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HomeMy WebLinkAboutSTUDY - 2018-01-08 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD JANUARY 8, 2018 Meeting was called to order at 8:00 p.m. by President Toy. Present: Jim Jolly, Brandon Kritzman, Cathy White, Kathleen McIntyre, Brian Meakin, and Laura Toy. Absent: Scott Bahr. Elected and appointed officials present: Don Knapp, City Attorney; Susan M. Nash, City Clerk; Mark Taormina, Director of Planning and Economic Development; Todd Zilincik, City Engineer; Dan Putman, Director of Information Management Systems; Ted Davis, Superintendent, Parks and Recreation; and Dennis Wright, Mayor. President McIntyre announced there will be three (3) Public Hearings held on Monday, January 22, 2018 at 7:00 p.m. in the Auditorium at 33000 Civic Center Drive regarding: 1. PETITION 2017-09-01-05 submitted by the City Planning Commission, to rezone the City-owned property located on the west side of Farmington Road between the CSX Railroad right-of-way and Schoolcraft Road (13335 Farmington Road) in the Northeast 1/4 of Section 28, from M-1 (Light Manufacturing) to PL (Public Land). 2. PETITION 2017-10-01-06 submitted by Southwest Housing Solutions, to rezone the property located on the south side of Eight Mile Road, between Brentwood Avenue Middlebelt Road (29023 Eight Mile Road) in the Northwest 1/4 of Section 1, from C-1 (Local Business) to OS (Office Services). 3. PETITION 2017-10-01-07 submitted by Feldman Automotive, Inc., to rezone the rear portion of the property located on the north side of Plymouth Road, between Farmington and Stark Roads (33850 Plymouth Road) in the Southeast 1/4 of Section 28, from M-1 (Light Manufacturing) to C-2 (General Business). AUDIENCE COMMUNICATION: Raymond Kirchner, 35820 Veri Ct., addressed Council and expressed his concern regarding an issue he had with DTE and their staff threatening to shut off his electric service unless he switched to one of their Smart Meters. He noted that after speaking to a representative with DTE he found out they have an opt out program. President Toy and City Attorney Knapp advised Mr. Kirchner that is not under the City’s jurisdiction and suggested he direct his concerns to the Public Service Commission of the State of Michigan. Councilmember Kritzman told Mr. Kirchner that if he could stay, that they could speak to him after the meeting. He noted that it is a very short agenda tonight. NEW BUSINESS: 2 1. REQUEST TO AUTHORIZE PURCHASE OF DATA DOMAIN FOR BACKUP STORAGE: Department of Management Information Services, re: to approve the purchase of a Dell/EMC Data Domain 6300 Appliance with three years of Dell Prosupport for Mission Critical support, from budgeted funds. Dan Putman, Director of Information Management Systems, presented the request to Council. a quote from Presidio for the purchase of a Dell/EMC Data Domain 6300 Appliance has been provided to Council for its review. This is a specialized piece of hardware that is designed to store server data backups. This device includes deduplication capabilities reducing the amount of storage needed for backups by anywhere from 10 to 55%, at the same time the hardware is designed to speed up the time needed for creating backups. The price is provided through the State of Michigan approved Midwest Higher Education Contract (MHEC). This quote includes three years of Dell Prosper for Mission Critical equipment. Currently the City backs up its servers to some direct attached storage, but it is quickly running out of space. With this new device, it will provide City staff with additional needed space for backups. They do currently copy the data to a secured cloud location for offsite disaster recovery. They plan to continue this with the new hardware. It is the recommendation of the Management Information Systems Department that Council approve the purchase of Dell/EMC Data Domain 6300 Appliance with three years of Prosupport Mission Critical support in the amount of $39,600, from Presidio Networked Solutions Group, LLC, 48325 Alpha Dr, Suite 150, Wixom, Ml 48393. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. REQUEST TO APPROVE MEMBER PRICING FOR OUTDOOR SWIM LESSONS: Department of Parks and Recreation, re: same. (CR #149-17) Ted Davis, Superintendent, Parks and Recreation, presented the request to Council. The Parks and Recreation Department evaluates fees on a regular basis and suggests an additional rate for Jack E. Kirksey Center members for outdoor swim lessons be added. Currently, outdoor swim lessons only have resident and non-resident fees. With outdoor pool access being added as part of the membership (CR#149-17), they believe it is necessary to include a member fee for lessons. Resident and non-resident rates were changed in 2016; it is proposed to keep $1.25 difference between each type and have member rates set at $5.25 per lesson. This request was approved by the Parks and Recreation Commission at their December 2017 meeting. Jolly offered the approving resolution for the Consent Agenda. McIntyre asked through the Chair to Davis if free swim lessons were going to be offered again this year. He replied yes. He said they offered one week of free 3 swim lessons at all three City-owned outdoor pool locations. He said that is something they just started and he said they plan to continue with the free swim lessons as long as they possibly can. DIRECTION: APPROVING CONSENT 3. AWARD OF BID: Department of Parks and Recreation, re: for Calcium Hypochlorite (chlorine) for the Kirksey Recreation Center Pools, Botsford Pool, Clements Circle Pools and Shelden Pool for the period from January 2018 to December 31, 2020. Ted Davis, Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation is requesting your approval to purchase Calcium Hypochlorite (chlorine) for the Kirksey Recreation Center Pools, Botsford Pool, Clements Circle Pools and Shelden Pool. They are asking Council to award the bid to the low bidder, Aquatic Source LLC, 190 Summit Street, Brighton, Ml 48116 of $2.10/lb for the next three (3) years, from Jan. 1, 2018 to Dec. 31, 2020. Aquatic Source will provide chlorine under the name Accu-Tab and is the sole provider for this product. White offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUEST TO APPROVE INTERGOVERNMENTAL AGREEMENT BETWEEN MICHIGAN ECONOMIC DEVELOPMENT CORPORATION AND THE CITY OF LIVONIA AND REQUEST TO APPROVE BUDGET AMENDMENT: Department of Parks and Recreation, re: for grants totaling $370,000.00 to be used for improvements at Rotary Park and Botsford Pool. Ted Davis, Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation respectfully requests your approval to enter into an Intergovernmental Agreement with MEDC for grants totaling $370,000 to be used toward the following projects: • Rotary Park - Universally Accessible Playground. • Botsford Park - climbing walls, zip line and interactive splash features. This contract is for 2017/18. Projects will be completed with City funds and then reimbursed by the MEDC. Further, they ask Council to authorize the Mayor and City Clerk to execute this contract, which has been approved as to form by City Attorney Don Knapp, on behalf of the City of Livonia. Additionally, they request Council approve a budget amendment in the amount of $450,000 for the Rotary Park Universally Accessible Playground project. This amount is comprised of $300,000 from the MEDC, $100,000 from Healthy Livonia, and $50,000 from the Livonia Rotary Club. 4 White asked Davis how they these projects were chosen. Davis said that’s a great question. He said Representative Cox asked him what projects they wanted to do over the next year and said that these are projects they actually went after MDNR grants for and were declined. He said Representative Cox came through with the MEDC funds for these projects. He said there are no City funds being used it’s Wayne County funds and MEDC funds. White asked if the projects are also approved by the Parks and Recreation Commission or if it just goes through the department. Davis said the Parks and Recreation Commission approves an update, on an annual basis, to the department’s 5-year capital plan. He said that lays out their priorities each year. White asked if there was any discussion with the City’s risk managers regarding the zip line and whether or not there any particular concerns about that. She said it is probably something that is popular in other communities, just wondered if there were any particular concerns. Davis said it is not a zip line that you might think of that is usually portrayed going through the middle of a rain forest somewhere. He said it is actually a deck feature, more like a tire swing without the tire, used for swinging into the pool. He said they’ve been assured that this is safe. He recalled when the climbing wall was first installed similar concerns were brought up. There’s been no injuries on the climbing wall and they don’t anticipate any with the zip line either. McIntyre offered the approving resolution for the Consent Agenda. Jolly asked about a timeline for the project. Davis said he hopes to be back before Council later this month for a bid award. He said the project the project to be completed by August 31, 2018. Meakin asked Davis if he was confident that the project would be completed by the end of this year. Davis replied that is why they wrote it into the specifications and indicated that the bidders didn’t indicate any issues with the timeline. DIRECTION: APPROVING CONSENT 5. REQUEST TO EXECUTE AN AGREEMENT BETWEEN THE MICHIGAN DEPARTMENT OF TRANSPORTATION (MDOT) AND THE CITY OF LIVONIA FOR THE STARK ROAD REHABILITATION: Engineering Division, re: from Schoolcraft Road to Lyndon Avenue, with the city’s participation estimated to be $124,200.00, from budgeted funds. Todd Zilincik, City Engineer, presented the request to Council. As Council may be aware, they had this section of road redesigned by Spaulding DeDecker for the rehabilitation of Stark Road from Schoolcraft Road to Lyndon Ave. The work items include hot mix asphalt resurfacing work along Stark Road from 5 Schoolcraft Road to Lyndon Ave; including concrete pavement repair, concrete pavement, concrete sidewalk ramp, signing, and pavement marking work; and all together with necessary related work. They will have a striped bike lane for this area. This is the City’s first big project since the bike walk study that was done a couple of years ago. They are seeking Council approval since the contract is required to be returned to MDOT within 35 days from the date of their letter December 11, 2017. The project had a bid opening January 5, 2018 and it appears that Florence Cement Company was the low bidder but they are currently evaluating the bids and will be making a decision. The construction is scheduled to begin in early July 2018, weather permitting, with an anticipated completion in late August 2018. They have spoken with the YMCA and the School District and anticipate beginning after the Spree before schools starts in September. Based on the above information, it is recommended that the City Council authorize the Mayor and the City Clerk to execute this agreement for and on behalf of the City of Livonia, authorize an expenditure of $124,200 from funds budgeted for this project and authorize the City Engineer to approve minor adjustments in the work, as required. Kritzman asked Zilincik if there are any plans to continue the bike walk path any further down Stark Road at this time. Zilincik replied at this time he has not details on any future expansion of the bike walk path on Stark Road. Kritzman asked Zilincik which side of the road will the bike path be on. Zilincik replied the west side. Kritzman offered the approving resolution for the Consent Agenda. McIntyre asked Zilincik if there are any plans for signage for identification of the bike path. Zilincik said the proposed plan does include striping and signage. He said the Master Plan that Mark Taormina, Director of Planning and Economic Development, McKenna and Associates did the bike walk path. He said we could look at other avenues to add onto the signage. He said he thinks this is a good starting point and said it can be added on if necessary. DIRECTION: APPROVING CONSENT 6. REQUEST FOR ONE-YEAR EXTENSION OF SITE PLAN APPROVAL: Planning Commission, re: Petition 2016-03-08-03 submitted by The Project Collaborative, on behalf of The Kroger Company of Michigan, previously approved by the City Council on June 6, 2016, in connection with a proposal to demolish the existing gas station and construct a new fueling facility located on the northeast corner of Five Mile Road and Merriman Road (31338 Five Mile Road) in the Southwest ¼ of Section 14. (CR 227-16) Mark Taormina, Director of Planning and Economic Development, presented the request to Council. He said basically the description provides what this request involves in terms of a one-year extension and this involves the redevelopment of 6 the facility. This is a request to demolish the existing gas station at the northeast corner of Five Mile and Merriman and construct a new Kroger fueling facility. Council approved this project back in June 2016. The petitioner took care of all the necessary engineering and building permits but for reasons involving utility easements (DTE) the project was delayed. Right now those easements are secured but they would not be able to commence construction until April so they are asking for an extension. Matthew Pisko, The Project Collaborative, 37704 Hills Tech Drive, Farmington Hills, Michigan 48331. Mr. Pisko was here representing The Kroger Company of Michigan. He said they ran into issues with Wayne County and DTE. They’ve obtained the proper permits and resolved the issues but it delayed the project. They are asking for Council for an extension. Meakin offered the approving resolution for the Consent Agenda. President Toy asked Mr. Pisko if Kroger would be willing to put up a sign announcing the new fuel station coming in Spring 2018. Mr. Pisko said they would be glad to. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: Council unanimously agreed to allow Mr. Raymond Kirchner an additional 3 minutes to speak on the matter he was discussing at the beginning of the meeting. Raymond Kirchner, 35820 Veri Ct., addressed Council again. He said not to criticize, but he noted that City Council previously passed a resolution in March 2012 asking that this matter be taken up by the Public Service Commission. He said in that resolution it asked that it assist concerned residents and allow residents to decline installation of Smart Meters. Representative Gary Glenn has pending legislation House Resolution 4220. He asked if Council has followed up on the resolution it passed in March 2012. He said opting out is not the same as refusing the installation. He left a copy of Representative Gary Glenn’s legislative analysis of his report on this matter for Councils review. He asked Council after the review it, if they support it, to do a resolution continuing resolution, perhaps have the City Attorney send some kind of an amicus brief of the legislature. He said that gives the customer the option to not have the smart meter installed. He read an excerpt from as staff report of the Public Service Commission on the matter. “Under Customer Data Privacy and Cyber Security, it says as Michigan transitions to a more technologically advanced power grid is important proper actions are taken to regress cyber security threats” and at the very end of a long paragraph it says “with every added piece of technology the risk of vulnerabilities inherently increases. The US Department of Energy has stated that the smart grid of the future should be secure and resilient against all forms of attacks. A smarter grid includes more devices and connections that may become avenues for intrusions, error 7 caused disruptions, malicious attacks, destructions and other threats.” Mr. Kirchner said this could potentially be used to determine if a home is vacant based on low electric usage and thereby making it vulnerable for a break-in. As there were no further questions or comments, President Toy adjourned the Study Session at 8:39 p.m. on Monday, January 8, 2018. DATED: January 11, 2018 SUSAN M. NASH CITY CLERK