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HomeMy WebLinkAboutPRDA MINUTES 2017-08-03 MINUTES OF THE 247th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 246th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:05 p.m., Thursday, August 3, 2017, in the 4th floor conference room of City Hall. Members Present: Ruth Ann Brown John Hiltz Betsy McCue Greg Meyer Lowell Peterson Dennis Wright, Mayor Members Absent: Omar Faris, Chair Jeremy Curtis, Vice Chair Others Present: Mark Taormina, Economic Development & Planning Director Michael Slater, Finance Director Todd Zilincik, City Engineer Barbara Gamber, Economic Development Coordinator Robert Auth, Resident Margie Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the Minutes. On a motion made by Meyer, seconded by Peterson, and unanimously adopted, it was #2017-04 RESOLVED, that the Plymouth Road Development Authority does hereby approve the Minutes of the 246th Regular Meeting held on April 20, 2017. Mr. Hiltz, Acting Chairperson, declared the motion is carried and the foregoing resolution adopted. 3. Financial Reports. The Financial Statements of the Authority's Special Revenue Fund for the months ending March through June, 2017, were presented by Michael Slater, Finance Director. The June Balance Sheet reflects Total Assets in the amount of $254,121.91, Total Liabilities in the amount of $586,305.78 and a Total Fund Balance in the amount of ($332,183.87). On a motion made by McCue, seconded by Meyer, and unanimously adopted, it was August 3, 2017 2 #2017-05 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending March, 2017 through June, 2017. Mr. Hiltz, Acting Chairperson, declared the motion is carried and the foregoing resolution adopted. 4. Status of Plymouth Road Street Light Replacement. Todd Zilincik, City Engineer, stated that the light poles from Farmington to Inkster will be replaced. The City is working with DTE to resolve issues with light poles. DTE installed two pilot poles. The one on the south side of Plymouth, west of Hubbard, is a DTE stock pole and has a square box bottom which will no longer have a clam shell base. It is not as decorative as the original pole, but will have the teardrop luminere at the top. The second pole was installed on the north side of Plymouth near Leon's Flooring with an autobahn LED light. By using DTE replacement poles, the City will not have the responsibility of replacing them if damaged or maintaining them. DTE's Community Lighting Engineering Standards Group initially inspected all 457 posts with the following results: 52 posts were designed as rush condemned and were removed as of August 19; 278 posts were condemned and need to be replaced as soon as possible; 127 posts passed inspection and will be re-inspected in 2019. DTE is now saying all the poles are bad and all new luminaries are needed, except for 105 existing teardrop fixtures that can be reused with slipfitter attachments. Todd added that DTE wants to replace all the poles for liability reasons, but they have missed this year's construction season. Mr. Hiltz inquired as to what leverage does the City have with DTE since they initially told us one thing about the pole replacements and now there is a big difference in their request. Mr. Slater replied that DTE does own the current poles but the PRDA pays for damaged replacement poles. The Staff is very frustrated with this situation and it is has been a long time trying to get information and pricing from DTE. Robert Auth reported that some of the residents of Rosedale Gardens like the sample pole near Hubbard, but they do not like the pole installed at Leon's Flooring with the autobahn LED. He also reported that the light pole by Belle Tire is badly rusted and has no clam shell base, and it should be taken down for safety reasons. Another meeting with DTE is needed to resolve these issues. 5. Reconstruction of plazas at Merriman and Middlebelt Roads. Todd Zilincik discussed the Merrriman Road plazas. MDOT, at their cost, recently replaced the brick paver plazas with exposed aggregate with "quarry red" dye, eight inches thick. Installation of new compliant ADA ramps and pedestrian signals necessitated paver removal and to meet grade requirements. A lot of the pavers had asphalt mastic on the bottom. To try to salvage the pavers, the asphalt mastic on the bottom of the pavers had to be removed, but it resulted in many of the pavers breaking and therefore were unusable. Therefore, the decision to use exposed aggregate was made for longevity purposes and for easy accessibility for maintenance August 3, 2017 3 crews to repair pedestrian signals as needed. A bill in the amount of $2,000 is anticipated from Century Cement to provide a circular concrete curb around the existing mast arm to provide a planter area at the northwest corner. The existing one was placed on the existing brick pavers and had no footing, plus half of it was removed to install the push button pedestrian signal. At the Middlebelt plazas, repairs are needed as there is severe damage to the pavers, and many have been removed for Consumers Energy's new high pressure 10-inch gas line installation. Some of the saved pavers from the Merriman Road plazas that were not damaged will be used for these repairs. An effort is being made to keep the same aesthetic look as the original paver plazas. Stamped concrete with a herringbone pattern, in an effort to closely match the existing paver color, will be used to supplement the pavers on the north end of the northeast plaza. Consumers Energy is asking for a letter from the PRDA approving the repair using these materials. Mr. Hiltz agreed to the use of stamped concrete but wants a balanced look so it looks like the design was planned. Mark advised that the design services of a landscape architect was used to assist in the design. Greg Meyer recused himself from the following resolution as he is also representing Consumers Energy on this matter. On a motion made by Brown, seconded by McCue, and adopted, it was #2017-06 RESOLVED, that the Plymouth Road Development Authority does hereby approve of the repairs to the northeast Middlebelt plaza to include salvaged pavers, supplemented by eight-inch thick stamped concrete to provide a herringbone pattern dyed to match (as close as possible) to the color of the existing pavers, to be located on the north and east sides within the plaza as far away from the roadway as possible; FURTHER, approval is provided to allow this to be a pilot test area only and is not approved for any future plaza reconstruction without the approval of the PRDA; FURTHER, City Administration is requested to submit a letter to Greg Meyers, Community Manager, Consumers Energy, 11801 Farmington Road, Livonia, Michigan 48150, authorizing the Middlebelt plaza repairs, as described above, on behalf of the PRDA. A roll call vote on the foregoing resolution resulted in the following: AYES: Brown, McCue, Peterson, Hiltz NAYS: None ABSENT: Curtis, Faris ABSTAIN: Meyer Mr. Hiltz, Acting Chairperson, declared the motion is carried and the foregoing resolution adopted. August 3, 2017 4 On a motion made by McCue, seconded by Peterson, and unanimously adopted, it was RESOLVED, that the Plymouth Road Development Authority y p does hereby accept the repair work performed by MDOT, at their sole expense, which included exposed dyed aggregate at the four plazas located at Merriman and Plymouth Road, with future sealing and maintenance work to be the responsibility of the City. Mr. Hiltz, Acting Chairperson, declared the motion is carried and the foregoing resolution adopted. 6. Irrigation Repairs by TechSeven. Mr. Zilicnik reported that TechSeven has 80 percent of the irrigation repairs completed at a cost of $32,000. Because the City installed the irrigation system, it is responsible for ongoing repairs. Rowe and MDOT have kept track of repairs. Mr. Hiltz inquired if the repairs seem fair and reasonable, and Todd said yes. Mark also advised that Doug Moore, DPW, does keep track of TechSeven's services. It was suggested that a representative of TechSeven be invited to a future PRDA meeting for a status report and explanation of how they maintain the system. 7. Around the Table Greg Meyer said that Consumers Energy has received great cooperation with the City on the pipeline replacement project; Todd was a great help when Consumers had to rebuilt a sewer that was damaged when digging to replace the gas pipeline. The sewer was not identified on any prints, and it cost Consumers over $17,000 for the repair. Betsy McCue is very unhappy with the appearance of the corridor; planters and plants look very tired. Lowell Peterson commented that the construction repairs are going good with a minimum of problems. John Hiltz stated that the City has done a good job in keeping construction information flowing to the businesses along Plymouth Road. 8. Adjournment: On a motion duly made, seconded and unanimously adopted, the 247th Regular Meeting held by the Plymouth Road Development Authority on August 3, 2017, was adjourned at 4:20 p.m. Margie Watson, Secretary