HomeMy WebLinkAboutSTUDY - 2017-06-05
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD JUNE 5, 2017
Meeting was called to order at 8:33 p.m. by President McIntyre. Present: Jim
Jolly, Cathy White, Scott Bahr, Brian Meakin, Brandon Kritzman, Maureen Miller
Brosnan, and Kathleen McIntyre. Absent: None.
Elected and appointed officials present: Mark Taormina, Director or Economic
Development and Planning; Todd Zilincik, City Engineer; Don Knapp, City Attorney;
Susan M. Nash, City Clerk; Donald Rohraff, Director of Public Works; Dan Putman,
Director of Management Information Systems; Sgt. Brian Kahn, Director of Emergency
Management; Tom Wilson, Water and Sewer Supervisor; and Mayor Dennis Wright.
Laura Toy, 32604 Rayburn, brought a seedling from the oldest catalpa tree in Michigan
and presented it to President McIntyre and Mayor Wright.
AUDIENCE COMMUNICATION: None
1. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Fr. Tony Massad,
Pastor, re: in order to hold a cultural festival with music played by a DJ and live
bands at Saint Rafka Maronite Catholic Church located at 32765 Lyndon, on
Saturday, August 5, 2017 from 4:00 p.m. to 11:30 p.m. and Sunday, August 6,
2017 from 1:00 p.m. to 9:00 p.m.
Fr. Tony Massad, Pastor, Saint Rafka Maronite Catholic Church, 32765 Lyndon,
presented the request to Council. This is their annual festival and he is seeking
Council approval to waive the City’s Noise Ordinance.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Richard McLain, Old
Rosedale Gardens Homeowners Association, re: to show family friendly movies
beginning at dusk until the end of the movie, on August 5, 2017 at Rudolf Kleinert
Park.
Bruce Johnson, 9614 Blackburn, Old Rosedale Gardens Homeowners
Association, presented the request to Council. They have held movies in the park
in the past and request Council approval to waive the City’s Noise Ordinance for
this event.
Brosnan offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
3. REQUEST TO BARRICADE CITY STREETS: Cindy Walker, Vice President
Human Resources, Valassis, Inc., re: for a 5K Charity Run to be held on
Saturday, September 16, 2017 from 7:00 a.m. to 10:00 a.m. on Victor Parkway
between Seven and Eight Mile Roads and Pembroke off Newburgh, no rain date
scheduled.
Cindy Walker, Vice-President, Human Resources, Valassis, Inc., presented the
request to Council. She said she is seeking Council approval to barricade Victor
Parkway between Seven and Eight Mile Roads and Pembroke off Newburgh on
Saturday, September 16, 2017 from 7:00 am to 10:00 am for a 5K Charity Run
that will benefit the National Center for Missing and Exploited Children.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REQUEST TO BARRICADE CITY STREETS: Daniel McCulley, re: for a
graduation party to be held Saturday, July 15, 2017, from 12:00 p.m. to 9:00 p.m.
on Parkdale Street, west of Yale Street to 35452 Parkdale Street, no rain date
scheduled.
Daniel McCulley, 35441 Parkdale, presented the request to Council. He said he
is seeking Council approval to barricade Parkdale Street, west of Yale Street to
35452 Parkdale Street for a graduation party.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. BLOCK PARTY: Ashtin Muller, re: to be held Saturday, August 5, 2017, from
3:00 p.m. to 10:00 p.m. on Gillman Street between Pickford Street and Clarita
Street, with a rain date of Saturday, August 12, 2017.
Brosnan said even through the petitioner was not present, the paperwork all
appears to be in order and it’s a pretty straight forward request.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. BLOCK PARTY: Carrie Leach, re: to be held Saturday, July 8, 2017, from
12:00 p.m. to 10:00 p.m. on Woodside Street between Bennett and North for a
barricade at 17715 Woodside Street, no rain date scheduled.
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Carrie Leach, 17619 Woodside, presented the request to Council. She said they
are seeking Council approval to barricade Woodside Street between Bennett and
North for a block party.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. BLOCK PARTY: Ray Franges, Pearl Franges and Mark Miller, re: to be held
Saturday, August 26, 2017, from 12:00 p.m. to 10:00 p.m. on Brentwood Street
between Meadowlark Street and Jacquelyn Street, with a rain date of Sunday,
August 27, 2017.
Bahr said even through the petitioner was not present, the paperwork all appears
to be in order and it’s a pretty straight forward request.
Bahr offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
8. APPOINTMENT OF MARTHA FOLEY TO THE LOCAL OFFICERS
COMPENSATION COMISSION: Office of the Mayor, re: for a seven-year term,
which will expire on April 2, 2024.
Mayor Dennis Wright presented the request to Council. He said he was happy to
recommend Martha Foley for the appointment to the Local Officers
Compensation Commission.
Marth Foley, 15412 Fairfield Street, addressed Council and said she is pleased to
be a part of this commission and looks forward to serving the community.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
9. APPOINTMENT OF DALE CAMPBELL TO THE ZONING BOARD OF
APPEALS: Scott Bahr, Councilmember, re: for a three-year term, which will
expire on July 12, 2020.
Scott Bahr presented the request to Council. He said he was happy to
recommend Dale Campbell for the appointment to the Zoning Board of Appeals.
Dale Campbell said she was honored to be recommended for the appointment to
this board and looks forward to serving the community.
Bahr offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
10. TAX RATE REQUEST FOR THE PLYMOUTH ROAD DEVELOPMENT
AUTHORITY FOR THE 2017 TAX YEAR: Office of the City Clerk, re: forwarding
a communication dated May 12, 2017 from Michael T. Slater, Treasurer, setting
forth the rate of tax to be levied and requesting that it be collected as part of the
summer tax collection.
At the direction of the Chair this item is to be received and filed for the Consent
Agenda.
DIRECTION: RECEIVE & FILE CONSENT
11. TAX RATE REQUEST FOR THE SCHOOLCRAFT COMMUNITY COLLEGE
DISTRICT FOR THE 2017 TAX YEAR: Office of the City Clerk, re: forwarding a
communication dated May 24, 2017 from Schoolcraft College, Board of Trustees,
setting forth the rate of tax to be levied and requesting that it be collected as a
summer tax.
At the direction of the Chair this item is to be received and filed for the Consent
Agenda.
White offered the approving resolution to Receive and File this item for the
Consent Agenda.
DIRECTION: RECEIVE & FILE CONSENT
12. REQUEST TO APPROVE PURCHASE OF EIGHTEEN (18) DESKTOP
COMPUTERS AND FOUR (4) LAPTOP COMPUTERS UTILIZING THE STATE
OF MICHIGAN MIDWEST HIGHER EDUCATION CONTRACT (MHEC):
Department of Management Information Systems, re: to be utilized by the
Department of Public Works to replace computers which are past their
anticipated useful life, from budgeted funds.
Dan Putman, Director of Management Information Systems, presented the
request to Council. A quote from Dell for replacement of 18 desktops and 4
laptop computers for the Department of Public Works at a total cost of
$25,879.31 is attached for Council review. The computers being replaced are
between four to seven years old and are past their anticipated useful life. DPW
has a total of 41 computers in use so this replaces approximately half of their
computer inventory. The price is provided through the State of Michigan
approved Midwest Higher Education Contract (MHEC). All the computers include
three years of Dell next business day warranty and pro support.
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It is the recommendation of the Management Information Systems Department
that Council proceeds as follows:
Approve the purchase of 18 desktop and 4 laptop computers with accessories in
the amount of $25,879.31, from Dell Computer Corporation, One Dell Way,
Round Rock, TX 78682.
No additional appropriation is necessary since sufficient funds are budgeted in
the Capital Outlay Minor account.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
13. AWARD OF BID: Department of Management Information Systems, re: to
purchase the Lynx Notification System to enhance the security for both city
employees and the public who visit our buildings, from budgeted funds.
Dan Putman, Director of Management Information Systems, presented the
request to Council. As part of an ongoing effort to enhance the security for both
our employees and the public who visits our buildings, they have made several
improvements to the security system within our buildings and on our campus
area. Efforts include installing integrated cameras, providing training opportunities
to employees, and adding outdoor warning sirens. However, one gap that has
been identified after accessing the risks and vulnerabilities of the current system
is the inability to notify employees of a potential threat so they can take
appropriate actions for both their safety and the safety of the public. Whether that
threat is severe weather, issues with a building, or even an active shooter,
employees need to be informed so they can adequately and properly respond.
Working with our Homeland Security & Emergency Preparedness Director, they
determined they could mitigate this gap through the implementation of a mass
notification network called the Lynx Notification System. This two-way mass
notification system is designed to allow a computer user to press a combination
of keys to trigger a pre-defined alert/warning or to receive an alert/warning
notification on their desk top. Alerts can be sent and received from members of
single department or supervisors, and can be sent to the entire building, the
entire city campus or to all employees city wide. The version they are
recommending allows us to install it on up to 2,000 computers and provides 100
licenses for "power" users that will have more enhanced capabilities. Included in
the package will be 9 physical panic buttons and 3 devices that will allow for an
alert/warning override on a TV screen, one of which will be utilized to provide
immediate notification to the police dispatch center of the emergency. This
system will replace the limited number of current panic buttons that are scattered
throughout City Hall. The current system is over 20 years old and has reached its
serviceable life span. These panic buttons provided very little information to the
Police Dispatchers, when they are activated. The Lynx system includes the ability
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to regularly conduct monthly testing of the panic alarms which keeps the training
fresh, allows the user to know that the system is working, and provides up-to-date
location and contact information. Request for bids for the Lynx system were
placed on the Michigan Intergovernmental trade Network (MITN), with the
following two bids being received SCI, Inc. $20,133.00 Integrated Security
Solution, Inc. $21,830.00 The Management Information Systems Department,
Livonia Police Department and the Homeland Security & Emergency
Preparedness Department request council's approval to purchase the following:
Approve the purchase of the Lynx Notification System in the amount of
$20,133.00, from SCI, Inc., 3801 Rutledge Road NE, Albuquerque, NM 87109.
No additional appropriation is necessary since sufficient funds are budgeted in
the Public Safety Communication Fund, Contractual Services account.
Sgt. Brian Kahn, Director of Homeland Security & Emergency Preparedness,
addressed Council stating this purchase will enhance the security of all
employees of the city.
White asked if it would be operable in the event of a power outage, especially
during an emergency. Putman said there is a backup generator for the servers at
City Hall. He said some of the departments may lose computer access, however,
alerts are most always sent out prior to the actual storm hits and causes the
power outage. Brosnan asked about the two-way communication between the
Police Department and other departments. Putman gave a brief description of
how two-way communication is conducted during an emergency. Kahn added
this is more designed for alerting employees at the desk that may not have
access to the two-way radio communication. Brosnan asked about the
surveillance system, she said it indicated that this is integrated with cameras.
Putman said that is for example if a panic button is pressed and there is a
surveillance camera nearby that they can go to live video. Brosnan said it is
important that the employees of the city be safe and is also important that
emergency personnel have the tools they need to do their jobs to the best of their
ability.
Brosnan offered the approving resolution for the Consent Agenda.
Jolly asked if there was an initiative underway to prepare employees how to
handle an active shooter or emergency situation and is the training handled
through Emergency Management or the Police Department. Sgt. Kahn said there
is training currently available. Jolly asked if it was optional. Sgt. Kahn said it is
scheduled according to the operational needs of the departments. They try their
best to provide as much information as possible.
Putman added there is a video relative to that subject matter available online for
employees to watch.
DIRECTION: APPROVING CONSENT
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14. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017
CATERPILLAR 308E2 EXCAVATOR WITH ATTACHMENTS, IMPACTOR
HAMMER AND TRANSPORTATION TRAILER THROUGH THE STATE OF
MICHIGAN BID PROCESS: Public Service Division, re: to be assigned to the
Water Maintenance Section, from budgeted funds.
Tom Wilson, Water and Sewer Supervisor, Public Service, presented the request
to Council. The 2016-2017 approved capital outlay budget includes the purchase
of one (1) Excavator for the Water Maintenance Section of the Department of
Public Works. Arrangements were made to incorporate this purchase through the
MI-Deal (contract #07187700084). The bid this year was awarded to Michigan
Caterpillar, 24800 Novi Road, Novi, Ml 48375.
1. One (1) 2017 Caterpillar Excavator, Model 308E2. This equipment will be
assigned to the Water Maintenance Section of the Department of Public
Works.
Bid price Total
Excavator (base price) $105,985.00
Upfitting (Plate compactor, brackets, hydraulic hoses) $ 9,047.00
Impactor Hammer $ 12,155.00
Transportation Trailer $ 14,986.00
Total Cost $142,173.00
The recommendation from the Fleet Manager as well as the backup
documentation has been provided to Council for its review.
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of one (1) 2017 Caterpillar 308E2 Excavator from
Michigan Caterpillar, 24800 Novi Rd., Novi, Ml 48375 at a cost of
$105,985.00
2. Authorize the upfitting in the amount of $9,047.00
3. Authorize the purchase of an Impactor Hammer in the amount of $12,155.00
4. Authorize the purchase of a transportation trailer for the Excavator and
Attachments in the amount of $14,986.00
5. Allow the Director of Public Works to approve minor adjustments as it
becomes necessary.
The funds were already approved in the capital outlay budget for the Water and
Sewer Account. He was ready to answer any questions Council may have.
Brosnan offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
15. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017 FORD
TRANSIT 250 CARGO VAN AND BI-FUEL THROUGH THE STATE OF
MICHIGAN BID PROCESS: Public Service Division, re: to replace a vehicle
used by the Water Maintenance Section, from budgeted funds.
Tom Wilson, Water and Sewer Supervisor, Public Service, presented the request
to Council. The 2016-2017 approved capital outlay budget includes the purchase
of one (1) Transit Van for the Water Maintenance Section of the Department of
Public Works. Arrangements were made to incorporate the new vehicle purchase
through the State bid process (Contract No. 07181300009}, an extended
purchasing program made available to local governments through the State of
Michigan. The State bid this year was awarded to Signature Ford. The outfitting
will be supplied by Cannon Truck Equipment through MI-Deal, contract #
07182200263 which meets our finance ordinance requirements. The van will also
be equipped to run on both propane and unleaded gasoline. The conversion will
be completed by ICOM North America which is a company they have used for
prior conversions with very good results and the only known source for this type
of Bi-Fuel system.
1. One (1) 2017 Ford Transit 250 Cargo Van. This vehicle will be assigned to the
Water & Sewer Section of the Department of Public Works. Outfitting to
include spray in bed liner, rubber cargo mat and mounted small parts tray.
Bid price $29,941.00
Outfitting 8,329.00
Propane 6,542.50
Total Cost $44,812.50
The recommendation from the Fleet Manager as well as the backup
documentation has been provided to Council for its review.
The van will not increase our fleet; it is a replacement vehicle. The replaced
vehicle will be disposed of thru the auction process (MITN or commercial
auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of one (1) 2017 Ford Transit Cargo Van from
Signature Ford, 1960 E. Main Street, Owosso, Michigan 48867, totaling
$29,941.00.
2. Authorize the outfitting of the van by Cannon Truck Equipment, 51761
Danview Technology Ct., Shelby Twp., Michigan 48315 in the amount of
$8,329.00.
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3. Authorize the propane conversion of the van by ICOM North American, LLC,
54790 Grand River Ave., New Hudson, Ml 48165 in the amount of $6,542.50.
4. A Lastly, allow the Director of Public Works to approve minor adjustments as it
becomes necessary.
Funds for this purchase have been approved in the capital outlay budget for
Water and Sewer Account. Wilson was ready to answer any questions Council
may have.
Brosnan said given the discussion at their last regular meeting, she asked Wilson
if he was prepared to discuss the bi-fuel conversion costs of if he needed a little
time to research the matter. Wilson said at this point the City has 23 bi-fuel
vehicles operating every day. There are 3 vehicles that are completely propane
powered. He said they budgeted for 7 bi-fuel vehicles but 4 were recently denied.
He added that, at this point in time, gasoline and propane fuel are about the
same price.
Brosnan said when the department originally requested the bi-fuel vehicles it had
some extensive research submitted with the request. She said that she would like
that research to be prepared and updated for Council to review again as they this
discuss bi-fuel vehicles.
Brosnan offered the approving resolution as presented for the Regular Agenda.
Bahr offered the approving resolution without bi-fuel conversion for the Regular
Agenda.
DIRECTION: 1) APPROVING REGULAR
2) APPROVING – WITHOUT
BI-FUEL CONVERSION
16. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017 FORD F150
CREW CAB PICK-UP TRUCK WITH PLOW AND BI-FUEL THROUGH THE
STATE OF MICHIGAN BID PROCESS: Public Service Division, re: to replace a
vehicle used by the Water Maintenance Section, from budgeted funds.
Tom Wilson, Water and Sewer Supervisor, Public Service, presented the request
to Council. The 2016-2017 approved capital outlay budget includes the purchase
of one (1) pick-up truck for the Water Maintenance Section of the Department of
Public Works. Arrangements were made to incorporate the new vehicle purchase
through the State bid process (Contract No. 07181300009), an extended
purchasing program made available to local governments through the State of
Michigan. The State bid this year was awarded to Signature Ford. The truck will
be equipped with plows, municipal strobe lighting safety packages and spray in
bed liners. The outfitting will be supplied by Truck and Trailer Specialties through
Rochester Hills Co-Op Award Agreement (#RFP-RH-13-030_SA) which meets
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our finance ordinance requirements. The truck will also be equipped to run on
both propane and unleaded gasoline. The conversion will be completed by ICOM
North America which is a company they have used for prior conversions with very
good results and the only known source for this type of Bi-Fuel system.
1. One (1) 2017 Ford F150 Pick-up Truck with Plow. Safety Lighting, spray in
bed liner and Bi-Fuel conversion. This vehicle will be assigned to the Water
Maintenance Section of the Department of Public Works.
Bid price Total
F150 Crew Cab- Signature Ford $30,916.00
Truck Outfitting -Truck & Trailer $10,660.00
By-Fuel Conversion – ICOM $ 6.527.50
Total Cost $48.103.50
The recommendation from the Fleet Manager as well as the backup
documentation have been provided to Council for its review. The truck will not
increase our fleet; rather it will replace a vehicle which will be disposed of thru the
auction process (MITN or commercial auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of one (1) 2017 Ford F150 Crew Cab Pick-up Truck
totaling $30,916.00 from Signature Ford, 1960 E. Main Street, Owosso,
Michigan 48867.
2. Authorize the outfitting of the truck by Truck and Trailer Specialties, 1200
Victory Dr., Howell, Ml48843 in the amount of $10,660.00.
3. Authorize the By-Fuel conversion by ICOM North America, LLC 54790 Grand
River Ave. New Hudson, Michigan 48165 in the amount of $6,527.50.
4. A Lastly, allow the Director of Public Works to approve minor adjustments as
it becomes necessary.
The funds were already approved in the capital outlay budget for the Water and
Sewer Account. Wilson was ready to answer any questions Council may have.
Brosnan offered the approving resolution for the Regular Agenda.
Bahr offered the approving resolution without bi-fuel conversion for the Regular
Agenda.
Meakin asked Wilson if there is a deadline for ordering the vehicles. Wilson said
they do need to order the vehicles quickly in order to take advantage of the prices
quoted before the new models come out. Meakin said it would be most helpful if
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Wilson could provide the information Councilmember Brosnan requested before
the voting meeting.
DIRECTION: 1) APPROVING REGULAR
2) APPROVING – WITHOUT
BI-FUEL CONVERSION
17. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017 FORD F150
PICK-UP TRUCK WITH PLOW AND BI-FUEL THROUGH THE STATE OF
MICHIGAN BID PROCESS: Public Service Division, re: to replace a vehicle
used by the Water Maintenance Section, from budgeted funds.
Tom Wilson, Water and Sewer Supervisor, Public Service, presented the request
to Council. The 2016-2017 approved capital outlay budget includes the purchase
of one (1) pick-up truck for the Water Maintenance Section of the Department of
Public Works. Arrangements were made to incorporate the new vehicle purchase
through the State bid process (Contract No. 071 81300009), an extended
purchasing program made available to local governments through the State of
Michigan. The State bid this year was awarded to Signature Ford. The truck will
be equipped with plows, municipal strobe lighting safety packages and spray in
bed liners. The outfitting will be supplied by Truck and Trailer Specialties through
Rochester Hills Co-Op Award Agreement (#RFP-RH-13-030_SA) which meets
our finance ordinance requirements. The truck will also be equipped to run on
both propane and unleaded gasoline. The conversion will be completed by ICOM
North America which is a company they have used for prior conversions with very
good results and the only known source for this type of Bi-Fuel system.
1. One (1) 2017 Ford F150 Pick-up Truck with Plow. Safety Lighting, spray in
bed liner and Bi-Fuel conversion. This vehicle will be assigned to the Water
Maintenance Section of the Department of Public Works.
Bid price Total
F150- Signature Ford $28,657.00
Truck Outfitting - Truck & Trailer $10,645.00
By-Fuel Conversion -ICOM $ 6,527.50
Total Cost $45.829.50
The recommendation from the Fleet Manager as well as the backup
documentation has been provided to Council for its review. The truck will not
increase our fleet; rather it will replace a vehicle which will be disposed of thru the
auction process (MITN or commercial auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
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1. Authorize the purchase of one (1) 2017 Ford F150 Pick-up Truck totaling
$28,657.00 from Signature Ford, 1960 E. Main Street, Owosso, MI 48867.
2. Authorize the outfitting of the truck by Truck and Trailer Specialties, 1200
Victory Dr., Howell, Ml 48843 in the amount of $10,645.00.
3. Authorize the By-Fuel conversion by ICOM North America, LLC 54790 Grand
River Ave. New Hudson, MI 48165 in the amount of $6,527.50.
4. Allow the Director of Public Works to approve minor adjustments as it
becomes necessary.
The funds were already approved in the capital outlay budget for the Water and
Sewer Account. Wilson was ready to answer any questions Council may have.
Brosnan offered the approving resolution for the Regular Agenda.
Bahr offered the approving resolution without bi-fuel conversion for the Regular
Agenda.
DIRECTION: 1) APPROVING REGULAR
2) APPROVING – WITHOUT
BI-FUEL CONVERSION
18. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017 FORD F150
PICK-UP TRUCK WITH PLOW AND BI-FUEL (8’ BOX) THROUGH THE STATE
OF MICHIGAN BID PROCESS: Public Service Division, re: to replace a vehicle
used by the Water Maintenance Section, from budgeted funds.
Tom Wilson, Water and Sewer Supervisor, Public Service, presented the request
to Council. The 2016-2017 approved capital outlay budget includes the purchase
of one (1) pick-up truck for the Water Maintenance Section of the Department of
Public Works. Arrangements were made to incorporate the new vehicle purchase
through the State bid process (Contract No. 071 B1300009), an extended
purchasing program made available to local governments through the State of
Michigan. The State bid this year was awarded to Signature Ford. The truck will
be equipped with plows, municipal strobe lighting safety packages and spray in
bed liners. The outfitting will be supplied by Truck and Trailer Specialties through
Rochester Hills Co-Op Award Agreement (#RFP-RH-13-030_SA) which meets
our finance ordinance requirements. The truck will also be equipped to run on
both propane and unleaded gasoline. The conversion will be completed by ICOM
North America which is a company they have used for prior conversions with very
good results and the only known source for this type of Bi-Fuel system.
1. One (1) 2017 Ford F150 Pick-up Truck with Plow. Safety Lighting, spray in
bed liner and Bi-Fuel conversion. This vehicle will be assigned to the Water
Maintenance Section of the Department of Public Works.
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Bid price Total
F150- Signature Ford $28,967.00
Truck Outfitting- Truck & Trailer $10,710.00
By-Fuel Conversion -ICOM $ 6,527.50
Total Cost $46.204.50
The recommendation from the Fleet Manager as well as the backup
documentation has been provided to Council for its review. The truck will not
increase our fleet; rather it will replace a vehicle which will be disposed of thru the
auction process (MITN or commercial auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of one (1) 2017 Ford F150 Pick-up Truck totaling
$28,967.00 from Signature Ford, 1960 E. Main Street, Owosso, MI 48867.
2. Authorize the outfitting of the truck by Truck and Trailer Specialties, 1200
Victory Dr., Howell, Ml 48843 in the amount of $10,710.00.
3. Authorize the By-Fuel conversion by ICOM North America, LLC 54790 Grand
River Ave. New Hudson, MI 48165 in the amount of $6,527.50.
4. Allow the Director of Public Works to approve minor adjustments as it
becomes necessary.
The funds were already approved in the capital outlay budget for the Water and
Sewer Account. Wilson was ready to answer any questions Council may have.
Brosnan offered the approving resolution for the Regular Agenda.
Bahr offered the approving resolution without bi-fuel conversion for the Regular
Agenda.
Meakin asked Wilson if there is any difference in vehicle performance between
the two types of fuel. Wilson said the propane powered vehicles do run cooler so
it is less wear and tear on the engine.
Bahr added that it is a lot of money with very little benefit given the current cost of
gasoline and propane. He did note that it can always be added later should
gasoline prices increase.
DIRECTION: 1) APPROVING REGULAR
2) APPROVING – WITHOUT
BI-FUEL CONVERSION
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19. AWARD OF BID; AMEND ENGINEERING CONTRACT WITH HUBBEL, ROTH
AND CLARK, INC.; AND REQUEST FOR ADDITIONAL APPROPRIATION AND
EXPENDITURE: Engineering Division, re: for the Five Mile Road Water Main
Replacement Project from Merriman Road to Inkster Road. (CR 303-16)
Todd Zilincik, City Engineer, presented the request to Council. Pursuant to
Council Resolution No. 303-16, adopted July 25, 2016, our consultant, Hubbell,
Roth & Clark, Inc. (HRC), provided plans and specifications for the Five Mile
Road Water Main Replacement Project from Merriman Road to Inkster Road.
The bid opening was held on Tuesday, May 16, 2016, with six (6) bids being
submitted. These bids may be summarized as follows:
NAME OF BIDDER AMOUNT OF BID
D & D Water & Sewer, Inc. $1,200,656.50
Canton, Ml
80 Inspector Days
Lawrence M. Clark, Inc. *$1,475,529.00
Belleville, Ml
90 Inspector Days
Bidigare Contractors, Inc. $1,574,104.50
Plymouth, Ml
80 Inspector Days
D.V.M. Utilities, Inc. $1,846,106.00
Sterling Heights, Ml
125 Inspector Days
Midwest Trench less Services, LLC $1,993,710.00
Whitehall, Ml
80 Inspector Days
Pamar Enterprises, Inc. $2,169,851.49
New Haven, Ml
80 Inspector Days
*Corrected by HRC
Please note inspector day costs are included in each bid.
HRC has checked the references of D & D Water & Sewer, Inc. and is familiar
with their prior work, as they have done numerous projects for many local
communities. HRC is recommending that D & D Water & Sewer, Inc. be awarded
this contract copy provided to Council for its review. In addition to the award of
the construction contract, and pursuant to Council Resolution No. 365-16,
adopted September 19, 2016 which approved Hubbell, Roth and Clark, Inc. as
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one of our Qualification Based Selection (QBS) firms, we would also like to
recommend awarding the construction engineering contract from this project to
Hubbell, Roth and Clark, Inc. as they have served as our design engineer on this
project. In order to proceed with this project, they respectfully recommend that
the Council take the following actions:
Authorize an additional appropriation and expenditure in the amount of
$1,247,656.50 for the Five Mile Road Water Main Project from Merriman
Road to Inkster Road from the Unexpended Fund Balance of the Water and
Sewer Fund (592).
Award a contract in the amount of $1,144,656.50 to D & D Water & Sewer,
Inc. The award should be on the basis of the bid unit prices, said amount to
be adjusted based upon the quantities of work actually completed.
Authorize the Mayor and the City Clerk to execute an amendment to the
engineering contract with Hubbell, Roth and Clark, Inc., 555 Hulet Drive, P.O.
Box 824, Bloomfield Hills, Ml 48303-0824, as the designated consultant to
provide construction engineering services for the Five Mile Road Water Main
Replacement Project from Merriman Road to Inkster Road.
Authorize a payment of $103,000.00 to Hubbell, Roth and Clark, Inc. for the
construction engineering and inspection, to be adjusted, based on the final
contract amount.
Authorize the City Engineer to make minor adjustments to the work as
needed.
President McIntyre said there is new data to be received and filed for the
information of the Council.
Meakin asked Zilincik if the City has history with D & D. Zilincik said yes. Meakin
asked if it was satisfactory. Zilincik said there were some minor issues.
Jolly offered the approving resolution for the Consent Agenda.
Brosnan asked Zilincik if there is a bond that goes along with this work. Zilincik
replied yes. Brosnan asked Zilincik if he could provide copies of the scope of
work for the job the contractor did in Redford Township and the performance
level of the work done prior to the voting meeting. Zilincik said sure.
Donald Rohraff, Director of Public Works, said he personally spoke with the
Redford Township DPW Director and said he would obtain a letter from him and
provide it to Council prior to the voting meeting.
DIRECTION: 1) APPROVING CONSENT
2) RECEIVE & FILE – NEW DATA
AUDIENCE COMMUNICATION: None.
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As there were no further questions or comments, President McIntyre adjourned the
Study Session at 9:24 p.m. on Monday, June 5, 2017.
DATED: June 13, 2017 SUSAN M. NASH
CITY CLERK