office building at 28 feet. That would be to the upper most peak of the roofline. Following the study session, there was a site lighting plan that was submitted that shows a variety of light fixtures. Those details are provided in your packet. The pole mounted fixtures are at 15 feet in height, 5 feet below what we like to see at a maximum height of 20 feet. Those would go along the exposed parking areas as well as along the driveways. They also provide significant detail on the ceiling mounted fixtures that would go inside the carports, and then there are bollards that would be provided along the pedestrian pathways. Most of these fixtures are going to be outfitted with high efficiency LED lighting. He was ready to answer any questions Council may have. James McCann, was present on behalf of the petitioner he said they will be providing some updated plans prior to the voting meeting incorporating some recommendations of the Planning Commission. Vice-President Kritzman said overall it’s a sharp looking plan. It is a great opportunity to get some higher density housing, particularly in that senior bracket age group. He said he loves it and the designs are well balanced. He said he would like to see some additional areas of benches for stopping and sitting along the site. Brosnan said when this site came before Council for the rezoning, she thought it was going to be condominiums not rental units and asked what the rationale was for one versus the other. McCann deferred that inquisition to the petitioner, Mr. Phipps. Dave Phipps, 3699 Vorheis, Ann Arbor, Michigan, 48105, responded by stating they had always planned for it the be rental units. He said generally condominiums do not work in a 4-story building. Brosnan asked what the rental agreements look like. Phipps said they are one year leases. Brosnan asked for a comparison of their competition. Phipps named a couple of places in Livonia. Brosnan asked about neighboring communities. Phipps said he wasn’t familiar with any in the neighboring communities. 15 Brosnan asked Taormina if he was familiar with any competition in neighboring communities. Taormina said he was not aware of any. McCann commented on how it is similar to Silver Village and Newburgh Village. Brosnan asked about the amenities. Phipps said there will be a Jacuzzi pool, a swimming pool, a weight room, a gathering area, a kitchen, bathrooms, and a rental office. Brosnan said she noted there was some recreation space on the site listed on the plan. She asked what that was. Phipps said just open space to do whatever they may need to do. Brosnan said like a picnic area with picnic tables. Phipps said sure it could be used for that purpose. Vice-President Kritzman said with the neighboring senior housing and the proposed senior housing this increases the density. He said it is a good way to encourage seniors to walk more and socialize more with neighbors. He said he would like to see some type of connection from this site to the adjacent senior housing sites. Meakin offered the approving resolution for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) RECEIVE & FILE – NEW DATA AUDIENCE COMMUNICATION: None. As there were no further questions or comments, President McIntyre adjourned the Study Session at 9:25 p.m. on Monday, December 5, 2016. DATED: December 14, 2016 SUSAN M. NASH CITY CLERK