HomeMy WebLinkAboutSTUDY - 2017-10-02
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD OCTOBER 2, 2017
Meeting was called to order at 8:00 p.m. by President McIntyre. Present: Brian
Meakin, Maureen Miller Brosnan, Jim Jolly, Cathy White, Scott Bahr, and Kathleen
McIntyre. Absent: Brandon Kritzman.
Elected and appointed officials present: Todd Zilincik, City Engineer; Don Knapp,
City Attorney; Susan M. Nash, City Clerk; Ted Davis, Superintendent, Parks and
Recreation, Mark Taormina, Director of Planning and Economic Development; Donald
Rohraff, Director of Public Works; Toni LaPorte, Library Director; and Dennis Wright,
Mayor.
President McIntyre announced there is new data on Item 8 requesting that it be
removed from tonight’s Agenda.
AUDIENCE COMMUNICATION: None
1. AWARD OF BID: Livonia Public Library, re: for replacement chairs for the
Robert and Janet Bennett Civic Center Library, from budgeted funds.
Toni LaPorte, Library Director, presented the request to Council. There was one
bid received which met specifications and she is asking for Council to award the
bid to the bidder for replacement chairs at the Civic Center Library that are
approximately 30 years old.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND
EXPENDITURE: Department of Parks and Recreation, re: due to the poor soil
conditions for the replacement of Ford Field lighting Fields 1-3, in the amount of
$56,414.39.
Ted Davis, Superintendent of Parks and Recreation, presented the request to
Council. City Council previously authorized the replacement of Ford Field lighting
Fields 1-3. The contract was awarded to Airport Lighting Employee Owned, LLC
in the amount of $499,500 (CR#205-17). This award amount included a $30,000
contingency for soil remediation. Due to the poor soil conditions at Ford Field, the
awarded amount was insufficient to complete the project. They are asking council
to approve an additional $56,414.39 for labor and materials including aggregate,
fill material and additional concrete that were needed to complete the project.
While they are always concerned when a project goes over the awarded amount,
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the poor conditions required them to work with the contractor to ensure the
installed poles would be secure and last us 40+ years as the original lighting has
done. The total amount for the project would be $555,914.39 which is still
$40,585.64 less than the next lowest bidder for the project. They request that
City Council authorize the Mayor and City Clerk to execute a contract addendum
in the amount of $56,414.39 with Airport Lighting Employee Owned, LLC, 833
Lincoln Ct., Lansing, Ml 48917. In addition, they request that City Council
authorize an additional appropriation and expenditure in the amount of
$56,414.39 from the unexpended fund balance of the Capital Projects Fund
(401).
Bahr asked Davis if in hindsight there was anything they could have done to have
foreseen this before actually digging in. Davis said they could have done some
soil sampling but all that would have done is cost them $10,000 more than the
project is costing them.
Bahr offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
3. REQUEST FOR AUTHORIZATION TO PURCHASE TWO (2) 2017 FORD F550
TRUCKS BUILT AS SWAP LOADERS THROUGH THE MI DEAL STATE BID
PROCESS: Public Service Division, re: for the primary use of the Water and
Sewer Department and also to be shared by other departments within the
Department of Public Works, from budgeted funds.
Don Rohraff, Director of Public Works, presented the request to Council. The
2016-2017 approved capital outlay budget includes the purchase of two (2)
multiservice trucks for the primary use of the Water & Sewer Department to be
used as mobile units with all necessary pumps, hoses, clamps etc. for any
pumping situation, tool sheds to be used for site restoration, flatbeds to carry
necessary materials and equipment for catch basin repairs and water main
breaks. The versatility of these trucks will make them an invaluable asset to the
DPW as they can also be reconfigured at a moment's notice to assist in other
situations within the Roads department as an anti-icing tanker to apply brine to
roadways prior to a snow event, as salt spreaders to be used in tougher to reach
areas not accessible by larger snow trucks and as mobile storage units for
generators to be deployed during power outages, to name a few. Arrangements
were made to incorporate these new truck purchases through the Ml DEAL State
bid process, an extended purchasing program made available to local
governments through the State of Michigan Department of Technology,
Management and Budget Procurement. Ml DEAL does meet our required
Finance Ordinance bidding process. The State bid (Contract No. 071B1300009)
for the chassis was awarded to Signature Ford. The up-fitting of the trucks was
awarded to Truck and Trailer Specialties through the City of Rochester Hills Co-
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op agreement RFP-RH-13-030, which also meets our required Finance bidding
process.
The recommendation from the Fleet Manager as well as the backup
documentation has been provided to Council for its review. The City has had
numerous encounters with both venders work and experienced very good
results. These trucks will not increase our fleet but will replace multiple trucks
used to perform many activities in numerous departments. The replacement
vehicles will be disposed of thru the auction process (MITN or commercial
auction). Funding for the trucks will come from the approved Water and Sewer
Fund (592) and Capital Projects Fund (401).
It is the recommendation of the Public Service Division that Council authorize the
purchase of two (2) 2017 Ford F550 Service Truck Chassis from Signature Ford,
1960 E. Main Street, Owosso, Michigan 48867, for a total of $91,892.00 and the
up-fitting for the two (2) trucks from Truck and Trailer Specialties, 6726 Hanna
Lake, Dutton Michigan 49316, for a total of $154,424.00. The funds were
approved in the capital outlay budget for Capital Projects Fund and the Water
and Sewer Fund.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REQUEST TO AUTHORIZE APPROPRIATION AND EXPENDITURE: Public
Service Division, re: for emergency repair on pressure reducing valve near
Seven Mile and Newburgh Road, from budgeted funds.
Don Rohraff, Director of Public Works, presented the request to Council. An
emergency repair on a water main Pressure Reducing Valve (PRV) was
performed August 31, 2017 near Seven Mile and Newburgh Road. Upon
investigation, it was discovered a replacement was needed on the PRV. The
city's emergency repair contractor, D'Angelo Brothers Inc., was contacted to
make the necessary repairs. Working with the assistance of the City’s water
department personnel, the new PRV was installed without incident. The water
pressure in that area of the city has been restored to normal operating ranges. In
accordance with Section 3.04.140.0.1 of the Livonia Code of Ordinances, as
amended, they hereby notify Council of this emergency. They are requesting
payments be made in the amount of $16,113.99 to D'Angelo Brothers Inc., PO
Box 531330, Livonia, Michigan 48153 for materials and labor necessary to
perform emergency repairs; and in the amount of $31,186.14 to Jett Pump &
Valve LLC, 4770 Pontiac Lake Road, Waterford, Ml 48328 for purchase of the
Pressure Reducing Valve for the emergency repair. Funding for these repairs is
budgeted in the Water and Sewer Fund and will come from the Construction in
Progress Account.
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White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND
EXPENDITURE: Public Service Division, re: for pumps used to bypass sanitary
sewer prior and during the emergency sanitary sewer repair on Ellen Street, from
budgeted funds.
(CR 265-17)
Don Rohraff, Director of Public Works, presented the request to Council. They
are requesting monies to cover an additional invoice for the emergency sanitary
sewer line repair that took place from April to May 2017. As previously stated in
the June 30, 2017 letter to Council, a sink hole was discovered on Ellen Street,
between Five Mile and Roycroft. It was determined that there was a break in the
sanitary line 27 feet below. Large six (6") inch pumps were used to bypass the
sanitary prior to and during the repair. The pumps were in operation for
approximately a month. In accordance with Section 3.04.140.D.1 of the Livonia
Code of Ordinances, as amended, they hereby notify Council of this emergency.
They are requesting the payment be made in the amount of $26,745.50 to
MacAllister Rentals, Dept. 78731, PO Box 78000, Detroit, Michigan 48278-0731
for rental of the bypass pumps used to perform emergency repairs, funding for
these repairs is budgeted in the Water and Sewer Fund and will come from the
Construction in Progress Account.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REQUEST TO AUTHORIZE RESTORATION OF 1971 DIAMOND REO
TOWING WRECKER THROUGH THE ROCHESTER HILLS COOPERATIVE
BID: Public Service Division, re: for the Fleet Maintenance Section for a total
cost of $47,937.50, from budgeted funds.
Don Rohraff, Director of Public Works, presented the request to Council. The
2016-2017 approved capital outlay budget includes the restoration of one (1)
wrecker/towing truck for the Fleet Maintenance Section of the Department of
Public Works. The wrecker is a 1971 model that has far exceeded its useful life.
The work being performed will include removal of the dump body and all
hydraulics off an existing 2006 tandem dump truck, inspection of the chassis, any
repairs needed will be made at that time then the frame will be sandblasted and
painted. The cab will also be inspected, repaired and painted. The old wrecker
body will be completely removed including the boom assembly, lights, fender
skirting hydraulic tank and winch. All parts will be inspected, repaired and
painted. New tool boxes will be built into the bed assembly for storage of chains,
wheel chocks, snatch blocks and small tools. Additionally, new safety lighting will
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be installed on entire truck including LED work lights in the rear bumper and the
boom. The work will be performed by Truck and Trailer Specialties Inc. under the
City of Rochester Hills bid process contract award (RFR-RH-13-030) which does
meet our required Finance Ordinance bidding process. The City has had
numerous encounters with the vendor and have experienced very good results.
The cost for the restoration of the wrecker is $42,937.50 which is included in the
approved capital outlay budget for fleet maintenance. An additional $5,000.00 is
being requested due to the age of the vehicle to allow for any unforeseen issues
that may be encountered. The total cost being $47,937.50. The recommendation
from the Fleet Manager as well as the backup documentation has been provided
to Council for its review. It is the recommendation of the Public Service Division
that Council authorize the purchase of one (1) Restoration of wrecker from Truck
and Trailer Specialties Inc., 6726 Hanna Lake, Dutton Michigan 49316, for an
amount not to exceed $47,947.50, under the Rochester Hills Cooperative bid
(RFR-RH-13-030). The funds are included in the Capital Projects Fund budget (
Bahr asked Rohraff if restoration of vehicle like this is typical or is this more of a
sit-down brainstorm. Rohraff said in this situation it is more of a sit-down
brainstorm.
Bahr commended them for a creative solution.
Meakin recognized Gary Garrison, Fleet Manager, and asked him to come to the
podium. He noted that Mr. Garrison has been with the City for more than four
decades. He commended him on his service to the City. He asked him if he
believes that this restoration will last at least 25 years as is being suggested.
Gary Garrison, addressed Council. He said he hopes to be retired before that but
yes, he believes it will last 25 years and possibly longer.
Bahr offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. WAIVER APPROVAL: Planning Commission, re: Petition 2017-08-02-09
submitted by S.Y.B. Enterprises, Inc., in connection with a proposal to construct
a gas station on the northwest corner of Seven Mile and Inkster Roads (27430
Seven Mile Road) in the Southeast 1/4 of Section 1.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. This is a request to construct a new gas station at the
northwest corner of Seven Mile and Inkster Roads. This is a rectangular parcel
that measures about 16,790 square feet or .38 acres. It includes 163 feet of
frontage along Seven Mile Road and roughly 103 feet on Inkster Road. The site
is currently in the process of being reasoned from C-1, Local Business, to C-2,
General Business. City Council gave First Reading on the rezoning in December
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2016. Final approval of the rezoning is on hold pending the Planning
Commission’s review and recommendation on the waiver use and site plan. Gas
stations are not allowed in C-1 zoning districts, but are allowed in C-2 zones
subject to waiver use approval. This site previously contained a Clark gas station
that was considered a nonconforming use. In 2009, the gas station was
demolished and the site has been vacant ever since. To the north of this property
are residential homes. To the west are commercial businesses zoned C-1 and C-
2, similar to the property in question. To the south across Seven Mile Road is a
7-11 store zoned commercial, and across Inkster Road is Redford
Township. The proposed gas station would be one story in height and roughly
2,490 square feet in size. The building is positioned near the property’s rear or
north lot line, about 60 feet from Inkster Road and 63 feet from Seven Mile Road.
The setbacks would conform to the zoning ordinance as a minimum of 60 feet is
required from any right-of-way. From the west lot line, the building would be
about 20 feet away, which is also conforming; however, along the north side of
the property where it abuts existing residential zoning, the plan shows a building
setback of only 10 feet, and the minimum here is 20 feet. So, this will require a
variance from the Zoning Board of Appeals. One of the special requirements of
the zoning ordinance as it applies to gas stations specifies that no gasoline
station shall be erected within 400 feet of any residential district unless waived by
the written consent of 65 percent or more of the owners of the residential
properties within such radius. So, there are exactly 36 residential properties that
lie within 400 feet of the subject gas station, which requires the written consent of
no less than 24 of the owners of those properties. If the petitioner fails to get the
approvals, then the only way this petition can be approved is if the City Council
waives this special requirement, which it can do by a supermajority vote pursuant
to Section 19.06 of the Zoning Ordinance. The floor plan of the proposed station
shows how it would be laid out. It includes a large retail display area, point of sale
or cashier counter, an office and storage room, and a unisex bathroom. The
building would be constructed primarily of brick as well as smooth faced stone,
and E.I.F.S. which is along the upper part of the building. You may recall from the
plans we viewed at the study session that scored block was shown along the
back of the building. The latest plans show that the block material has been
replaced with the same brick that will be on the sides and along the front of the
building. Overall the height would be 17.5 feet. The tower element, which is over
the main entrance, would extend to a height to roughly 21 feet. The fueling center
would have four covered pump islands. The overhead canopy would measure
roughly 24 feet by 92 feet and have a maximum height of 18 feet. The proposed
canopy would be about 20 feet from the right-of-way of Seven Mile Road and 31
feet from the right-of-way of Inkster Road, which conforms to the ordinance as
well. In terms of parking, one space is required for every 150 square feet of
useable retail space plus one space for each employee. This station, based on
those numbers, will require nine parking spaces. The site plan shows eight; thus,
it will require a variance from the Zoning Board of Appeals for having a deficiency
of one parking space. A trash dumpster is located along the site’s west property
line. This is adjacent to the southwest corner of the building within the
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containment area that would consist of brick patterned walls on three sides of the
enclosure, and the gates would face east toward Inkster Road. Access to the site
would be provided via three driveways, one on Inkster and two on Seven Mile.
They would remain generally as they are today; however, there would be some
slight geometric changes to those drive approaches closest to the intersection in
order to comply with the minimum 25-foot separation requirement. The revised
landscaping plan shows that 18 percent of the total site would be landscaped.
This is an increase from the plan that was reviewed at the study meeting. The
west side of the building where asphalt was originally shown will now be grass
with plantings of four silver fir evergreen trees. The plan shows a variety of other
plant materials and shrubs including some snowdrift crabapples along the street
frontages. It is our recommendation that those trees be replaced with full-size
deciduous trees. Along the north side of the property, the ordinance will require a
five to seven-foot high masonry screen wall where the property abuts the two
residential homes. The plan does show a new six-foot high masonry screen wall
along the north property line which will be reviewed by our Inspection
Department for compliance with all codes and ordinances. Lastly, with respect to
signage, gas stations are allowed one ground sign not to exceed 40 square feet
in area, 12 feet in height, and at least five feet from any adjacent right-of-way
lines. Gas stations are also entitled to a certain amount of wall signage in the
form of either canopy signage or on the side of the building totaling 100 square
feet. The plans do not indicate any type of wall signage; however, they are
showing a 40-square foot monument sign right at the intersection of Inkster and
Seven Mile Roads.
Ziad El-Baba, S.Y.B. Enterprises, Inc., 674 Gauthier, Tecumseh, Ontario,
Canada N8N 3P8, addressed Council. He is the engineer for the project. They
did submit new plans with some changes made from the preliminary meeting and
some additional information. They are willing to work with the recommendations
from the Planning Commission. He provided some sample materials for Council
to review. They are seeking Council approval to proceed.
Bahr asked Taormina if Council could proceed without the 65% approval of the
neighbors. Taormina said it would be a stipulation in the resolution or Council
could waive that requirement if it so desires.
Meakin asked what the area on the northeast side of the plan represented.
Taormina asked Meakin if he meant the area immediately adjacent to the
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building. Meakin replied yes. Taormina said that is the 8 parking space. Meakin
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said this about the 4 site plan for this location that has been before Council.
Meakin asked Taormina if the County previously required elimination of one of
the 3 access driveways onto the site. Taormina said he did not recall.
El-Baba asked to speak to address Meakin and reply. He said they already
addressed that and propose to move it 25 feet from the intersection and put up
the no left turn signage. Meakin asked El-Baba if he could satisfy the required
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65% of neighbors’ approval prior to the Regular Meeting. El-Baba replied they
are already working on it.
Meakin offered the approving resolution pending satisfaction of neighbors’
approval of at least 65% for the Regular Agenda.
DIRECTION: APPROVING - PENDING SATISFACTION REGULAR
OF NEIGHBORS APPROVAL OF 65%
8. WAIVER APPROVAL: Planning Commission, re: Petition 2017-08-02-10
submitted by Livonia Retail Management, L.L.C., to operate a full-service
restaurant with drive-up window facilities and outdoor seating on the site of the
commercial development known as Livonia Market II located on the south side of
Seven Mile Road between Middlebelt Road and Melvin Avenue (29659 Seven
Mile Road), in the Northeast 1/4 of Section 11.
At the Direction of the Chair, this Item was removed from the Agenda at the
petitioner’s request.
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President McIntyre adjourned the
Study Session at 8:34 p.m. on Monday, October 2, 2017.
DATED: October 11, 2017 SUSAN M. NASH
CITY CLERK