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HomeMy WebLinkAboutPARKS & REC 2017-01-04 REGULAR M I N U T E S th 760 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On January 4, 2017 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Livonia Community Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Paul Condon, Kevin Summers, and, Mark Johnson Members absent: Cathy Kevra and Roger Walklin Also present: Ted Davis, Superintendent Tom Murphy, Facility Manager Michelle Koppin, Asst. Superintendent Ryan Yoder, T.J.W. Inc. Terry Welsh, T.J.W. Inc. Upon a motion made by Mr. Summers seconded by Mr. Condon, it was th #3547-16 RESOLVED, that the Commission waive the reading of the minutes of the 758 Regular Meeting of the Commission held on November 2, 2016 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Mr. Johnson said we are unable to approve the December minutes as there is not a quorum. Reports from Staff – Mr. Johnson asked if Mr. Yoder and Mr. Welsh were satisfied with the golf equipment lease bid results. Mr. Yoder said yes. He said Jacobsen was what was specified and they came in well underneath what we expected. He mentioned other perks that were offered. Mr. Davis said the extra year warranty and discount on parts for other pieces of Jacobsen equipment that aren’t under warranty right now and with the training, this was a really good deal. Mr. Condon complimented them on the bid package and said it was really detailed. He asked if the 8% discount applies to parts on existing equipment? Mr. Yoder said yes. Mr. Davis explained prices that we have paid in the past compared to these prices. Mr. Welsh said the 3 year warranty is a huge aspect of it. Mr. Johnson verified that is just on Jacobsen and the rest is one year and that these were the only three bids received. Mr. Davis said yes. Mr. Condon asked if this went on MITN. Mr. Davis said yes it was sealed bids. Mr. Johnson asked when the equipment will be available. Mr. Yoder said March. Mr. Condon asked if they have investigated selling the equipment on their own instead of trading it in. Mr. Yoder said we would get nowhere near these prices. Upon a motion made by Mr. Condon seconded by Mr. Summers, it was #3548-16 RESOLVED, that the Commission move Old Business 2 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: Commission Meeting 2 January 4, 2017 AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted Review of CR#3518-16 Re: Idyl Wyld Golf Course Hole #10 Proposal – Mr. Yoder explained what work has been started already. Mr. Davis said this is the first time the golf courses have gotten included in the DPW tree removal pricing. Mr. Condon asked what is the game plan on Hole #10. Mr. Yoder explained the plans. There was a discussion regarding playing Hole #10. Mr. Condon asked if they will be planting more trees along the fence line. Mr. Welsh said they have talked of it and of putting up a net. Mr. Johnson asked about the cart path. Mr. Davis said it will be moved eventually. Mr. Johnson asked what will be done by the time leagues start. Mr. Davis said Hole #10 will be done, expanding the tee box to the right and holes 3 & 4 will be in the process of being done. Mr. Yoder and Mr. Welsh left the meeting at 7:20 p.m. Reports from Staff – Mr. Johnson asked about the new aquatics coordinator. Mr. Davis said she started yesterday. Mr. Johnson said he thought LJAL was putting our logo on the basketball uniforms this year because Paul said they were. Mr. Davis said they have not and he has been unable to contact Paul. He said we should be on their baseball and basketball uniforms as we are their major sponsor. Mr. Johnson said our mistake was not putting it in the motion. Mr. Davis said that goes back to our Community Partnership Standards which Commission approved and I am sending an email to everyone advising them of our new standards going forward. He said our support is contingent upon them meeting the majority of these standards. He said from now on we will put those standards in as part of any agreement or motion. Mr. Davis said he wanted Commission to be aware of this. Mr. Johnson said we’ll remember next year and before any money passes hands we will want to see the uniforms. Mr. Davis said there is a lot of stuff going on and serious talk of the recreation center being Madonna’s student activity center. He said they would pay us for every student they have and the Madonna student ID card would become a membership card. This would add 4,000 members. Mr. Condon said he is concerned about getting overcrowded again. Mr. Davis said they would probably come in during slow times and weekends. He said it is nothing we couldn’t handle. Mr. Johnson asked how much money. Mr. Davis said around $300,000 per year. Mr. Condon asked what type of a rate they would get. Mr. Davis said we would have to reduce our student or young adult rate and negotiate a rate. He said the original meeting had to be postponed so he is scheduling another meeting. Communications 409 Report – Mr. Johnson said it is close to budget. LCRC Package Totals – December 2016 – Mr. Davis said it is down a little but we have had a lot of renewals and new people coming in. Mr. Johnson said in reality this is a comfortable number. Mr. Davis said 15,000 is also comfortable. He said things that eat our capacity are LJAL, birthday parties and swim meets. Mr. Davis said there has been discussion of taking away the pool gallery and building that up and making one or two aerobic studios. He explained this would give us much needed room space but we could no longer host large swim meets. He said we would only lose about $6,000 per year. There was a discussion of the cost, the recoup period and revenue from swim club practice. Mr. Davis said swim club usage has almost doubled and it is taking lap pool space away from members. Mr. Johnson said that is almost defeating the purpose of the rec center. He said if their practices are taking away from the use of the members it may not be worth it Commission Meeting 3 January 4, 2017 to have them here for practice. Mr. Davis said we can accommodate their practices if we reduce the number of lanes they use. He said we have given them some options starting in Spring regarding changing their hours. Mr. Condon asked if it is a matter of time or of the number of lanes for members. He suggested always having a minimum of 4 lanes available to patrons. Mr. Davis said next month I will present a Facility Usage Policy that will be our guiding light on some of these things. He said other facilities always have open usage time of pools and gyms. LCRC Code of Conduct December 2016 – Mrs. Koppin explained a recent incident and said the person was officially ordered a No Trespassing by the police. LCRC Comment Card Report – December 2016 – There was a discussion of a comment by an unhappy customer. Mr. Condon asked about the comment regarding swim lessons during swim meets and swim teams using the family locker room. Mrs. Koppin said she will remind the swim team before the next swim meet that they shouldn’t be using the family locker rooms. Letters from MParks Re: Awards Presentation – Mr. Johnson said these are nice letters and asked if someone will be present to accept? Mr. Davis said yes. Memo from Edward Davis Re: Sunday evening drop in – Mr. Davis said attendance is lower than expected. He said we are changing what we can to make it more successful. Mr. Johnson asked if it is a seasonal thing. Mr. Murphy said he sees usage being higher from December to March. He said we are adding floor hockey and women’s basketball. Old Business Letters to expired members – Mr. Davis said 150 letters were sent, 5 were returned undeliverable, only 16 complimentary passes were used in December but one family membership was sold. He said we rewrote the letter explaining some things that have changed and we are now sending them to people whose memberships have expired just 3 months ago. Mr. Johnson said to leave this on as Old Business. New Business Letter from Edward Davis Re: Date change for February 2017 Commission meeting – All agreed this was acceptable. Upon a motion made by Mr. Condon seconded by Mr. Summers, it was #3549-16 RESOLVED, that the Commission approves changing the February Commission meeting from February 1 to February 8, 2017. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Johnson ABSENT: Kevra and Walklin The Chairperson declared the resolution adopted The Chairperson called the meeting adjourned at 7:55 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, FEBRUARY 8, 2017 AT 7:00 P.M.