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HomeMy WebLinkAboutSTUDY - 2017-03-27 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD MARCH 27, 2017 Meeting was called to order at 8:18 p.m. by President McIntyre. Present: Brandon Kritzman, Maureen Miller Brosnan, Jim Jolly, Cathy White, Scott Bahr, and Kathleen McIntyre. Absent: None. Elected and appointed officials present: Mark Taormina, Director of Economic Development and Planning; Todd Zilincik, City Engineer; Ed Davis, Superintendent, Parks and Recreation; Brian Wilson, Assistant Director, Public Works; and Don Knapp, City Attorney. Councilmember Brosnan wished her husband, Sean, a Happy Birthday this Saturday. AUDIENCE COMMUNICATION: None 1. BLOCK PARTY: Kathleen Fitzgerald, re: to be held on Monday, May 29, 2017, from 2:00 p.m. to 8:00 p.m. on Cranston Avenue between Elmira and Orangelawn Streets, with no rain date scheduled. Brosnan said this is an annual event. She said she ran into Mrs. Fitzgerald last week at church and she asked Councilmember Brosnan to present her request on her behalf. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE AND TO ERECT SIGNS AT REFERENCED LOCATIONS: Fred E. Sackllah, Festival Chair Person, The Basilica of St. Mary Antiochian Orthodox Church, re: in connection th with their 9 Annual Michigan Fun Fest to be held from Thursday, June 15, 2017 through Sunday, June 18, 2017, at Bryant Park, 18000 Merriman Road. Fred Sackllah, Festival Chairperson, presented the request to Council. He said th this is their 9 year. He said it has become a much-anticipated community event. He said they do their best to keep the disturbance to the neighbors to a minimum. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. PROPOSED LOT SPLIT: Department of Assessment, re: requested by Brian Gielow of Tier One Properties, for Tax Item No. 46-131-99-0009-000, located on 2 the north side of Ann Arbor Trail, west of Wayne Road, 35300 Ann Arbor Trail. (Petition 2017-01-LS-02). Rick Larabee, 21192 Larabee Court, Farmington Hills, presented the request to Council. Todd Zilincik, City Engineer, said he would like it noted that should this lot split be approved, they have requested dedication of the right-of-way along this area, sidewalks be installed in front of the properties, and should the split be approved, the current address of #35300 Ann Arbor Trail should continue to be used for the proposed parcel #3. The new addresses of #35330 and #35360 Ann Abor Trail should be used for parcels #2 and #1, respectively. Brosnan asked Larabee if he had any problem with the dedication of the right-of- way. Larabee replied no. Brosnan offered the approving resolution for the Consent Agenda. Vice-President Kritzman asked Larabee if it is his intention to put in sidewalks in front of the properties. Larabee said he would install sidewalks in front of the two new lots. Vice-President Kritzman asked Larabee if it was his intention to keep the home on parcel 3. Larabee replied yes. Vice-President Kritzman said he would like to hear from Mr. Zilincik. Todd Zilincik, City Engineer, said it is the recommendation of the Engineering Department that sidewalks be installed. He said Mr. Larabee has the right to request a waiver and the Council has the right to approve or deny his request if he exercises that right. Vice-President Kritzman asked through the Chair to the Law Department, if the agreement of the lot split only covers sidewalks in front of the newly created parcels #1 and #2 but not parcel #3 where the existing home is located, would this not be the appropriate time to require that a sidewalk be installed on parcel #3. Don Knapp, City Attorney, said that makes perfect sense from a Planning standpoint. He said if that is the desire of the Council, they can certainly incorporate that language in the approving resolution. Vice-President Kritzman said he would defer to the rest of the members on Council for any further comments on the matter. He said he would think it would be appropriate to require that at this time. Meakin asked Larabee if he would be interested in putting a sidewalk on Parcel 3. Larabee said he doesn’t want to do extra stuff he wasn’t planning on doing, obviously, that means extra money that he wasn’t planning on spending. He said if it is going to make the request problematic, he would certainly try to cooperate, sure. He said the new sidewalks in front of Parcels #1 and #2 basically will go nowhere. He said Parcel #3 has been fine without a sidewalk for the past 130 3 years and he would just as soon keep it that way for the next 130 years. However, if it presents a problem, he would cooperate and make it happen. Brosnan offered another approving resolution with the installation of sidewalks in front of Parcels #1, #2 and #3 for the Regular Agenda. Bahr said while it can be argued that it doesn’t make sense to put in the sidewalks, there are 2 new homes next to this property that were required to put in sidewalks. One could argue that it makes sense since those homes were required to put them in. Just another thought for consideration. Vice-President asked through the Chair to Zilincik, this is just down the road from the Rouge Bluff Court development. He believes they were required to install sidewalks but was not certain. He asked Zilincik if he knew if they were required. Zilincik said that is correct they were required to install sidewalks there for Arbor Trail Estates. Mark Taormina, Director of Planning and Economic Development, said just to add some more food for thought, Camelot Convalescent Center is a home for the aging and we would expect in the not too distant future redevelopment of that property and would require sidewalks be installed. DIRECTION: 1) APPROVING - AS PRESENTED REGULAR 2) APPROVING – WITH SIDEWALKS IN FRONT OF PARCELS #1, #2, & #3 4. APPROVAL OF MASTER PARKS AND RECREATION PLAN: Department of Parks and Recreation, re: for the 2017-2022 Master Parks and Recreation Plan (PR #3545-16), a prerequisite in applying for State and Federal Funding. Ted Davis, Superintendent, Parks and Recreation, presented the request to Council. He noted that this is a housekeeping item. The Department has been developing the Five-Year Master Park Plan for the last year in accordance to the guidelines provided by the Michigan Department of Natural Resources (DNR). They requested that stakeholders such as other Departments, Elected Officials and Community Partners shared input on their facilities and programs through a specific stakeholder survey. Public input was solicited through 3 months of surveys from the Senior Center, social media and emails to patrons along with surveys available at the Jack E. Kirksey Recreation Center and Special Events. To meet the specific requirements of the DNR the plan was made available for an additional 30-day review. A draft plan was available for a 30-day public review from February 20, 2017 to March 21, 2017 with copies available at City Hall - (City Clerk), Jack E. Kirksey Recreation Center and on their department webpage. To be eligible to apply for various State grants, they must have an approved, five-year recreation plan on file with Grants Management of the DNR prior to April 1, 2017. The previous master plan expired in 2013. The DNR 4 provides financial assistance through its recreation grants program to communities within the State of Michigan to acquire land for parks and open space or to develop recreation facilities. Assistance is currently available from the Michigan Natural Resources Trust Fund (MNRTF), the federal Land and Water Conservation Fund (LWCF) and Recreation Passport (RP). As Council knows a significant part of the exceptional quality of life in the City of Livonia is its Parks and Recreation system. Historically the Parks and Recreation Department has been successful in obtaining grants; in fact, many of their park sites were developed and acquired using this type of funding. The 2017-2022 Master Parks and Recreation Plan, which serves to address the current and future recreational needs of our Livonia residents as well as, provide a guide for future planning and development, has been provided for Council’s review. The Department of Parks and Recreation Commission at its regular meeting on December 6, 2016, approved the 2017-2022 Master Park Plan (PR# 3545-16) and recommended that it be presented to Council for approval. Vice-President Kritzman offered the approving resolution for the Consent Agenda. Brosnan said while this is a housekeeping item, it is vital to the community. She noted that the community had input in this Master Plan and that it will benefit the community. DIRECTION: APPROVING CONSENT 5. REQUEST TO APPROVE A THREE-YEAR CONTRACT WITH EQ INDUSTRIAL SERVICES, INC. (DBA US ECOLOGY) AND TO AUTHORIZE PAYMENT TO THE CITY OF NORTHVILLE FOR LIVONIA RESIDENTS' USE OF THE NORTHVILLE/NORTHVILLE TOWNSHIP DROP-OFF EVENT: Public Service Division, re: the Household Hazardous Waste Day Agreement to share events with Northville/Northville Township scheduled in Livonia for Friday, April 28, 2017 and Saturday, April 29, 2017 from 8:00 a.m. to 1:00 p.m., at Ford Field from 3:00 p.m. to 7:00 p.m. and in Northville/Northville Township in the fall of 2017 (date to be determined), as well as for 2018 and 2019. Brian Wilson, Assistant Director, Public Works, presented the request to Council. The Department solicited proposals for the Livonia Household Hazardous Waste Drop-off Day event held in the spring at Ford Field and the "Livonia at Northville" event held in the fall at the Northville DPW Yard. Proposals were received from two firms including Environmental Recycling Group (ERG) and EQ Industrial Services Inc. dba US Ecology. EQ Industrial Services Inc. was the low proposal per the attached tabulation. The request for proposals established a per vehicle price as has been done in the past. Due to the popularity of this service it has resulted in a lineup of vehicles onto main roads and wait time for service on the Saturday of previously held events. In order to address this the Department has redesigned the event to be held over two days. The 2017 Livonia event will occur 5 on Friday, April 28th from 3:00pm to 7:00pm and Saturday, April 29th from 8:00am to 1:00pm. As has been done for many years now, Northville/Northville Twp. residents will again be able to utilize the Livonia event and Livonia residents will be able to utilize the Northville event in September. It is the recommendation of the Public Service Division that Council proceed as follows: 1. Award a contract to EQ Industrial Services, Inc. (dba US Ecology), 17440 College Parkway, Suite 300, Livonia, Michigan 48152, to provide services for the 2017 through 2019 Household Hazardous Waste Drop-off events. 2. Authorize payment to the City of Northville, 215 West Main Street, Northville, Michigan 48167-1540 for Livonia resident's use of the Northville/Northville Township event for the 2017 through 2019 Northville Household Hazardous Waste Drop-off events. 3. Authorize the use of the services of the second low bidder, ERG Environmental Services, 13040 Merriman Road, Livonia, Michigan 48150 in the event for any reason that the low bidder is unable to perform the services No additional appropriation is required since funds are available in the 2016- 17 approved budget for the Municipal Refuse Fund for this purpose. Funding for these events is derived from the dedicated recycling millage with no general fund expense resulting from these special drop-off events. Bahr asked Wilson if they have looked into other methods of pricing for this type of event; for example, period of time versus per vehicle charge. Wilson replied that this is the method that has been used since they began hosting Household Hazardous Waste events. Bahr said while the City encourages participation in the event, it would seem the higher the turnout of people for the event, the higher the cost to the City. He asked Wilson if hosting the event for 2 days versus just 1 day, a higher turnout of people is expected. Wilson said they were expecting hosting the event for 2 days would alleviate some traffic concerns. He said they still anticipate a turnout of approximately 2,600 vehicles. Jolly said to Wilson, on a side note, he thought that Councilmember Meakin announced Mr. Wilson’s retirement, and asked if he had heard him correctly. Wilson said that is correct, he added that they are in a transition period with hiring and training personnel. Jolly said he just wanted to be sure to thank Mr. Wilson for his years of dedicated service. President McIntyre noted that the City has such excellent employees working for the citizens of Livonia. She said this is a fine example of how they are always looking for ways to save the City money or ways to improve services for the citizens. She thanked Mr. Wilson and the DPW employees for all their hard work. 6 White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. AWARD OF BID: Public Service Division, re: for supplying the Road Maintenance Section with hot and cold Bituminous Materials for the period May 1, 2017 through April 30, 2018, from budgeted funds. Brian Wilson, Assistant Director, Public Works, presented the request to Council. The Public Service Division has taken bids for bituminous materials, such as cold patch, and various sizes of asphalt, in accordance with the requirements of the Finance Ordinance and the 2016-2017 approved budget for the Road Maintenance Section. An advertisement was placed in the Livonia Observer on January 29, 2017. Bid invitations were placed on the Michigan Inter- Governmental Trade Network (MITN). Four (4) bids were received and opened in the presence of the Bid Committee at 2:00 p.m. on February 14, 2017. It is the recommendation of the Public Service Division that the low bids, for both hot and cold bituminous material, which meet specifications, be accepted to supply the Public Service Division (Road Maintenance Section) with the bituminous materials specified at the unit prices bid for the period May 1, 2017 through April 30, 2018: It is the further recommended that, in the event the lowest bidder is unable to furnish the material, the second low bids, which also meet specifications, be accepted as alternates to supply the Public Service Division (Road Maintenance Section) with the bituminous materials specified at the unit prices bid for the period May 1, 2017 through April 30, 2018: Lastly, allow the Director of Public Works to make minor changes in the material as it becomes necessary. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: None. As there were no further questions or comments, President McIntyre adjourned the Study Session at 8:47 p.m. on Monday, March 27, 2017. DATED: March 29, 2017 SUSAN M. NASH CITY CLERK